The described methods and tools were developed in order to assess the overall efficiency of a project, or group of projects, based in lean principles and in the novel framework MSM –Multi-layer Stream Mapping. The approach is proving to be a very powerful tool towards an easy and intuitive interpretation of KPI metrics of aggregated efficiency in project management. Since the number of KPI is not restricted, and should be set accordingly to the management rules of each organization, it can also be of great usefulness to handle the common trade-offs that exist in project management so that the project manager can see the consequences of a decision that puts more emphasis on one aspect of management, possibly neglecting other aspects. The proposed approach facilitates ways to compare groups of projects, as for portfolio management or multi-project management. In this type of analysis the approach present by itself a new kind of simple dashboard evaluation that can be both used by top-management, middle management, and also by the collaborators. The other methods and tools, related to team management such as the described skill/intrinsic motivation matrix and radar charts are proving to be, not only popular within the project teams, but are also effective and positive to improve team motivation, identifying skill needs for project execution, decision support for training events and even to discover hidden talents.

1. PMS 2014

2. PMS 2014

3. PMS 2014
PTI 2.1.
PD-TOOLS
• ADIRA MFS SA (Machine-tools manufacturing)
• AZEVEDOS INDÚSTRIA SA (Machines manufacturing)
• CEI ZIPOR SA (Machines manufacturing)
• MJ AMARAL SA (Machines manufacturing)
• TEGOPI SA (Machines manufacturing and
Metalworking )
• SISTRADE SA (Software and Systems providor)
• INEGI (R&D INSTITUTE)
• IST (UNIVERSITY)
• CENTIMFE (TECHNOLOGY CENTER)
• Lean product development tools
• Project Management tools
• Advanced tools application (CAE, CFD, etc.)
• Addictive Manufacturing and Prototyping
• Modular Design and Standardization tools
• Complex Systems management
• New tools and software developmement
Entities involved
Advanced tools for Product and Systems development
Research Topics

4. PMS 2014
Specify value from the standpoint of the
end customer by product
Identify all the steps in the value stream
that do not create value
Make the value-creating steps occur in
tight sequence (flow smoothly towards
customer)
As flow is introduced, let customers pull
value from the next upstream activity
As value is specified, value streams are
identified and wasted steps are removed
continuously (PDCA cycle)

5. PMS 2014
Manufacturing
Visible flux of materials and WIP
Easier identification of wastes
(stocks, WIP, disorganization,
bottlenecks, failures, etc.)
Repeatable tasks and processes
(easier to standardize)
Product Development | Projects
Invisible flux of data and information
More difficult to identify waste (over-engineering,
poor knowledge management, slow access to
information, etc.)
Strong process variability (less repetitive tasks)
 High dependence of knowledge and creativity

6. PMS 2014
Effectiveness relates the actual achievement of a given target versus the expected output
“Do the right things” | “What to do”
Efficiency relates to how well you manage your resources within a process to get outputs
“Do the things right ” | “How to do”

7. PMS 2014
 Get a information about each team
member Skills (Self Evaluation) and
hidden talents
 Get a information about each team
member intrinsic motivation (Self
Evaluation)
 Match adequate team member skills for
the project and which he/she is more
motivated for those technical areas
 Detect insufficient technical capabilities
within the team
 Manage team knowledge more
effectively both for projects and training

8. PMS 2014
SOS Team mate is tool created to make accessible by query
to the consolidated database of skills, to search for a team
member that can help in a given blocking problem/issue

9. PMS 2014


Transport
WTS
(input)
Cleaning
WTS
Coating bolt
holes
(manually)
Mixing paint
(pneumatic
mixer)
Applying
primer coat
Drying
primary
coat
Coating
Inspection
2 2 2 2 2 2 2
VA 0,75 h 0,50 h 0,50 h 1,50 h 3,00 h 0,50 h PT 6,75 h
NVA LT 7,89 h
0,38 h 0,03 h 0,20 h 0,15 h 0,15 h 0,06 h WT 1,14 h
𝜑 86%0,70 h0,53 h1,13 h0,17 h
- 66% 94% 71% 89%
Production
Time (hours)
0,56 h3,15 h1,65 h
0,17 h
91% 95%

10. PMS 2014

ØTPi
=
PTPi
LTPi
[%]
ØEPi
=
PEPi
TEPi
[%]
ØCPi
=
PCPi
TCPi
[%]
ØXPi
=
PXPi
TXPi
[%]
Consumption
of water

11. PMS 2014


ØTP1
ØTPi
ØTP2
ØEP1
ØEPi
ØEP2
ØCP1
ØCPi
ØCP2
ØXP1
ØXPi
ØXP2
Consumption
of water

12. PMS 2014
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

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






13. PMS 2014
Process Efficiency 100 - 90%
Process Efficiency 89 - 70%
Process Efficiency 69 - 40%
Process Efficiency <40%
Consumption
of water

14. PMS 2014

15. PMS 2014
P3
60%
L1
61%
L2
62%
L3
57%

16. PMS 2014
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17. PMS 2014

18. PMS 2014

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20. PMS 2014
Conclusions

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21. PMS 2014