1. Curriculum Vitae-Senior Document Controller-Total 18.5 Years UAE Experience (4.5
Years-Oil & Gas-Takreer EPC6 Project)
RAKESH ARORA,
Tel. No. 00971(50) 764 9655 / Tel. No. 00971(55) 940 8950
E-mail: rakarti2000@yahoo.com and rakesh.arora@zublin-international.com
Professional Experience:
18.5 years UAE experience (working in UAE since September 1996). 4.5 years with Oil and Gas Project
(TAKREER EPC6 Project); in the field of Document Controlling / Secretary and experience in operating 5
different software for Electronic Document Management System (EDMS). 5.5 years experience in operating
the Aconex software.
I am the Administrator of Aconex for our Project and conduct Aconex training for our staff, Subcontractors,
Consultants and Suppliers etc.
I create the Aconex account for new user, I also create the guest account for our suppliers, subcontractors
etc. I update the metadata in Aconex; I configure the forms and signature in aconex. I export the documents /
mail in excel (to prepare the report)
I also prepare the drawing and document register (by exporting the documents in excel sheet) I am very
good in multiple file uploading and downloading. Apart from operating Aconex; I have very good experience
in operating Claromentis, Build on Line, Primavera Contract Management, Project Wise and Focus Software.
While working on Sheikh Zayed Desert Learning Centre Project, Ed. Zublin AG awarded with (ISO
9001:2008) and I was appreciated by our QHSE Management Manager for my effort / co-operation to
achieve this award for the company.
PROJECT EXECUTED
Project Name Takreer Non-Process Building Refinery Project (EPC6), Ruwais
Employer / Client M/s TAKREER
Duration & Position 21 June 2010 to Till Date:
Senior Document Controller for Takreer Non-Process Buildings, Ruwais
(EPC6).
Responsibilities To submit the Engineering documents to the Consultant and Client.
To update the EDDR Register.
. To Upload and download all the documents and drawings in / from Aconex
To make sure that each and every documents / drawings is available in Aconex
and as a hard copy for easy access.
To prepare and update the letter register and to notify the concerned persons.
Duration & Position JANUARY 2010 TO 20 JUNE 2010
Document Controller for Sheikh Zayed Desert Learning Centre
Project, Al Ain (U.A.E.)
Responsibilities Responsible for uploading and downloading of all the documents and drawings
from / to Aconex and to prepare and update the Zublin Shop Drawing Register,
Zublin Internal Drawing Register and to distribute the latest drawings to all the
Engineers, Architect, Surveyors etc. and to notify to Zublin’s staff about the
updating of all these drawings and documents. To make sure that everyone
should have the latest revision (drawing and document).
To make sure that each and every documents / drawings should be available in
Aconex so that every person can access them at any time and from anywhere
(through Aconex).
All other duties and responsibilities are same as my previous project (MIST 1B
Pile Caps and Foundation Works, Masdar Institute).
Curriculum Vitae-Rakesh Arora- Document Controller-050-7649655 Page 1 of 4

2. Duration & Position April 2009 to Dec. 2009 Worked as a Document Control
Manager with Ed. Zublin AG on MIST 1B Project, Abu Dhabi:
Project Name MIST 1B Pile Caps and Foundation Works
Duration & Position July 2008 to March 2009
Worked as a Document Controller with ED Zublin AG, Abu Dhabi for Khalifa
Bin Zayed National Stadium Project, Abu Dhabi (U.A.E
Employer / Client M/s Mubadala Development Company PJSC
Work Assignments / Job Description:
Responsible for receiving and dispatching all the incoming and outgoing documents / drawings. I used to
keep these documents and drawings as a hard and soft copy in the specific place. I update the log for all the
incoming and outgoing documents and attach the soft copy of these documents as a hyperlink. After
stamping the circulation stamp for all the documents / drawings (incoming and outgoing), I forward them to
Project Directors and to the concerned persons. I Follow the instructions of Project Directors for these
documents / drawings and put them in circulation folder for all other managers. I upload the registers in
Claromentis for the information of Zublin’s Staff, Client and Consultants, etc.:
We are using the following software for the documentation:
1. Claromentis: This is the software, provided by the Client / Consultant for the documentation with the
Client, Consultant, and Designers. I am fully responsible to upload all the documents and drawings
in to the claromentis along with the messages to the concerned persons / parties that for what these
documents / drawings are being uploaded.
2. Build on Line: This is the software of Zublin for the internal documentation along with the
subcontractors. I upload and download the drawings which we receive / send to our Sub-
Contractors.
3. Lotus Notes: We use this software for receiving and sending the e-mails. The Company is having
one unique E-mail Id where all the companies, Client, Consultant, Sub-contractors, Suppliers, etc
send their e-mails related to this project. It is my responsibility to forward these e-mails to the
concerned persons and print them out and give a hard copy to Project Directors.
Duration & Position: September 1996 to June 2008
M/S MACE CONTRACTORS COMPANY, Abu Dhabi, U.A.E.
DOCUMENT CONTROLLER / SECRETARY / PLANNER
Work Assignments:
• From 5th
September 1996 to June 2008 I worked in four different offices with MACE Contractors
Company and having vast experience to work in Head Office as well as Site Offices (PGD-O&M-
103, Contract O-1203, PGD-205 and Lagoon Hotel and Offices – Packages 6 – Diversion of
Existing Sewerage Lines).
A. Branch Office (MIDFA MACE Co. Dubai) - from Sep. 1996 to May, 2002).
B. Head Office (MACE Contractors Company), Abu Dhabi - from June 2002 to October 2006.
C. Site Office (PGD-O&M-103) from October 2006 to December 2007.
Worked as an Assistant Planner from April 2007 to July 2007. I worked as a Planner,
Document Controller cum Secretary. I used to prepare the daily schedule for Soft
Landscape, Irrigation, Hard Landscape (Civil and Electromechanical Works), Storm Water,
and Irrigation Mainlines and for the Pest Control Activities.
I used to prepare Daily Report, once we get our Consultant, M/s Hyder's comments on our
Daily Schedule.
Curriculum Vitae-Rakesh Arora- Document Controller-050-7649655 Page 2 of 4

3. I also used to prepare Monthly Schedule and Monthly report for all the works. I am able to
prepare these schedules in PRIMAVERA.
Other Duties and Responsibilities on Contract PGD-O&M-103:
• To receive and dispatch all incoming and outgoing document and to file them as a soft
and hard copies.
• To forward all the documents to the concerned people and get their acknowledgement.
• To control more than 200 box files.
• To keep the record of every incoming and outgoing document and able to produce to the
Manager whenever he asks for it.
• To arrange meetings for the Contract and Project Manager.
• To prepare letters / Notice of Intents (self correspondence ability) and arrange to send
them to concerned parties.
• To prepare credit application forms and Local Purchase Order for various suppliers.
• To prepare Work Order / Request for Inspection.
• To prepare and update Organization Chart.
• To update database of Company's key personnel, suppliers, subcontractors, Client,
Consultant, PGD / Municipality.
• To keep the records of all manpower and equipment.
• To keep the records of stationeries and prepare the requisition.
• To keep the records of various companies' documents such as Trade License, Chamber
of commerce, Technical Specifications, Company's profile etc.
• To keep all forms such as Passport Withdrawal Form, Labour Transfer Form, Plant /
Equipment Transfer Form, Requisition Form, Leave Application Form, Material issue
form, Incident / Accident Report Form etc.
• To prepare log book of office employees with their signature for arrival and departure
time.
• To prepare the day book and secure signatures of the key personnel so that they will be
aware with the daily activities in the office.
• To keep track of acknowledgement of all the outgoing letters / correspondence from the
concerned parties / employees so that no one can deny that he has not received the
letter.
• To issue Internal Memos as per the instructions of General Manager / Contract
Manager.
• To attend office meetings and keep a record of the minutes of those meetings.
• To keep records of the minutes of meeting with Clients / Consultant and remind to the
Managers about the forthcoming meetings.
• To prepare of Roster for the Manpower Distribution and keep checking through their
Foreman whether the Site Staff is working fully present or not.
D. Site Office (Contract O-1203, PGD-205 & The Lagoon Hotel & Offices)
From January 2008 to June 2008-Worked as an Executive Secretary / Document Controller. I
used to work for 3 different projects (Contract O-1203 - Abu Dhabi Island Sewerage Collection
System - Operation and Maintenance Contract, PGD-205 and Lagoon Hotel & Offices, Package
6 – Diversion of Existing Services).
Curriculum Vitae-Rakesh Arora- Document Controller-050-7649655 Page 3 of 4

4. Duties and Responsibilities on Contract O-1203 (In addition to the responsibilities of Contract
PGD-103):
• To control and manage to circulate the documents and drawings to the Project Manager
and to the concerned person and arrange the document properly so that I can produce
them whenever it is required.
• To prepare the Roster [to depute the workers on difference job location, as there were
three shifts on this contract (24 hours open)] and make sure that all the employees
should get equal overtime.
• To monitor the Telephone Operators of the Call Centre. We had a Call Centre (24 hours
open) for any emergency or normal blockage work.
• To update the records of all the vehicles of this contract.
• To update the records of all the residents of Labour and Staff Camp
• To arrange meetings for the Projects Manager.
SKILLS
• Knowledge in the following Computer Applications / software for EDMS:
a. Microsoft Word
b. Microsoft Excel
c. Microsoft Access
d. Microsoft Power Point
e. Internet
f. Aconex
g. PRIMAVERA Level 1 and Level 2
h. Maximo
i. Claromentis (Software for Documentation)
j. Build on line (Software for Documentation)
k. Project Contract Management (PCM) and Project Wise (Software for Documentation).
l. Having practical knowledge of using FOCUS Software for the inventory and creating
LPOs, Requisition, and Stock Issue Voucher etc.
m. I completed a course for the document controlling from TIMEX Institute, Abu Dhabi.
n. Having very good knowledge to utilize the Professional Acrobat
o. Proficiency in typing using manual & electronic typewriter
PERSONAL DATA
Date of Birth October 24, 1968
Language Known English, Hindi, Punjabi & little Arabic
EDUCATIONAL QUALIFICATION:
Master of Science
Curriculum Vitae-Rakesh Arora- Document Controller-050-7649655 Page 4 of 4