2010 ECNL AGM Presentation

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Presentation made by Demosphere International, Inc. at the 2010 ECNL AGM on July 14, 2010.

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2010 ECNL AGM Presentation

  1. 1. 2010 ECNL Registration Process Sean Rose Demosphere International, Inc. July 14, 2010
  2. 2. About Demosphere <ul><ul><li>20 years old! Founded 1990. </li></ul></ul><ul><ul><li>Process nearly 1 million registrations each year. </li></ul></ul><ul><ul><li>Experience with other large national & regional leagues. </li></ul></ul><ul><ul><li>Provide websites/registration/scheduling services for over 950 organizations … including 15 ECNL clubs. </li></ul></ul><ul><ul><li>Our goal: make the process as easy as possible for you. </li></ul></ul>
  3. 3. Types of Users <ul><ul><li>Club Administrators </li></ul></ul><ul><ul><ul><li>Access all aspects of a club </li></ul></ul></ul><ul><ul><ul><li>Completing applications </li></ul></ul></ul><ul><ul><ul><li>Rostering Players </li></ul></ul></ul><ul><ul><ul><li>Completing Approval Process </li></ul></ul></ul><ul><ul><ul><li>Adding/Removing Users </li></ul></ul></ul><ul><ul><ul><li>Maybe 1-3 people per club </li></ul></ul></ul><ul><ul><li>Team Managers </li></ul></ul><ul><ul><ul><li>Access only registration components for a specific team </li></ul></ul></ul><ul><ul><ul><li>Upload Photos/Birth Certificates </li></ul></ul></ul><ul><ul><ul><li>Submit Payments </li></ul></ul></ul><ul><ul><ul><li>Maybe 1-2 per team </li></ul></ul></ul>
  4. 4. General Registration Procedure <ul><ul><li>Team Application </li></ul></ul><ul><ul><li>Add Players to System  </li></ul></ul><ul><ul><li>Review Staff </li></ul></ul><ul><ul><li>Add Players to Rosters </li></ul></ul><ul><ul><li>Fulfill Approval Criteria </li></ul></ul><ul><ul><li>Obtain / Print Passes </li></ul></ul>
  5. 5. New ECNL Website &quot;Member Clubs&quot; area
  6. 6. Pick Your Club & Login
  7. 7. Main Club Home
  8. 8. Main Club Home Player Admin =Add / Activate Players Team Staff = Coaches & Managers   Roster = Manage Rosters / Player Approval   Club Admin = Club Details Team Application = Get Teams In System
  9. 9. Club Admin Keep this area up to date for communication purposes!
  10. 10. Team Application Also contact info for Coach/DOC
  11. 11. Team Application Notes <ul><ul><li>Submit payment via Credit Card or Check. </li></ul></ul><ul><ul><li>Select correct events that you have been assigned. </li></ul></ul><ul><ul><li>Must submit application in order to roster players. </li></ul></ul>
  12. 12. Player Administration <ul><ul><li>Players from '09-'10 & many U13/U14's will be pre-loaded into Player Pool. </li></ul></ul><ul><ul><ul><li>  Those playing in '10-'11 -- activate! </li></ul></ul></ul>
  13. 13. Player Administration <ul><ul><li>Add New Players </li></ul></ul><ul><ul><li>Import from Excel, CSV, etc </li></ul></ul><ul><ul><ul><li>System will match your data to actual fields </li></ul></ul></ul><ul><ul><li>One-by-one </li></ul></ul><ul><ul><li>Activated automatically. </li></ul></ul>
  14. 14. Team Staff Administration <ul><ul><li>Only add new Team Staff (Coaches/Managers) that ... </li></ul></ul><ul><ul><ul><li>Were not named on your team application </li></ul></ul></ul><ul><ul><ul><li>Need a background check & pass </li></ul></ul></ul>
  15. 15. Roster Administration
  16. 16. Roster Administration
  17. 17. Approval Criteria <ul><li>Players </li></ul><ul><ul><li>Up-to-date data </li></ul></ul><ul><ul><ul><li>Address, phone, birthdate, etc. </li></ul></ul></ul><ul><ul><li>Photo </li></ul></ul><ul><ul><ul><li>JPG format - specs shortly. </li></ul></ul></ul><ul><ul><li>Proof of Age (Birth Certificate / Passport) </li></ul></ul><ul><ul><ul><li>PDF or JPG, 3 meg. limit </li></ul></ul></ul><ul><ul><ul><li>Players already in system do NOT need this. </li></ul></ul></ul><ul><ul><li>  Payment ($17.50) </li></ul></ul><ul><li>Staff </li></ul><ul><ul><li>Up-to-date data </li></ul></ul><ul><ul><li>Photo </li></ul></ul><ul><ul><li>Background Check completed/verified </li></ul></ul><ul><ul><li>Payment ($17.50 for 2 year period) </li></ul></ul>
  18. 18. Photo World <ul><ul><li>Real life examples ...  </li></ul></ul>
  19. 19. Photo World <ul><ul><li>The goal ...  </li></ul></ul><ul><li>  </li></ul><ul><li>  </li></ul><ul><li>  </li></ul><ul><li>  </li></ul><ul><li>  </li></ul><ul><li>  </li></ul><ul><li>  </li></ul><ul><ul><li>How do we get here? </li></ul></ul>
  20. 20. Photo World <ul><ul><li>Keep in mind ... </li></ul></ul><ul><ul><ul><li>150 pixels wide. </li></ul></ul></ul><ul><ul><ul><li>Variable height ... 150-170 pixels. </li></ul></ul></ul><ul><ul><ul><li>Used for passes & profile books. </li></ul></ul></ul><ul><li>  </li></ul><ul><ul><li>  Resources: </li></ul></ul><ul><ul><ul><li>www.pixlr.com/express </li></ul></ul></ul><ul><ul><ul><li>www.picnik.com </li></ul></ul></ul><ul><ul><ul><li>Mac &quot;Preview&quot; Program </li></ul></ul></ul><ul><ul><ul><li>All are free. </li></ul></ul></ul>
  21. 21. Photo World <ul><ul><li>Ideas: </li></ul></ul><ul><ul><ul><li>Crop to just the player's head/shoulders </li></ul></ul></ul><ul><ul><ul><li>Resize to 150 pixels </li></ul></ul></ul><ul><li>  </li></ul><ul><ul><li>Best Practices </li></ul></ul><ul><ul><ul><li>Don't accept photos from parents. </li></ul></ul></ul><ul><ul><ul><li>Line up all kids in warmup shirt and take their picture. </li></ul></ul></ul><ul><ul><ul><li>Standardize. </li></ul></ul></ul><ul><li>  </li></ul>
  22. 22. Roster Administration <ul><ul><li>Add Players to team </li></ul></ul><ul><ul><ul><li>Notation for Discovery Players </li></ul></ul></ul><ul><ul><li>Add Staff not currently on team </li></ul></ul><ul><ul><li>Print Paper Passes (once approved) </li></ul></ul><ul><ul><li>Manage Player/Staff Payments </li></ul></ul><ul><ul><li>Jump to Team Home Page (Birth Certificate Upload) </li></ul></ul>
  23. 23. Roster Administration
  24. 24. Roster Administration <ul><ul><li>General Team Info (name, age group, etc) </li></ul></ul><ul><ul><li>Staff Information </li></ul></ul>
  25. 25. Roster Administration <ul><ul><li>Players on Team </li></ul></ul><ul><ul><li>Edit Jersey Number </li></ul></ul><ul><ul><li>Update P.C.R. --> Plastic Card Requested </li></ul></ul><ul><ul><li>Upload Photos </li></ul></ul>
  26. 26. Roster Administration <ul><ul><li>Team manager can access this screen </li></ul></ul><ul><ul><li>Upload Pictures & Birth Certificates </li></ul></ul><ul><ul><li>See if Proof of Age verified (POA) </li></ul></ul><ul><ul><li>Track payments </li></ul></ul><ul><ul><li>See reasons for why a player isn’t approved </li></ul></ul>
  27. 27. Manage Payments <ul><ul><li>Make individual or group payments </li></ul></ul><ul><ul><li>Allow managers to process payments for their team </li></ul></ul>
  28. 28. Online Payments <ul><ul><li>Pay for players & coaches online using VISA/MasterCard </li></ul></ul><ul><ul><li>Any credit/debit card with these logos is accepted </li></ul></ul><ul><ul><li>Payment status instantly updated on website </li></ul></ul><ul><ul><li>Full log of payments made </li></ul></ul>
  29. 29. Player Passes <ul><ul><li>Request plastic passes via system. </li></ul></ul><ul><ul><li>Produced during specific windows throughout season </li></ul></ul><ul><ul><li>Option to generate passes from normal card stock </li></ul></ul><ul><ul><ul><li>Avery 5390 </li></ul></ul></ul><ul><ul><li>Players/Staff must be approved before any passes will be generated. </li></ul></ul>
  30. 30. Public Team Pages <ul><ul><li>Update club logo, uniform colors, color scheme. </li></ul></ul>
  31. 31. Public Team Pages <ul><ul><li>Will automatically provide: </li></ul></ul><ul><ul><ul><li>Up-to-date schedules & standings </li></ul></ul></ul><ul><ul><ul><li>Player statistics from game reports </li></ul></ul></ul><ul><ul><ul><li>Player bios </li></ul></ul></ul><ul><ul><li>Player Page: </li></ul></ul><ul><ul><ul><li>Free-response bio can be edited by player or parent based on comfort level of club </li></ul></ul></ul>
  32. 32. Add'l Benefit - Demosphere Customers <ul><ul><li>Modified Team Pages available for your website. </li></ul></ul>
  33. 33. Final Notes <ul><ul><li>Team/Player Registration Open Aug 1 or earlier. </li></ul></ul><ul><ul><ul><li>ECNL will advise on specific date. </li></ul></ul></ul><ul><ul><li>Help & assistance </li></ul></ul><ul><ul><ul><li>ECNL Website Resource Center </li></ul></ul></ul><ul><ul><ul><li>Written Instructions in 7-10 days </li></ul></ul></ul><ul><ul><ul><li>Copies of presentation </li></ul></ul></ul><ul><ul><ul><li>Will schedule Webinars and post recorded version </li></ul></ul></ul><ul><ul><li>Ask questions … I’ll be around all day </li></ul></ul><ul><ul><ul><li>Email: [email_address] </li></ul></ul></ul>

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