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Managing Multiple Authors
Al Davis @adavis3105
Monday, 1 July, 13
Who is Al Davis?
FORMER ORGANIZER:
• WORDCAMP TORONTO
• WORDCAMP TORONTO DEVELOPERS
• TORONTO WORDPRESS MEETUP GROUP
PROFE...
Who is Al Davis?
Monday, 1 July, 13
Managing Multiple Authors
Who	
  is	
  this	
  presentation	
  for?
• People	
  who	
  have	
  a	
  site	
  where	
  there...
Managing Multiple Authors
Why	
  have	
  more	
  than	
  1	
  author?
• 	
  Having	
  more	
  than	
  a	
  single	
  	
  a...
Managing Multiple Authors
So	
  lets	
  look	
  at	
  some	
  tools	
  and	
  ideas	
  to	
  make	
  that	
  work	
  and	
...
Managing Multiple Authors
First	
  tip-­‐	
  Create	
  a	
  private/	
  internal	
  team	
  blog
Why?
• You	
  want	
  you...
Managing Multiple Authors
First	
  tip-­‐	
  Create	
  a	
  private/	
  internal	
  team	
  blog
How?
• Set	
  up	
  a	
  ...
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
User	
  Roles	
  and	
  Capabilities
It	
  is	
  important	
  to	
  make	
  sure	
  your	
  auth...
Managing Multiple Authors
Default	
  user	
  roles	
  within	
  WordPress
• Administrator	
  –	
  somebody	
  who	
  has	
...
Managing Multiple Authors
What	
  about	
  custom	
  roles?
Justin	
  Tadlock’s	
  Member’s	
  plugin	
  allows	
  you	
  ...
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
What	
  if	
  I	
  have	
  multiple	
  authors	
  for	
  a	
  single	
  post?
Well,	
  there’s	
...
Managing Multiple Authors
Co-­‐Authors	
  Plus
Monday, 1 July, 13
Managing Multiple Authors
Time	
  for	
  the	
  heavy	
  duty	
  tools...
• Editorial	
  Calendar
• The	
  editorial	
  ca...
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
And	
  then	
  there	
  is	
  Edit	
  Flow....
IMO,	
  this	
  is	
  the	
  benchmark	
  for	
  ...
Managing Multiple Authors
Edit	
  Flow	
  Highlights
You	
  can	
  create	
  custom	
  statuses	
  for	
  you	
  own	
  pa...
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
Edit	
  Flow	
  Highlights
Editorial	
  Comments-­‐	
  Allows	
  you	
  to	
  see	
  threaded	
 ...
Managing Multiple Authors
Edit	
  Flow	
  Highlights
User	
  groups-­‐	
  allows	
  you	
  to	
  add	
  users	
  to	
  spe...
Managing Multiple Authors
Edit	
  Flow	
  Highlights
NotiAications-­‐	
  People	
  assigned	
  to	
  speciAic	
  groups	
 ...
Managing Multiple Authors
Overall,	
  a	
  very	
  powerful	
  tool	
  for	
  managing	
  multiple	
  authors	
  and	
  cr...
Managing Multiple Authors
You	
  need	
  a	
  style	
  guide....
How	
  do	
  I	
  make	
  sure	
  everyone	
  is	
  follo...
Managing Multiple Authors
WRONG....THERE	
  IS	
  NO	
  STYLE	
  GUIDE	
  PLUGIN.....
(	
  cue	
  angels	
  crying)
Monday...
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
So	
  what	
  is	
  one	
  to	
  do......
Monday, 1 July, 13
Managing Multiple Authors
Monday, 1 July, 13
Managing Multiple Authors
Lets	
  take	
  a	
  plugin	
  called	
  WP	
  Help	
  ,	
  six	
  rubber	
  bands	
  and	
  an	...
Managing Multiple Authors
When	
  we	
  install	
  WP	
  Help	
  we	
  see	
  this:
But	
  lets	
  change	
  it	
  to	
  t...
Managing Multiple Authors
Now	
  we	
  can	
  add	
  all	
  of	
  our	
  style	
  guide	
  docs	
  to	
  this	
  plugin	
 ...
Thank you!!!
Questions?
@adavis3105
al@wpteach.com
wpteach.com
Monday, 1 July, 13
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Managing Multiple Authors with WordPress

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Transcript of "Managing Multiple Authors with WordPress"

  1. 1. Managing Multiple Authors Al Davis @adavis3105 Monday, 1 July, 13
  2. 2. Who is Al Davis? FORMER ORGANIZER: • WORDCAMP TORONTO • WORDCAMP TORONTO DEVELOPERS • TORONTO WORDPRESS MEETUP GROUP PROFESSOR GEORGE BROWN COLLEGE INTRO TO WORDPRESS PROGRAM MANAGER: HOSTOPIA WORDPRESS STRATEGY FOR PARTNER TELCO’S GLOBALLY DIRECTOR OF EDUCATION, WPUNIVERSITY.COM Monday, 1 July, 13
  3. 3. Who is Al Davis? Monday, 1 July, 13
  4. 4. Managing Multiple Authors Who  is  this  presentation  for? • People  who  have  a  site  where  there  are  multiple  authors  (obviously). • People  with  only  a  single  author  (couple  of  good  tips  in  here  for  you  as   well). Who  isn’t  this  presentation  for? • People  with  cat  blogs..... Monday, 1 July, 13
  5. 5. Managing Multiple Authors Why  have  more  than  1  author? •  Having  more  than  a  single    author  offers  a  wealth  of  possibilities.   • Additional  trafAic • Greater  authority  on  your  topic • How a multi-author blog helps to create community • Share the workload across your whole company Monday, 1 July, 13
  6. 6. Managing Multiple Authors So  lets  look  at  some  tools  and  ideas  to  make  that  work  and  work  well... Monday, 1 July, 13
  7. 7. Managing Multiple Authors First  tip-­‐  Create  a  private/  internal  team  blog Why? • You  want  your  team  to  feel  like  they  are  actually  a  team  and  giving  them   a  place  to  come  together  and  collaborate  is  a  great  way  to  do  that. Monday, 1 July, 13
  8. 8. Managing Multiple Authors First  tip-­‐  Create  a  private/  internal  team  blog How? • Set  up  a  subdomain  site  like  authors.yourcompany.com  and  use  a  theme   (  P2  is  the  recommended  theme). Monday, 1 July, 13
  9. 9. Managing Multiple Authors Monday, 1 July, 13
  10. 10. Managing Multiple Authors User  Roles  and  Capabilities It  is  important  to  make  sure  your  authors  are  aware  of  their  roles  and  what   they  are  or  aren’t  allowed  to  do Monday, 1 July, 13
  11. 11. Managing Multiple Authors Default  user  roles  within  WordPress • Administrator  –  somebody  who  has  access  to  all  the  administration   features  within  a  single  site. • Editor  –  somebody  who  can  publish  and  manage  posts  including  the  posts   of  other  users. • Author  –  somebody  who  can  publish  and  manage  their  own  posts. • Contributor  –  somebody  who  can  write  and  manage  their  own  posts  but   cannot  publish  them. • Subscriber  –  somebody  who  can  only  manage  their  proAile. Monday, 1 July, 13
  12. 12. Managing Multiple Authors What  about  custom  roles? Justin  Tadlock’s  Member’s  plugin  allows  you  to  create  custom  user  roles   with  very  granular  permissions Monday, 1 July, 13
  13. 13. Managing Multiple Authors Monday, 1 July, 13
  14. 14. Managing Multiple Authors What  if  I  have  multiple  authors  for  a  single  post? Well,  there’s  a  plugin  for  that.... Monday, 1 July, 13
  15. 15. Managing Multiple Authors Co-­‐Authors  Plus Monday, 1 July, 13
  16. 16. Managing Multiple Authors Time  for  the  heavy  duty  tools... • Editorial  Calendar • The  editorial  calendar  gives  you  an  overview  of  your  blog  and  when   each  post  will  be  published. • Great  for  single  author    blogs  (told  you  there  would  be  something  in   here  for  you  single  authors). Monday, 1 July, 13
  17. 17. Managing Multiple Authors Monday, 1 July, 13
  18. 18. Managing Multiple Authors Monday, 1 July, 13
  19. 19. Managing Multiple Authors And  then  there  is  Edit  Flow.... IMO,  this  is  the  benchmark  for  editorial  workAlow  in  WordPress. Built  by  local  Automattician  Mo  Jangda  as  well  as  others. Monday, 1 July, 13
  20. 20. Managing Multiple Authors Edit  Flow  Highlights You  can  create  custom  statuses  for  you  own  particular  workAlow Out  of  the  box,  WP  only  offers  ‘Draft’  and  ‘Pending  Review’,  which  might  not   address  everything  ..Edit  Flow  adds  ‘In  Progress’,  ‘Pitch’,  ‘Waiting  for  Edit’ You  can  create  your  own  Custom  Statuses  just  like  you  were  adding  a  new   Category. Monday, 1 July, 13
  21. 21. Managing Multiple Authors Monday, 1 July, 13
  22. 22. Managing Multiple Authors Edit  Flow  Highlights Editorial  Comments-­‐  Allows  you  to  see  threaded  comments  from  within  the   dashboard  for  private  conversation  regarding  the  piece. Monday, 1 July, 13
  23. 23. Managing Multiple Authors Edit  Flow  Highlights User  groups-­‐  allows  you  to  add  users  to  speciAic  groups  based  on  their  roles Monday, 1 July, 13
  24. 24. Managing Multiple Authors Edit  Flow  Highlights NotiAications-­‐  People  assigned  to  speciAic  groups  get  notiAied  of  appropriate   actions  and  when  editorial  comments  are  made. Monday, 1 July, 13
  25. 25. Managing Multiple Authors Overall,  a  very  powerful  tool  for  managing  multiple  authors  and  creating  a   workAlow...but  there  is  something  missing  still  from  this  process Monday, 1 July, 13
  26. 26. Managing Multiple Authors You  need  a  style  guide.... How  do  I  make  sure  everyone  is  following  my  format?   Using  consistent  terminology? Using  the  right  fonts? This  is  WordPress,  so  there  must  be  a  plugin  for  that  right? Monday, 1 July, 13
  27. 27. Managing Multiple Authors WRONG....THERE  IS  NO  STYLE  GUIDE  PLUGIN..... (  cue  angels  crying) Monday, 1 July, 13
  28. 28. Managing Multiple Authors Monday, 1 July, 13
  29. 29. Managing Multiple Authors So  what  is  one  to  do...... Monday, 1 July, 13
  30. 30. Managing Multiple Authors Monday, 1 July, 13
  31. 31. Managing Multiple Authors Lets  take  a  plugin  called  WP  Help  ,  six  rubber  bands  and  an  empty  coke  can   and  turn  it  into  something  we  can  use  as  a  style  guide.   (Actually,  we  just  need  to  use  the  plugin  and  change  it’s  purpose  to  suit  our   needs,  but  the  rest  just  sounded  cool) Monday, 1 July, 13
  32. 32. Managing Multiple Authors When  we  install  WP  Help  we  see  this: But  lets  change  it  to  this: Monday, 1 July, 13
  33. 33. Managing Multiple Authors Now  we  can  add  all  of  our  style  guide  docs  to  this  plugin  and  have  them  available  to  all Monday, 1 July, 13
  34. 34. Thank you!!! Questions? @adavis3105 al@wpteach.com wpteach.com Monday, 1 July, 13
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