Sure, you know the heavy hitters like Teams, SharePoint and Excel, but what about all of those other apps that are included as part of Office365? Did you know Microsoft has introduced invoice in for small businesses? A way to schedule meetings without all those emails back and forth? Have you seen the new designs they’ve added into PowerPoint? This month, Office365 expert Sharon Weaver will walk us through some of the features you may have missed in Office365. You’ll learn: - How to make team scheduling easy through Shifts - Visual project tracking through Planner - How to make quick surveys through Forms Plus lots of Sharon’s other favorite efficiency tips.

1. SP TechCon – Boston, MA
August 25-28, 2019
https://www.sptechcon.com/east
KC O365 User Group
August 12, 2019, 11:30am to 1pm
WaterOne
John Moore: Yammer
Lawrence SharePoint UG
July 18, 2019, 4pm to 5pm
Lawrence Library
Greg Swart: PowerApps and Flow for the recovering
InfoPath and 3rd party workflow user
SharePoint/O365 Saturday KC
October 19, 2019, 8am to 4pm
http://www.spsevents.org/
Power BI User Group
July 9, 2019, 7:00 pm to 8:00 pm
Centriq Training
Intranet Pros
July 24, 2019, 8:30am to 10:00am
Federal Reserve Bank
Intranet Search
IIBA/Agile KC
July 25, 2019, 6:00pm to 7:00pm
Veriship
SharePoint Saturday - Omaha
August 3, 2019, 8:00am to 5:00pm
https://www.spsomaha.org/
O365 UG Speaker Call

2. Sharon Weaver

3. CEO of Smarter Consulting
Adjunct Professor/Trainer:
MS Applications, BA, Six Sigma, Leadership
20+ years designing, developing, and managing software
15+ years SharePoint experience
Six Sigma Black Belt, BSAC Certified
sweaver@smarter-consulting.com
@sharoneweaver
Sharon Weaver, MOS, BSAC, SSBB

5.  https://docs.microsoft.com/microsoftteams/expand-teams-across-your-
org/shifts/move-staffhub-teams-to-shifts-in-teams
 https://docs.microsoft.com/microsoftteams/expand-teams-across-your-
org/shifts/install-the-staffhub-powershell-module

6.  One Shifts schedule per Team
 Can only be created by Team Owner(s)
 Designed to keep “Firstline Workers” connected and in sync
 Built mobile first
 The mobile app is EASIER to use for WORKERS
 The PC app is EASIER to use for MANAGERS
 Managers can create, update, and manage shift schedules for one or more teams

7.  Shifts is available in all Office 365 subscriptions that include Teams…..except
 US Government Cloud Community (GCC)
 Teams Free
 All time blocks are equal
 Workers can see others time (on PC, not on mobile)
 Time off can be swapped with a Shift block
 Time off displays everything
 Things you can’t do yet
 Can’t schedule re-occurring shifts
 Can’t add guest users into Shifts
 Firstline Worker policy
 Changes the view for users with that policy
 Test it out before applying to everyone

11.  Team and task organization
 Similar to Trello
 Create plans, tasks, share files
 Boards/buckets
 Task Lists
 Charts/graphs
 Calendar/Schedule
 Planner plan options
 O365 groups automatically have a Planner
 Create a plan from scratch (not associated to a group)
 Add Planner tab in Teams for more visibility
 View plan/task in Outlook
https://www.slideshare.net/AndreVala/planning-the-death-star-with-microsoft-planner
REAL WORLD USE CASE: Using Planner to build the DeathStar

12.  Planner Hub
 Accessible from waffle OR Teams
 Shows all plans (you have access to)
 Shows all tasks (My tasks)
 Easy management of plans
 View Board, Charts, Schedules, and
Members
 Planner Mobile App
 Shows all plans (you have access to)
 Shows all tasks (My tasks)
 Easy management of plans
 View Board, Charts, Schedules, and
Members

15.  Microsoft Forms
 Included in pretty much every version of O365
 Education, Commercial, Government, and even Personal
 Lightweight, easy app to create surveys, quizzes, and polls
 Limited to basic form or quiz
 Limits – 200 forms, 100 questions per form, 50,000 responses per form
 Desktop and Mobile browsers (NO MOBILE APP)
https://support.office.com/en-gb/article/form-question-and-response-limits-in-microsoft-forms-ec15323d-92a4-4c33-bf88-3fdb9e5b5fea

16.  Microsoft Forms Pro (Starting 7/1 - $100/month add on)
 Included with MOST Dynamics 365 plans
 Available as an upgrade for O365
 Forms Pro add-on provides access to additional 2K survey responses per month
 A qualifying Office or Dynamics USL is required to access Form Pro features and
capacity
 Supports Microsoft Flow, email, portals, Dynamics 365, and PowerApps
 Automatically send out surveys to customers
 Follow up with customer inquiries
 Data is available in real time and can be viewed in PowerBI
https://docs.microsoft.com/en-us/business-applications-release-notes/april19/forms-pro/