SFSU ISYS 363-1 Fall 2013 | Oilers (Task 1)


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SFSU ISYS 363-1 Fall 2013 | Oilers (Task 1)

  1. 1. SFSU ISYS 363-1 Fall 2013 | Oilers Task 1
  2. 2. Group Collaboration Space A software solution for making a company completely interactive, and creating a workplace where everyone contributes and shares ideas all trying to achieve a common goal for the company. Must haves: File sharing, secure information storage, email, video chat, instant messaging, knowledge base, social networking and other productivity tools. Must be applicable through mobile devices as well. Market Leaders: IBM (Lotus) - One of the first companies to start group collaboration software in the 90’s and still remains a major market leader in the industry. Jive Software - Founded in 2001 and got very popular over the last 5 years, now is one of the leading companies in the industry. There are over 20,000 companies selling enterprise software collaboration, in a market that will continue to grow at a rapid rate over the next 5+ years.
  3. 3. Decision Criteria ● simultaneous multi-user ● multi-platform + mobile ● easy setup, low barrier to entry ● free! ● easy to use, clean UI ● minimal/no ads ● potential for offline availability
  4. 4. Video Conference Google Hangout - A group video conversation tool pros cons You can use your gmail account to access. You need to have a gmail or google + account. Allows instant messaging and video calls for up to 10 people at a time. You can not kick anyone out of the video chat. Works with multi-platforms including mobile devices. Updates may be required on first use.
  5. 5. Email Gmail - web-based email pros cons Great User Interface, Clean and easy to use. Categorize your emails into different category and also handle spams very well. Privacy concern such as scanning your email for advertising. Easy to setup gmail account and link to all google services such as google drive, hangouts, google voice. Takes several steps to delete your email. It is free and it is available on multiplatform and available also in mobile app. Long email threads is confusing. Hard to find particular email.
  6. 6. Social Media pros cons Easy to use, user friendly, and free Lots of adds that become very distracting, and addicting. Very big procrastination tool. Communication can either be private between users Even with privacy settings, it relatively easy to access information from users Convenient for uploading multitude of pictures and sharing them You can’t control how other users use the website. Ie you cannot stop someone from posting information/pictures that you don’t want available for everyone to see. Facebook - an online social networking service
  7. 7. File Collaboration pros cons Quick access to your documents Only available via Internet access. Has a few more collaborative features such as file sharing, simultaneously working on the same files and doesn't need to be installed on your computer to use them. May need phone number for new Google account verification (this becomes a problem when one IP address requests several accounts) Cloud based so it won’t clutter up the memory and processor in your computer Does not offer the “whole” word processing program Google Docs - group file collaboration in the cloud
  8. 8. Task Management Basecamp - a project management tool for teams with access to all your projects and people in one place pros cons easy to organize conversations, tasks, files it is not free (though for a business, it’s cheap) web-based, mobile apps baseline is not as feature packed as other collaboration tools easy to use, one of the first and remains industry leader requires new account for signup vs utilizing other services (barrier to entry is higher)
  9. 9. Decision Facebook & Google Docs ● Facebook Group Page easy to use, multi-platform, collaborate conversation space that is free and has a low barrier to entry as most everyone already has an account ● Use google docs for easy to use, multi-platform, simultaneous cloud based file collaboration and cloud storage that is free, has low barrier to entry as most have an account and has offline access
  10. 10. References ● http://www.lifehack.org/articles/lifehack/5-awesome-project-management-tools-to-get-your-team-on-track.html ● http://www.itproportal.com/2013/06/13/the-best-7-tools-and-services-for-project-management/ ● https://basecamp.com/ ● https://basecamp.com/one-page-project ● http://voices.yahoo.com/the-pros-cons-using-facebook-3435308.html ● https://www.facebook.com/ ● www.gmail.com ● http://www.paysonroundup.com/news/2011/may/27/look-pros-and-cons-google-docs/ ● http://expbook.wordpress.com/2012/10/12/google-docs-one-year-review/ ● http://www.google.com/+/learnmore/hangouts/ ● http://mobileoffice.about.com/od/conferencing-tools-reviews/fr/google-plus-hangouts.htm ● http://www.businessnewsdaily.com/385-wisdom-of-crowds-use-of-collaboration-software-grows.html ● http://www.informationweek.com/social-business/social_networking_private_platforms/which-vendors-dominate-enterprise- collab/240144611