Project Management Quick Reference Guide For Microsoft Project 2007

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Before beginning a project, an organization must determine its priority and identify an executive sponsor. A project manager is then assigned to create a project plan in Microsoft Project 2007. The planning stage involves defining tasks, milestones, resources, and schedules. During execution, the project manager tracks progress by updating task status and comparing to the baseline plan. Upon completion, a final report is generated and the project is archived or saved as a template for future use.

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Project Management Quick Reference Guide For Microsoft Project 2007

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You can use customized field feature in Microsoft Project 2010 to create a dashboard and to quickly identify problem areas in the project. In this exercise, we will create the following four customized fields: • Status_as_text: This will be a field with a drop down menu to select text: Red, Yellow, Green • Status_as_Image: This will provide the user a drop down menu to select an image to display the status as an image. • Status_as_Eval_text: This will be an automated field that evaluates %complete and displays the result as text. • Status_as_Eval_Image: This will be an automated field to evaluate %complete and display the result as an image.

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This Slideshare presentation is a partial preview of the full business document. To view and download the full document, please go here: http://flevy.com/browse/business-document/project-management-tool-in-excel-212 This is a functional workbook that allows users to plan and track projects against requirements gathered as part of a program. It is versatile enough and customizable to be useful for any type of project. For example, it can be used to document strategic initiatives, define governance and operational plans, or for small scale IT Implementations. The workbook features: 1. The ability to document and connect requirements, projects, and tasks. (See framework explanation below) 2. Expand and customize the sheet to best suit the user's needs 3. Fully functional and automatic Gantt Chart 4. Program level completion and heat map 5. Detailed set of instructions for use

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This series of posts is a guide master Microsoft Project 2013 and increase productivity for overall Project Management. The slides contain only the steps to follow allow and getting started with task management. View the whole blog post with explanations: http://deltabahn.com/project-2013-microsoft-project-for-professionals-5-simple-and-practical-steps-to-mastering-task-basics-in-under-30-minutes/

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Work Breakdown Structure (WBS) Activity Your organisation is a leading television broadcaster. Your viewing ratings have been static for a number of years and this has impacted the amount of marketing spent with your network. You want to create a new television programme that is going to engage audiences. The project sponsor has commissioning a new family TV show that is to be shown in prime time Saturday evening slot. It will start broadcasting in 6 months time . You are members of the project team for this project. It is your role to enable this project to be planned out within the time frame requested. Your activity today is to create an effective WBS outlining the structure, activities, order and resources of the work. Having viewed the resources concerning MS Project and project planning, this is an exercise to help get you familiar with the basics of using MS Project. Part of the assignment report when you are creating your Project Initiation Document (PID) is that it should contain a work breakdown structure (WBS) and a ‘project schedule’ using a Gantt chart. This exercise will give you experience of inputting a WBS into MS Project and to create a simple Gantt chart. The tasks will require that you do the following: 1. Create a new blank project in MS Project. 2. Create a correctly ordered WBS and input this into the task pane within MS Project. To limit the time this will take, please copy and paste the list of tasks on page 2 of this document and insert them into MS Project. 3. Add accurate durations (in days) for each activity. Please just use your best estimate. 4. Link and indent activities based on their relationships to each other. 5. Add milestones for each phase of the project. 6. Create yourself as a resource and attach yourself to any work that you will do within the project. 7. Change the schedule if required so that you are not working weekends. By default MS Project does this automatically but you may be required to change this if you are using non-standard settings in your copy of MS Project. 8. Set as a baseline to schedule against. Note: Refer to the WBS diagram supplied in page 3. There are a variety of ways to perform these tasks in MS Project depending on user preference. Please use the walk through guide (MS Project Activity Companion found in Moodle), which will guide you step by step for how to complete this exercise. Please try using this before watching the solution video. (Please copy and paste below from ‘1.1 Select Topic’ to ‘1.4.4.2 Analyse’ and insert into MS Project Task Pane) 1.1 Select Topic 1.1.1 Define Problem 1.1.2 Contextualise 1.1.3 Develop Aims 1.1.4 Agree with Supervisor 1.2 Plan Research 1.2.1 Plans 1.2.1.1 Schedule 1.2.1.2 Budget 1.2.1.3 Risks 1.2.1.4 Assumptions & Constraints 1.2.2 Aims 1.2.2.1 Objectives 1.2.2.2 Deliverables 1.2.3 Initial Literature Review 1.2.3.1 Propositions 1.2.4 Initial Methodology 1.2.4.1 Tools 1.2.4.2 Data Collection 1.2.4.3 Sample 1.3 Literatu.

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MS Project - Lesson #1A - Basics of Project Scheduling - Part 1 Objectives - MS Project 2010 · Understanding Project Scheduling · Introduction to Microsoft Project · Working with Project Tasks · Basic views, time scales and reports Whether you are a project manager or not, project management techniques are extremely helpful in meeting goals and objects. Project management techniques define a path to a specified goal and then supervise the implementation. MS Project can help you establish your initial plan as well as monitor progress. MS Project can quickly produce reports and other information that will help keep management, customers, and your project team informed. To get the most from MS Project, not only do you need to understand project management terminology, you also need to be familiar with the software itself. Therefore, do not attempt to quickly finish the lab, but take your time and read all instructions carefully. Understanding Project Scheduling A typical project is composed of tasks and resources. After tasks are identified, you organize the tasks in a logical hierarchy, also called a Work Breakdown Structure (WBS). Eventually, this sequence will show the interdependencies of each task. Then each task is given a duration. In MS Project, this can be in weeks, days, hours or minutes. You can also specify a milestone, which will represent an event that marks the completion of a group of related tasks. To accomplish any task, you need resources. Resources can include people, equipment, material or special facilities necessary to complete a task. Resource availability and scheduling are important constraints to completing a task. Once you establish a plan, complete with tasks and resources, you will often need to refine the plan before saving it as a baseline. The baseline is your guideline to help manage the project. MS Project Basics When you first start MS Project, a blank project file is displayed in Gantt Chart View. (If you need to open an existing MS Project file, the file extension is .mpp.) Let's take a look at the main window: Select All Entry Table Task ID Gantt Chart Divider View Bar The above image is the default screen for MS Project 2010. The right side of the screen consists of the area for the Gantt Chart. The left side of the screen is the Entry table where tasks, durations, and other task information is entered. The Entry Table and Gantt Chart are separated by a moveable Divider Pay particular attention to this layout. The Entry table is where we enter our tasks and durations. The Gantt chart will eventually show our tasks and durations in a graphical bar chart. The other part of significance is the divider. This allows you to show more or less of the Entry table/Gantt chart. In Project 2010 the menu bar is set up into Ribbons. To access the various ribbons, Tabs are selected across the top of the menu bar. Within the ribbon the various sections are divided into groups: .

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* CSCI 714: Software Project Planning and Estimation Lecture 4B: Work Breakdown Structure Gursimran Singh Walia North Dakota State University [email protected] * The Work Breakdown StructureA work breakdown structure (WBS) is an outcome-oriented analysis of the work involved in a project that defines the total scope of the projectIt is a foundation document in project management because it provides the basis for planning and managing project schedules, costs, and changes Approaches to Developing WBSsUsing guidelines: Some organizations, like the DOD, provide guidelines for preparing WBSsThe analogy approach: It often helps to review WBSs of similar projectsThe top-down approach: Start with the largest items of the project and keep breaking them downThe bottoms-up approach: Start with the detailed tasks and roll them up Basic Principles for Creating WBSs* 1. A unit of work should appear at only one place in the WBS. 3. A WBS item is the responsibility of only one individual, even though many people may be working on it. 4. The WBS must be consistent with the way in which work is actually going to be performed; it should serve the project team first and other purposes only if practical. 5. Project team members should be involved in developing the WBS to ensure consistency and buy-in. 6. Each WBS item must be documented to ensure accurate understanding of the scope of work included and not included in that item. 7. The WBS must be a flexible tool to accommodate inevitable changes while properly maintaining control of the work content in the project according to the scope statement. *Cleland, David I. Project Management: Strategic Design and Implementation, 1994 Good WBS Design PrinciplesThe 100% RuleThe WBS defines 100% of the work of the projectAnything that isn’t defined in the WBS is outside the scope of the project.The work content on any item is the sum of what is included under that work itemUpper Levels are Planned outcomes (deliverables), not planned actionsEnds of WBS include the activities needed to create the project deliverablesMutually-exclusive elementsWork should only appear in one place in the WBSWBS must be consistent with the way the project will be performed and controlledMust be easy to update WBS RolePartition the major project deliverables into smaller components to improve the accuracy of cost estimatesProvide a mechanism for collecting actual costsProvide a mechanism for performance measurement and control Why create a WBS?Cost EstimatingCost BudgetingResource PlanningRisk Management PlanningActivity Definition SchedulingScheduling forces:Quantification of discrete effortPlacement of tasks in proper relationshipTwo most common scheduling methodologiesBar Charts (aka Gantt Charts)Critical Path Method (CPM) using Precedence Diagramming Method (PDM) Bar / Gantt Charts Defined:Analyze and specify the basic approach in executionSegment into reasonable number of activitiesEstimate the time required.

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Project Name Communication Plan Overview Effective and timely communication is a key element in project plan, as it is in the business world. Without knowing when and how to communicate important information, momentum lags and projects slowly unravel. A strategy covering routine and extraordinary circumstances helps key project personnel stay on track and coordinated. For our course project’s communication plan, we will cover the scheduling of routine and ad-hoc meetings, and the flow of documents. Be creative and open minded because this subject is not covered in the textbook. Research, if needed, for further understanding. This document is in Doc Sharing for use as a template. Example Of A Communication Plan This plan is presented as two sub plans; one for meetings and one for documents. MEETING PLAN Project – “Project Name here” WHAT WHEN WHERE OWNER ATTENDEES Project Status Meetings Ad-Hoc Meetings Other – be specificDOCUMENT PLAN Project – “Project Name here” WHAT DUE WHEN METHOD OF DELIVERY SENDER RECEIVERS Action Item Log Meeting Agenda Meeting Minutes Other – be specific Status Reports to Project Manager Updates to Project Schedule MS Project - Lesson #7 - Tracking Project Progress Objectives - MS Project 2010 · Track the actual progress of tasks · Updating a Project · Compare baseline data to actual and scheduled data · Viewing a Network Diagram · Earned Value Overview Once the project starts, it's time to begin tracking the actual progress of tasks and resources. Tracking is the process of gathering and entering task information into the schedule. You can track progress by entering all or some of the actual information. In the previous lesson, we complete our scheduling and resource assignments. For this lesson, we will assume our project is underway and that several tasks have either finished or are partially finished. We will then determine if our project is behind or ahead of schedule. Tracking Progress Before we can begin tracking progress, the project schedule should be fully developed and a baseline plan should be set. Once work begins, progress should be tracked throughout the project. The more often we update the information, the easier it is to identify problems and take corrective action. When actual information is entered, the project is automatically recalculated. For this reason, task progress should be entered starting at the top of the task list and continuing down the list. There are three types of dates stored for each task: Scheduled: Tasks that haven't started yet or are in progress. Actual: Tasks that are in progress or are completed. Baseline: Originally planned dates. These dates are used to compare the original plan with the actual dates and scheduled dates. Baseline dates do not change. There are five types of actual data that can be entered in MS Project: Actual start and finish dates Percentage completion Actual duration and remaining duration Actual ...

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