Anil Patel - Do You Feel Technology Is a Source of Frustration or Creativity for Your Organization?

Investing in our productivity & creativity Practical approaches to a comprehensive IT & New Media Strategy

Overview • Timeraiser Challenges – Lots of stakeholders – Lots of moving parts to the program • Heavy investment in low-cost, highly-scalable, and integrated IT tools • Demonstrations – Demo #1: Using Skype for Screen Share & Conference Calls – Demo #2: Building and Sharing a Budget using Google Apps Spreadsheets – Demo #3: E-Signing a Document Using Echosign – Demo #4: Corporate Donor Development Using Salesforce.com – Demo #5: FTP File Sharing Using Box.Net & Google Apps • Our approach to Technology investment and adoption – Connecting our people to the content they care about using integrated apps 3

Demo #1: Skype for Screen Sharing • Key Challenge – Need for quick conference calls – Need to see what is happening on colleagues computers to trouble shoot • What it allows us to do – Cheap, fast, low cost conference calls – Video conference calls – Screen sharing – Show you how we are sharing screens • Pros, Cons & Cost – Need a reliable internet connection – Free – Require video 4

Demo #2: Building and Sharing a Budget using Google Apps • Key Challenge – Version control of budgets and other key documents – Too much wasted time sending documents via email • What it allows us to do – Share information instantly – Embed docs and spreadsheets to ANY webpage (public or private, you manage the settings) – Collaborate in real time (using Skype and IM) – No email attachment of documents • Pros, Cons & Cost – Requires an internet connection, not easy to do while off line – Google Apps (standard edition is free; premium is $50/user/year) – 95% of our docs on Google Docs; 5% Microsoft Office (including this presentation) 5

Demo #3: E-Signing a Document Using Echosign • Key Challenge – 375 contracts per year that require signatures – Administrative overload to manage files, lag time getting files back • What it allows us to do – Send documents for e-signature – Counter-signed documents placed directly in contact record in our database – Saves us 300 hours per year • Pros, Cons & Cost – $4.2 per document (@ cost of $1,500/year) – Connecting our people to the content they care about using integrated apps 6

Demo #4: Donor Development Using Salesforce.com • Key Challenge – Doubled revenue is 2 years – 75+ funding partners and donors (over $500) – Goal to double funding partners and donors by 50% in 2011 • What it allows us to do – 360o view of partners and donors – Ability to track stages of resource development – All key documents are combined – Accessible using mobile technology • Pros, Cons & Cost – 10 licenses free, discounts for additional seats – Robust platform, can be customized to do ANYTHING you want 7

Demo #5: FTP File Sharing & Google Apps Using Box.Net • Key Challenge – Currently managing 3,000 logos, photos, images, movies and other digital assets – We will be adding at minimum 1,000 per year – Storage, sharing, uploading with lots of partners in lots of cities • What it allows us to do – For example: Designer can upload a document, colleagues can comment and link can be shared with printer – Embed widget for your website – Powerful analytics & HTML 5 drag and drop capabilities • Pros, Cons & Cost – Reduces lag time from days to hours – Cost = $1,500/year – Fully integrated with Google Apps & Salesforce.com 8

? Your Your Your People Docs Apps 9

Technology Considerations Your Your Your People Docs Apps 10

Limited Small Resources & Organization 1. Productivity = • = 2. Creativity 3. Development + 11

You can check our stuff at the following domain: http://it.timeraiser.ca Our Our Our People Docs Apps 12

Anil Patel - Do You Feel Technology Is a Source of Frustration or Creativity for Your Organization?

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Anil Patel - Do You Feel Technology Is a Source of Frustration or Creativity for Your Organization? Presentation Transcript