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Creating a basic database access 2007 ecdl

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An introduction to setting up a database in access 2007. This material is suitable for ECDL exam preperation.

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Creating a basic database access 2007 ecdl

  1. 1. Introduction to Access [BASIC DATABASE OPERATIONS] These notes are copyright Richard Butler of www.12MinuteGuides.com The guides are given for educational purposes are designed to be read within 12 minutes. Please note the author supplies these guides to you as is. To keep updated on these guides ensure you sign up to kept informed. To your greater educational success Richard Butler Author 12MinuteGuides.com 1 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  2. 2. Introduction to Access [BASIC DATABASE OPERATIONS] Creating a new database From the opening screen select New Database and enter in a name Click create 2 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  3. 3. Introduction to Access [BASIC DATABASE OPERATIONS] The following appears: Enter in the required fields Always leave the ID field 3 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  4. 4. Introduction to Access [BASIC DATABASE OPERATIONS] Change any properties as required Each field can have a property. Change as required. When all the fields are entered click on the X at the top right hand corner to close it off 4 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  5. 5. Introduction to Access [BASIC DATABASE OPERATIONS] You will be asked to save the table. At this point give it a meaningful name. Click OK Create a form The easiest way to enter in data is to create a form. Click on the Create menu and then choose More Forms, Form Wizard 5 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  6. 6. Introduction to Access [BASIC DATABASE OPERATIONS] Decide on fields to include Normally you will bring all the fields across from the left hand side to the right hand side. Click Next 6 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  7. 7. Introduction to Access [BASIC DATABASE OPERATIONS] It is not necessary to bring the ID field over so scroll to the top the screen and click once on it Then bring it from the right hand side back to the left hand side Click Next 7 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  8. 8. Introduction to Access [BASIC DATABASE OPERATIONS] Choose a layout Remember different layouts will show the information in a different manner Click Next 8 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  9. 9. Introduction to Access [BASIC DATABASE OPERATIONS] Choose a style On this screen you can choose a style for your form Click Next 9 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  10. 10. Introduction to Access [BASIC DATABASE OPERATIONS] Name Your Report Give your report a name Click Finish Enter in data in form Your form will appear you can now enter in data 10 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  11. 11. Introduction to Access [BASIC DATABASE OPERATIONS] To enter in a new record click the tab key at the end of the last bit of information that you entered i.e. Lake Floor or click on the little icon with a yellow star beside it. Creating a Report A report allows you to display information in a more presentable fashion Click on the Create menu Choose Report Wizard 11 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  12. 12. Introduction to Access [BASIC DATABASE OPERATIONS] The following appears: Bring across the required fields as before. Click on Next 12 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  13. 13. Introduction to Access [BASIC DATABASE OPERATIONS] From the screen below click on Next The following appears. Again click on Next 13 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  14. 14. Introduction to Access [BASIC DATABASE OPERATIONS] You can choose the layout of the report from the screen below: Once you’ve decided on the layout click on Next to proceed 14 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  15. 15. Introduction to Access [BASIC DATABASE OPERATIONS] You can now choose a style: 15 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  16. 16. Introduction to Access [BASIC DATABASE OPERATIONS] Clicking Next will bring up the following screen: Type in the name for the report Click the Finish button Your report now appears: Note the three icons on the left hand side. 16 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  17. 17. Introduction to Access [BASIC DATABASE OPERATIONS] Modifying a Report Firstly assuming you have just created the report close off the Print Preview by clicking on the button to the right hand side of the ribbon: The screen should now appear: If the view is not the same click on the View button on the left of this menu. Close off the Field List panel if it showing on the right hand side. 17 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  18. 18. Introduction to Access [BASIC DATABASE OPERATIONS] The screen below will expand to take up most of the window Drag the headings out to make them larger or inwards to make it smaller Changing the text in the Report Header Click into the text in the header Wait for the insertion point to appear Change the heading: 18 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  19. 19. Introduction to Access [BASIC DATABASE OPERATIONS] The most important part of this window is the middle section shown below: 19 (C) Richard Butler 2010 http://www.12MinuteGuides.com
  20. 20. Introduction to Access [BASIC DATABASE OPERATIONS] 20 (C) Richard Butler 2010 http://www.12MinuteGuides.com

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