What PRO needs from ERP, what to expect as well

1. PRO Business
Process
Ali kekhia
Group IT Director
Depa United Group

2. ON TARGET
PRO Original Doc
Agenda
PRO Life cycle
PRO Business Process
Proactive services
Organization services
PRO Department

3. ON TARGET
PRO LIFE CYCLE
PRO Department !

4. ON TARGET
Employee
offered and
Joining
Employee
on board
Employee
Exit/Transfer
PRO life Cycle
We did it !!

5. ON TARGET
Employee offered and Joining
• Employee Offer Letter to process Labor Contract
• Employee certificate
• Passport details and other employee documents
like Education Certificate, Photo etc. to process
Visa and other legal documents
• Medical process related to government
regulations
• Maintain Employee Contact information

6. ON TARGET
Employee on board
• Permanent Employment Visa
• Medical fitness process related to Government
procedure
• Labor contract
• Labor Agreement
• Emirates Id
• Family visa

7. ON TARGET
Employee on board
• Health card
• Insurance card
• Other Legal proceeding if any
• Facilitate for other country visa related to business
travel
• Maintain Employee Contact information

8. ON TARGET
Employee Exit/Transfer
• Labor agreement / contract cancel as per
agreement/government procedure
• Cancellation of Employee Health card /Insurance
card
• Cancellation of Employment visa and family visa
• Facilitate for transfer visa if required in case of
transfer
• Updating government in case of employee
absconding/ deceased etc.
• Maintain Employee Contact information

9. ON TARGET
PRO BUSINESS PROCESS
PRO Department !

10. ON TARGET
To maintain, update and renew Documents
• Employee Passport details
• Employee Visa details
• Employee Labor Card details
• Employee License details
• Employee Contact information

11. ON TARGET
PRO Business Process
• Employee Dependant’s information
• Employee Contract Details
• Health cards and other official documents.
• Preparation and processing of all Government
requirements
• Process new or renew of registration documents for
company vehicles

12. ON TARGET
PRO Business Process
• Submit relevant documents of company vehicles to
the insurance company for accident cases
• Process and keep ready documents for immigration
works i.e. various applicable visas
• Process and keep ready documents for labor
ministry works i.e. new/renewal of work permits,
sponsorship cancellation, service contract
renewal/amendments, renewal of establishment
file, visa transfer, approval of employment visas

13. ON TARGET
PRO ORIGINAL DOC
PRO Department !

14. ON TARGET
Employee/D
ependent
Passport
Details
Health card
Arabic Letter
for Govt.Affairs
PRO Doc
We did it !!
Driving License Emirates ID Labor Card

15. ON TARGET
Employee Passport Details
• Passport Number
• Issue Date
• Expiry Date
• Place of Issue
• Passport Location
• Handover Date

16. ON TARGET
Dependent passport details
• Passport Number
• Name as in Passport
• Passport Issue Date
• Passport Expiry Date
• Place of Issue
• Place of Birth as mentioned in Passport
• Relationship Type

17. ON TARGET
Health card details
• Health Card Number
• Issue Date
• Expiry Date
• Health Center

18. ON TARGET
Labor Card
• Labor Card Number
• Issue Date
• Expiry Date
• Personal Number
• Labor Card Location
• Releasing Date
• Profession

19. ON TARGET
Driving License
• License Number
• License Type
• Country Issued
• Date Of Issue
• Date of Expiry

20. ON TARGET
Emirates ID
• National ID
• Place Of Issue
• Expiry Date
• Address details

21. ON TARGET
Arabic Letter for Govt. Affairs
• Document Name – Arabic Salary Certificate/Service
certificate
• Directed To : Government departments
• Comments : for Visa / Travel purpose etc.
• Date of Issue: Issue valid date

22. ON TARGET
PROACTIVE SERVICES
PRO Department !
Arabic Letter for Govt. Affairs

23. ON TARGET
Reports Alerts
Proactive services
We did it !!

24. ON TARGET
Proactive Service- Report Generation
• Passport Expiry report and alert
• Visa Expiry Report and alert
• Emirates Card Expiry report and alert
• Driving License Expiry report and alert
• Labor Card Expiry report and alert
• Health Card Expiry report and alert
• Insurance card Expiry report and alert

25. ON TARGET
Proactive Service- Alert/ Notification
• Passport Expiry alert
• Visa Expiry Report alert
• Emirates Card Expiry alert
• Driving License Expiry alert
• Labor Card Expiry alert
• Health Card Expiry alert
• Insurance card Expiry alert

26. ON TARGET
ORGANIZATION SERVICES
PRO Department !

27. ON TARGET
Organization Service
• Process and keep ready documents for immigration
works i.e. various applicable visas
• Translation of documents from Arabic to English and vice
versa
• Process and keep ready documents for labor ministry
works i.e. new/renewal of work
• Permits, sponsorship cancellation, service contract
renewal/amendments, renewal of

28. ON TARGET
Organization Service
• Establishment file, visa transfer,
approval of employment visas
• Maintain requirements of visa for
various countries for all personnel
• Maintain
Employee/Employer/Legal Contact
information
• Coordination with Legal for all
proceedings

29. ON TARGET
Organization Service
Preparation and processing of all Government requirements
Process new or renew of registration documents for company vehicles
Process new or renew of registration documents for company
Submit relevant documents of company vehicles to the insurance company for
accident cases