This is a basic presentation on event management including Budget, and Purpose

1. VRUSHALI NAMPURKAR
PPT ON EVENT MANAGEMENT

3. Event
Reach
Right
communication
from the client
Live
interaction
Live
interaction
DESIRED
IMPACT

4. Objective of event :
“ONCE IN A LIFETIME ” experiences for the client.
Generally Expensive To Stage But Try To Fit In Budget.
Place Over A Short Time Span.
Quick And Careful Planning.
Involve Event Management Team.

5. TYPE OF EVENT
• Family Event
• Celebration
• Minor Event

6. EVENT MANAGEMENT
ADMINISTRATION
OPERATIONS
MARKETING
RISK MANAGEMENT
PLAN
ORGANISE
IMPLEMENT
CONTROL
EVALUATE

7. IMPLEMENTATION OF 5 C’S
CONCEPTUALISATION
COSTING
CANVASSING
CUSTOMISATION
CARRYING
OUT

8. Rs. 1,50,000

9. BUDGETING
1. CAPACITY
2. CATERING
3. FINANCIAL CAPACITY
4. LOCATION PROXIMITY
5. DESIGN OF STAGE

10. CAPACITY : 200 MEMBERS
FINANCIAL CAPACITY:
1. CATERING: (Rs.150 X 200 PLATES) Rs.30,000
2. LOCATION PROXIMITY: SONAL HALL Rs.25,000
3. STAGE DESIGN: Rs.15,000
4. INVITATIONS: (200 X 25) Rs. 5,000
5. RECEPTION AND CLOSING CEREMONY: Rs. 18,000
6. RETURN GIFTS: (ONLY SPECIAL ONES) Rs. 10,000
7. CELEBRATION: Rs. 10,000
(CAKE , DRINKS AND COLD DRINKS )
8. LIGHTING AND SITTING ARRANGEMENT Rs. 20,000
9. AUDIO VISUAL Rs. 7,000
10. EMERGENCY FUND (REFUNDABLE) Rs. 3,000
11. KIDS ZONE Rs. 2,000
12. PHOTOGRAPH AND VIDEO SHOOTING Rs. 10,000

11. AFTER CLIENT IS SATISFIED WITH THE
PLAN , IDEA….AND BUDGET
1.Time for “SMART” work (SPECIFIC, MEASURABLE,
ACHIEVABLE, REALISTIC, TIMELY)
2.Event infrastructure
3.Negotiating with event organizers
4.Preparing event staff for event

12. THEME(MOON SURFING WITH
GOLDEN EFFECT)

13. MANAGER
DÉCOR
MANAGER
FINANCER
MARKETING
MANAGER
ASSI.
MANAGER
CATERING
ELECTRO.
MANAGER
PRINT AND
MEDIA
MANAGER
ASSISTANT.
STAFF OF EVENT

14. EVENT CATEGORY -
CELEBRATION
GET TOGETHER, JOY
PERFORMERSAND
PROFESSIONALS OS
PARTICIPATING CLIENT
RITUALS AND
INFORMALITY
ORGANISED IN
INDIVIDUAL COMMUNITY

15. • Humble And Polite Welcome
• Appreciative Efforts At Least During The Event
• At The Same Time, Constant Surveillance Of The
Special Effects, Display Objects And The Food
And Beverages
• Monitoring Every Staff Member Performance
• Photographs And Other Multimedia Recording
Arrangement From Perfect Location

16. LAYERED
GOLDEN CAKE
IMPORTED GOLD
SPARKLING WINE AND
SPECIALLY DESIGNED
GLASSES
TEA AND COFFEE IN
SPECIAL GOLDEN TEA
SET (SERVED)
INVITATION AND
BACKGROUND

17. POST EVENT
ACTIVITIES
• FINAL ACCOUNT SETTLING BY EXPLANATIONS FOR OVERSPENDS
• THE TEAM CARRY FOLLOW-UP (AS DISCUSSED BEFORE)ON THE
EVENT
• FORMALITY OF THANKING ALL INVOLVED WHOLE HEARTEDLY CLIENTS
AND PASSING THANKING CARDS INCLUDING A POST – EVENT
QUESTIONNAIRE TO MEASURE CLIENT SATISFACTION.
• BASED ON THIS FEEDBACK , IMPROVEMENTS AND ADJUSTMENTS
REQUIRED TO BE WORKED UPON.