AssetCentral manual-en_v1r8

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ASSET CENTRAL USER MANUAL
- ENGLISH
© 2019 - Authentic Venture Sdn Bhd.

© 2019 - Authentic Venture Sdn Bhd. All rights reserved. 1
TABLE OF CONTENTS
INTRODUCTION ......................................................................................................................................................4
ASSETCENTRAL........................................................................................................................................................5
MY ACCOUNT..........................................................................................................................................................6
1.1 My Account ...................................................................................................................................................6
1.1.1 Change Password....................................................................................................................................6
1.1.2 Change Email ..........................................................................................................................................6
1.2 My Company .................................................................................................................................................7
1.2.1 Company Logo ........................................................................................................................................7
1.2.2 Company Tag ..........................................................................................................................................8
1.2.3 Company KPI...........................................................................................................................................8
1.2.4 Vehicle Booking.......................................................................................................................................9
1.2.5 Company Designation..............................................................................................................................9
1.2.6 Company Personalization ......................................................................................................................10
1.2.7 Default Language ..................................................................................................................................10
1.2.8 Priority Description ...............................................................................................................................11
1.2.9 Safekeeping Withdrawal Request ..........................................................................................................11
2.0 SETTINGS.........................................................................................................................................................12
2.1 Asset ...........................................................................................................................................................12
2.1.1 Brands ......................................................................................................................................................12
2.1.2 Models .....................................................................................................................................................13
2.1.3 Types........................................................................................................................................................13
2.1.4 Categories.................................................................................................................................................14
2.1.5 Depreciation.............................................................................................................................................16
2.2 Maintenance ...............................................................................................................................................17
2.2.1 Maintenance Category..........................................................................................................................17
2.3 Accounts......................................................................................................................................................18
2.3.1 Suppliers...............................................................................................................................................18
2.3.2 Customers.............................................................................................................................................19
2.3.3 Service Providers...................................................................................................................................20
2.4 Selection......................................................................................................................................................20
2.4.1 Location................................................................................................................................................20
2.4.2 Department ..........................................................................................................................................21
2.4.3 Section..................................................................................................................................................22
2.5 Users ...........................................................................................................................................................23
2.5.1 Add User...............................................................................................................................................23

2.5.2 View List................................................................................................................................................24
2.5.3 Update Information & Set Roles ............................................................................................................24
3.0 ASSET MANAGEMENT......................................................................................................................................25
3.1 Assets..........................................................................................................................................................25
3.1.1 Assets.......................................................................................................................................................27
3.1.2 Vehicles....................................................................................................................................................30
3.1.2.1 Add New Vehicle ................................................................................................................................30
3.1.2.2 View Vehicles.....................................................................................................................................31
3.1.3 Asset Acceptances ....................................................................................................................................31
3.1.4 Asset Movements .....................................................................................................................................31
3.1.5 Asset Booking ...........................................................................................................................................32
3.1.6 Asset Insurance.........................................................................................................................................32
3.2 Inventories ..................................................................................................................................................33
3.2.1 Adding Inventory...................................................................................................................................33
3.2.2 Adding Inventories in Bulk.....................................................................................................................34
3.2.3 Approving Inventory Request ................................................................................................................34
3.3 Safekeeping.................................................................................................................................................35
3.3.1 View and Add Safekeeping ....................................................................................................................35
3.3.2 Safekeeping Withdrawal Request ..........................................................................................................36
3.3.3 Approving Safekeeping Withdrawal Request..........................................................................................36
3.4 Vehicle Bookings..........................................................................................................................................37
3.4.1 Add Vehicle Bookings............................................................................................................................37
3.4.2 Approve Vehicle Bookings .....................................................................................................................38
3.4.3 Vehicle Ticket/Summons.......................................................................................................................39
3.5 Reports........................................................................................................................................................40
4.0 MAINTENANCE MANAGEMENT........................................................................................................................40
4.1 Settings........................................................................................................................................................40
4.1.1 Adding Schedulers.................................................................................................................................40
4.1.2 Work Request Approver........................................................................................................................42
4.1.3 Ratings..................................................................................................................................................42
4.2 Work Request..............................................................................................................................................42
4.3 Work Orders................................................................................................................................................44
4.4 Audits..........................................................................................................................................................45
4.5 Claims..........................................................................................................................................................46
4.6 Reports........................................................................................................................................................46
4.7 Dashboard...................................................................................................................................................46
5.0 FACILITIES........................................................................................................................................................47

5.1 Facilities.......................................................................................................................................................47
5.2 Booking .......................................................................................................................................................48
6.0 PROPERTIES MANAGEMENT ............................................................................................................................50
6.1 Properties....................................................................................................................................................50
6.2 Tenants........................................................................................................................................................51
6.3 Tenancies ....................................................................................................................................................52
6.4 Expenses......................................................................................................................................................53
6.5 Invoices Advices...........................................................................................................................................54
6.5 Report .........................................................................................................................................................55

INTRODUCTION
AssetCentral is designed with your need in mind. It provides you with all the tools necessary for you to
manage your asset management and maintenance management effectively and efficiently. You and you
staff can get access to your asset and maintenance data from anywhere, anytime you want. You can get
access to your data from any device, be it your computer, your laptop or your mobile. This will make you
and your staff very agile, very fast in making decision, everyone is updated instantly.
AssetCentral provides you with a full range of applications to manage your asset management and
maintenance operation.
This user manual has been written as Systems Administrator and staff User Manual, focusing on
functionalities that are used by System Administrators in setting up and using this system.
Contact Us
Authentic Venture Sdn. Bhd. (470336-H)
906B, Level 2, Block D
Diamond Complex, Bangi Business Park
43650 Bandar Baru Bangi
Selangor, Malaysia.
P: +603-2724 3826
E: support@ventures.com.my
If you have any questions or support enquiries, please contact us at support@ventures.com.my.
All Rights Reserved
©2019 -Authentic Venture Sdn Bhd. All Rights Reserved.

ASSETCENTRAL
In AssetCentral, there are 6 modules to be covered: -
SettingsAsset
Management
Maintenance
Management
My Account
Facilities
Property
Management

MY ACCOUNT
Before we start with the system, we will configure every setting so you will be able to perform the system
according to your company procedure, structure & policy.
1.1 MY ACCOUNT
1.1.1 CHANGE PASSWORD
To change password, Go to My Account and select My Account.
Description:
A Enter your current password.
B Enter your new password.
C Enter your new password once again.
D Click Update button to update your new password.
Reminder:
Please ensure that you do not share your password with others to prevent abuse of the account and data.
1.1.2 CHANGE EMAIL
A
B
C
D

Description:
For email changing, please be informed that only email of
notification purposes will be change. Your username will
remain the same as your first time register.
1.2 MY COMPANY
Inside My Company, you can personalize AssetCentral according to your company’s trend. You are capable to
upload your company logo, set your company tag & designation, set the vehicle booking limit days / timeframe and
also configure duration of work request & work order.
Go to My Account and select My Company.
1.2.1 COMPANY LOGO
In the company logo, you can change the logo of company. This logo will appear in all report.
What you can do?
1. Upload your company logo by choosing the file inside your computer
2. After choose the picture, click Upload
A Enter your new email.
B Click Submit button.
A
B
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2

1.2.2 COMPANY TAG
You can change your company Tag here. It will affect your URL of booking application. Once we change
1. Replace the current Tag with new Tag
2. Click Submit to upload.
1.2.3 COMPANY KPI
In this part, you can set the days limit for your work request & work order to be closed. Work order & Work
Request is part inside Maintenance Management.
1. Fill up the number according to the respective work action.
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2
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2

1.2.4 VEHICLE BOOKING
For vehicle booking, you can set the limit days for booking and days before hand.
1. Fill up the number according to the requirement.
1.2.5 COMPANY DESIGNATION
Company Designation is recognition of your company’s business genre. It is a simple function as you just have to
fill the description, explain your company designation inside the box.
1. Fill up the box with your company designation.
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2
1
2

1.2.6 COMPANY PERSONALIZATION
This part shows your URL for:-
1. Company Log-in URL.
2. Public Complaint URL.
3. Public Asset Booking URL.
4. Public Facilities Booking URL.
5. Public Check Reservation URL.
You can copy and paste it inside your website to promote booking for rental or complaint.
1.2.7 DEFAULT LANGUAGE
Here you can set your default language
1. Choose preferred language.
2. Click Submit.
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2

1.2.8 PRIORITY DESCRIPTION
In this part, you can describe what to be included in each part,
i.e. Low: Functioning but at not full capacity, Medium:
Functioning with some problem, High: Need immediate
attention.
1. List down the priority description.
2. Click Submit.
1.2.9 SAFEKEEPING WITHDRAWAL REQUEST
In this part you can set default location for safekeeping. You have to choose what default location for safekeeping
and click submit.
1
2

2.0 SETTINGS
In the Settings, you can setting the following:
a. Create a classification of Asset, Property & Maintenance.
b. List down Supplier, Customer, & Service Provider.
c. List down all Departments, Locations, & Sections of your company.
d. Manage users of your company’s account of AssetCentral.
2.1 ASSET
Asset could be a building, vehicles, or items. In Settings – Asset, you need to set the criteria of your asset according
to the classification before you can list them down. The classification need is Brands, Models, Types, Categories,
and Depreciation.
1. Click on Settings icon.
2. Select Asset bar.
3. Choose from selection to be filled up.
2.1.1 BRANDS
You can list down the brands of every asset you have. For example, you have 3 Proton cars. So Proton will be one
type of brand you have.
1. Click +ADD to add new brand type.
2. Put the name of the brand inside the box, and click Save.
2
3

3. You will have the name of the brand inside the table.
2.1.2 MODELS
Model is criteria of product for every Brand. For example, your Proton car model is Perdana. You can list down all
the models of your asset here.
1. Click +ADD to add new type of model.
2. Put down the name of the Model, then click Save.
3. You will have the name of the brand inside the table.
2.1.3 TYPES
Types are different from Model and Category. Types are a physical characteristic which is more
specific. For example, Proton Perdana is Sedan car. So, Sedan is one type of asset
1. Click +ADD to add a new Type.
2. Name the Type.
3. For Vehicle Type, select Vehicle, otherwise select Other for Non-Vehicle Asset.
4. Click Save to upload.
1

After save, then you can view you created type of asset inside the table:
2.1.4 CATEGORIES
In this part, category work as your asset classification. You might have a lot of asset which is
building, vehicle, furniture and others. In Category, you can list your entire asset according to
their class,
1. For asset, select Asset Category.
2. Name the Category.
3. Choose the Parent Category (if any).
2
3

To choose a Parent Category, first you have to create the parent category. Only existing
category will appear inside the list of Parent Category.
After save, your category will be listed inside the table as below: -
1
2
3

2.1.5 DEPRECIATION
Depreciation is the allocating of plant asset’s cost to expense over the accounting periods that
the asset is likely to be used. There are various types of depreciation used, but in AssetCentral,
the only default type of depreciation is straight-line. If your company practices different type or
more than one type, you can list it down in here.
1. Click +ADD to add new type of Depreciation.
2. Name the Depreciation type, and click Save to upload.
3. Your depreciation type will list down inside the table.

2.2 MAINTENANCE
2.2.1 MAINTENANCE CATEGORY
There are many type of Maintenance Category according to the company policy. In here, you
can create Maintenance Category according to our company concern. For example,
Maintenance can be either to Fixing or New Project.
1. Click on Settings icon.
2. Select Maintenance bar, and click at Category.
3. Select Work Category for Maintenance Category.
4. Name the Category.
5. Select the Parent Category if any.
3
4
5

After save, your new category can be viewed inside the table:-
2.3 ACCOUNTS
Accounts performs as your contact book. Inside account, you can list down all supplier, customer & service
provider. For Supplier & Service Provider, their list will appear inside Maintenance Management during assigning
Work Order.
2.3.1 SUPPLIERS
In here you can list down all your suppliers. Supplier might be your asset provider, maintenance items provider
and other necessary product.
1. Click at Settings icon and Accounts bar.
2. Select Suppliers and click Add New.
3. For Supplier Form, fill up the Supplier’s Company information.
4. For Person-in-Charge, it will be the representative of the supplier. Fill it up for your reference.
5. Click Save to upload the information.
*Your supplier might be a company/individual. If individual, just fill up the Supplier with the individual information
and ignore Person in Charge form.
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2

2.3.2 CUSTOMERS
In here you can list down all your customer. Customer will be who place a booking for asset, facilities and could be
your tenant in Properties Management.
1. Click at Settings icon and Accounts bar.
2. Select Customers and click Add New.
3. For Customer Form, fill up the Customer’s Company information.
4. For Person-in-Charge, it will be the representative of the customer. Fill it up for your reference.
*Your customer might be a company/individual. If individual, just fill up the Customer with the individual
information and ignore Person in Charge form.
1
2

2.3.3 SERVICE PROVIDERS
In here you can list down all your service provider. Service provider is different from your supplier. For example,
for maintenance, your supplier might only provide material for replacement, but service provider might the one
who perform maintenance.
1. Click at Settings icon and Account bar.
2. Select Service Provider and click Add New.
3. For Service Provider Form, fill up the Service Provider’s Company information.
4. For Person-in-Charge, it will be the representative of the service provider. Fill it up for your reference.
*Your service provider might be a company/individual. If individual, just fill up the Service Provider with the
individual information and ignore Person in Charge form.
2.4 SELECTION
In Selection, you can personalize your AssetCentral according to your company’s structure. You
will have Location, Department, & Section. By listing all the criteria, you set the detail about
where your asset has been placed.
2.4.1 LOCATION
To add a new Location,
1. Click on Settings icon, then select Selection.
2. Select Location & click Add New.
3. Name the location, i.e. Bangi.
4. If you have parent location, then select from the list. Ex. Selangor is Parent Location for Bangi. (You need
to create Selangor first before you can select them. Same goes to other parent location).
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2

2.4.2 DEPARTMENT
To add a new Department, Go to Settings and select Selection.
Description:
A Enter the department name i.e. Account Department
B Enter any description that describe that department.
C If you have parent Department, then select from the list i.e. Finance & Administration Department is
Parent Department for Account Department. (You need to create Finance & Admin Dep. first before you
can select them. Same goes to other parent location)
3
4
A
B
C

*** Click Save to upload
2.4.3 SECTION
If your company has any section, then you can add it in here. To add section,
1. Click on Settings icon, & select Selection.
2. Select Section & click Add New.
3. Name the section, and put in the description if
necessary

2.5 USERS
User is where you manage users of company’s account in AssetCentral. Users are personal who
have an access to your company’s account of AssetCentral. Here, you can decide on how many
users you want access to AssetCentral, which modules that they can only access and remove
them from being a user.
2.5.1 ADD USER
There are 5 types of users, which is for Admin, Staff, Contractor, HR and Finance
To add new user, Go to Settings and select Users and click Add New. Upon clicking it, you will view this page:
Description:
A Create the email for that user.
B Create the password for that user.
C Enter the password once again.
D Select the user location
E If you create a user of service provider or staff for maintenance service, you may fill in salary information
here.
Once you have done, click Save to upload.
A
B
C
D
E

2.5.2 VIEW LIST
To view list of users, Go to Settings and Select View List. Upon clicking it, you will view this page.
Note: To remove the user from having an access, click Deactivate.
2.5.3 UPDATE INFORMATION & SET ROLES
To update information and set roles, select View List under Users.
A: User Information You may fill up the necessary information for the user as Staff No, Name,
Identification Number & Phone Number. This information will be very useful
in the future.
B: Roles You can select which roles played by the user. Every role has their limit access
except Admin. Admin able to access everything. Please do check properly
before set the roles to staff.
C: Details You can put details such as salary and overtime per hour.
*** Once you have done, click Save.
A B
C

3.0 ASSET MANAGEMENT
This module is used for managing asset such as vehicle and some equipment. Building is considered as asset but in
AssetCentral, we manage building under Property Management.
3.1 ASSETS
Under Main Menu, Select Asset management. Upon clicking it, you will view this page.
Asset Management
Description:
View All Upon clicking it, you will view list of assets.
By Type This menu will give you a list of assets bytype.
By Cost This menu will give you a list of assets bycost.
Add New This is for adding new assets.
Vehicle management
Description:
View All Upon clicking it, you will view list of vehicles.
Add New This is for add new vehicles.

Other management
Description:
Add Bulk Click here to add new assets in bulk, click here. Asset with multiple quantities can be
added here.
Update Bulk Click here to update assets inbulk.
Import Click here to import new assets via Comma Separated Values (CSV) format.
Acceptances Enables you to record asset acceptance.
Movements Enables you to record asset movement between departments and/or locations.
Bookings This menu will show you the booking information of yourassets.
Insurance This menu will show insurance information of yourassets.

3.1.1 ASSETS
Under Main Menu, Go to Assets Management and select Assets > View All.
Description:
A Click Add to add new assets.
B Click Details to see the details of that asset.
C Click Delete to delete the information.
D Filter assets by designations, locations, or departments.
Information:
The Asset Module allows you to create and maintain list of assets. This will allows any maintenance records to
be connected to assets in order for you to track the asset’s maintenance history.
A
B
C
D

To add new assets, under Assets, select Assets, click Add New or the button +ADD. Upon clicking it, you will view
this page.
Description:
Asset
Designation
Choose the designation for that asset.
Asset Category Choose the asset category.
Asset Type Select the type of asset.
Booking Status Choose the booking of status.
Tagging Key in the tagging number.
Name Enter the name of the asset.
Description Enter any description of the asset.
Here, you need to fill in several submodules as shown below:

Description:
Details You can view the details of the asset by clicking on the Details link on the right-hand
side associated to the work request that you would like to view.
Tagging This is for asset tag number.
Movement Asset assignation.
Others Depreciation info and book value.
Work Request Maintenance information for any request from customer.
Work Orders Maintenance information that has been done.
Insurances Insurance information.
Attachment Any necessary attachment such as picture, vehicle grant.
Leases Lease Information (if any necessary).
*** Once you have done, click Save to upload.

3.1.2 VEHICLES
In AsetCentral, you also can add vehicles.
3.1.2.1 ADD NEW VEHICLE
To add new vehicle, under Assets, select Vehicles > Add New. Upon clicking it, you will view this page.
Description:
1. Fill up all required information as: -
a. Asset Designation
b. Asset Category
c. Asset Type
d. Booking Status
e. Parent Asset
f. Tagging
g. Name
h. Description
i. Location
2. Fill up the details of the vehicle as: -
a. Model
b. Brand
c. Manufacturer (if Any)
d. Engine Number
e. Chassis
f. Registration Number (Plate Number)
g. Components Accessories (if Any)
h. Warranty Period
i. Acceptance Date
j. Supplier
k. Purchase Value

3.1.2.2 VIEW VEHICLES
To view list of your vehicles, under Assets, select Vehicles > View All.
3.1.3 ASSET ACCEPTANCES
To add asset acceptance from supplier, under Assets, click Acceptances, then click +ADD.
1. Select the supplier.
2. Fill in necessary information.
3. Click Save after you have done.
3.1.4 ASSET MOVEMENTS
To create or add asset movements, under Assets, select Movements. You will view this page.
A Click here to add asset movement, i.e. between location/section/department.
B Click here to add asset disposal, i.e. exceed lifespan, damage, wear/tear.
C Click here to add asset write off, i.e. loss, theft.
D Type of asset movement to be filtered
A
A B C
D

3.1.5 ASSET BOOKING
To view list of asset booking, under Assets, select Booking.
3.1.6 ASSET INSURANCE
To view list of asset insurance, under Assets, select Insurance.
1. You can add new insurance by clicking +ADD. Then you will be directed to a new page.
A Insurance name.
B Insurance policy number.
C Insurance coverage value.
D Insurance start date.
E Insurance expiry date.
F You can select which asset to be integrated to the insurance.
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3.2 INVENTORIES
Other than assets, you may also have inventories in your possession.
3.2.1 ADDING INVENTORY
To view list of inventories, under Inventories, click View All.
1. You can add new inventory by clicking +ADD. Then you will be directed to a new page.
A Inventory category. G Inventory chassis/serial number.
B Inventory type. H Quantity.
C Reference number. I Unit of measurement i.e. unit.
D Inventory name. J Warranty period.
E Inventory brand. K The date you accept the inventories.
F Inventory model. L Inventories purchase information.
A B C
D E
F
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3.2.2 ADDING INVENTORIES IN BULK
To add inventories from previous system in bulk, under Inventories, select Import. Then, you will view this page.
1. Click here to view the format/template to be included in the data.
3.2.3 APPROVING INVENTORY REQUEST
Whenever there is an inventory request being made, the list of the requests can be view by clicking: under
Inventories > Requests.
1. Click Details for further action; whether to Approve or Reject the request.
2. Type of reports to download.
When you click Details, you will see the page below.
A B
C
D
E F
G
H I J
K
K L
1
1
2

A Reject the request.
B Approve the request.
C Number of approved requests.
D Remarks to be included in the request, approved or rejected.
3.3 SAFEKEEPING
Multi-location company will be realized that a single warehouse is not specific for one location only. By using the
safekeeping submodule, the asset and inventory management will be easier.
3.3.1 VIEW AND ADD SAFEKEEPING
To view list of safekeeping, under Safekeeping, click View All. Then, you will see the page as below.
1. Click ADD SAFEKEEPING ITEM to add item
A B
C
D
D

3.3.2 SAFEKEEPING WITHDRAWAL REQUEST
To view safekeeping withdrawal request, under Safekeeping, click Withdrawal Request.
1. URL for safekeeping withdrawal request.
2. Click Details for further action whether to Approve or Reject.
3. Type of reports to download.
3.3.3 APPROVING SAFEKEEPING WITHDRAWAL REQUEST
When you click Details, you will see this page below.
A Reject the request.
B Approve the request.
C Number of approved requests.
D Remarks to be included in the request, approved or rejected.
Once the requester has received the inventories requested, update the information by clicking Details again.
1. Click Mark as Received to update the request.
2. Click Cancel if the request is canceled.
A
B
C
A B
C
C
D

3.4 VEHICLE BOOKINGS
3.4.1 ADD VEHICLE BOOKINGS
Basically, for Staff User, they can have this function on their side so they can apply for vehicle booking. However,
only Admin User can have an access in Adding Vehicle into the system. You can also check vehicle availability from
vehicle calendar. To access it, under Asset Management > Vehicle Bookings > Approve Vehicle Bookings > Vehicle
Calendar.
2
1
*

Description:
Requester
Name Enter the name of requester.
Reason Enter the purpose of borrowing that vehicle.
Contact No Enter the phone number.
Email Enter email.
Location to visit Enter the destination.
Vehicle Bookings
Locations Select your location. Please refer to Setting module in page 16.
Vehicle Type Select the vehicle.
Vehicle Name Select the vehicle name in asset.
Number of
Passenger
Enter how many passengers involved.
Start Date Select the start date to book.
End Date Select the end date to book.
*** Once you have done, tick this box for Save button to appear.
3.4.2 APPROVE VEHICLE BOOKINGS
For approval, only Admin can have the authorities.
1. Click on Asset icon & select Vehicle Booking.
2. Click on Approve Vehicle Bookings.
3. You will have the list of vehicles booking application, click Approve or Reject for every application.
4. There will be 3 type of status for booking: -
a. Pending – Not yet approved.
b. On Going – Vehicle with the booker.
c. Returned – Vehicle has been returned.

5. To return the car, click at Return.
6. Fill up the requirement detail after return as clarification of condition of the vehicle.
3.4.3 VEHICLE TICKET/SUMMONS
Ticket might be received during return or moment after vehicle returned. To add the ticket, first click at the list of
approve vehicle booking.
1. Select the respective vehicle (only for Returned) and click at Detail.
2. Scroll down till the bottom and you will find the Ticket segment.
3. Click +ADD to upload the ticket information.
4. Fill up the required information.
A
C
B

3.5 REPORTS
You can view reports of your asset in term of Insurances,
Movements and Kew Pa.
To go to reports, under Asset Management, select
Reports.
4.0 MAINTENANCE MANAGEMENT
This module is for managing maintenance process. You can lodge a complaint, manage them as work request,
issue work order for maintenance & also manage reporting of asset maintenance. Upon clicking maintenance
management icon, you will view this page.
4.1 SETTINGS
4.1.1 ADDING SCHEDULERS
In this part, you may set a scheduled maintenance for work request. For an example: photocopy machine needs a
maintenance. To add new, go to Settings, select schedulers and click Add New.
4. Here, you are required to
fill up all information for that
ticket.
3

Description:
Scheduler
Name Enter name for that scheduler.
Priority You may select the priority either low, medium or high.
Scheduler end date Select the end date for that scheduler.
Days Estimated Select the days estimated.
Hours estimated Select the hours estimated.
No of staffs Enter the number of staffs involve.
Description Enter description that mentioned about that scheduler.
For details: You may select which
asset that you want to add. It also
have reset function there.

4.1.2 WORK REQUEST APPROVER
Here you can set who is the approver for work request.
In this setting:
1. Approval level, i.e. 1 = one person approval, 2 = two person approval, and so on.
2. Select the approver.
3. Click Create to upload.
4.1.3 RATINGS
You can create ratings for any work orders done. This will allow you to create question to be given to the work
requester.
4.2 WORK REQUEST
There are two sources for Work Request, which is public complaint & internal add. For Public Complaint, please
refer back to the URL provided inside Settings.
Description:
1
2
3
C
D
BA

A Click +ADD button, to add new work request.
B This is for searching purpose. You may filter it by any criteria.
C Click Details if you want to see the overall of the information.
D Click Delete if you want to delete the information.
To add new, go to Work Request, click Add New. Upon clicking it, you will view this page.
Description:
Work Requester
Priority Select the priority either low, medium or high.
Location Enter the location for that work request.
Description Enter the description for that work request.
Category Select the category belonging to the work request. Before it, make sure you have added it
before in Selection.
Requester
Name Enter the name of requester.

Email Enter the email of requester.
Contact No Enter the phone number.
Upload Picture
Here, you may upload any relevant picture related to the work request.
4.3 WORK ORDERS
In this part, you may view and add work order.
Description:
A Click +ADD button, to add new work orders.
B This is for searching purpose. You may filter it by any criteria.
C Click Download to download that work order.
D Click Details if you want to see the overall of the information.
E Click Delete if you want to delete the information.
To add new, go to Work Orders, click Add new. Upon clicking it, you will view this page.
A
B
C D
E

4.4 AUDITS
In this part, you may audit assets, facilities and analysis
Description:
A Click +ADD button, to add new audits.
B Click Edit to edit the information.
C Click Delete if you want to delete the information.
You must fill in all required field as follow:
Priority : Select the priority for that work request.
Category : Select the category
Description : Enter any description related with work request.
Assets : Select respective assets for that work request.
Estimated Completion: Choose the date estimated to complete it.
A
B C

Upon clicking add button, you will be directed to this page.
** For assets or facilities, you can audit it here.
4.5 CLAIMS
This submodule will display claims made by thecontractor. To enable claims, you will need to
have a registered contractor in AssetCentral. The contractor can be registered in SETTINGS
submodule -> USERS submodule -> Add Newmenu.
4.6 REPORTS
In this part, you may download several documents which is work request, work orders and audit report.
If you want to download respective report, you just click which report that you want and select the action either
(PDF, Excel, Word).
4.7 DASHBOARD
You can see the overview by clicking Maintenance Management > Dashboard.
List of dashboards are: Total work request, Customer compliance, Work order cost and Rating chart.
You may select is it asset
or facilities
Here, you may state
comment for that
action. For audit
status, you may select
either pass or fail.

5.0 FACILITIES
This page will give you an overview about facilities that you have.
5.1 FACILITIES
To view facilities, Under Facilities, select View List. Upon clicking it, you will be viewing this page as below:
Description:
A Click +ADD button, to add new facilities.
C Click Delete if you want to delete the information.
Description:
Name Enter the name for that facilities. You must fill this up.
A
B
C

Location Select the location for that facilities. (Optional)
Description Enter any description related. (Optional)
Address Enter the address for that facilities. (Optional)
Terms &Condition You may add any terms and condition for booking this facility.
Published Check (tick) here if you want your facility to be accessible for bookings.
** Once you have clicked Save button, you may add pictures to that facility.
5.2 BOOKING
To view a list of facilities, click on View List menu in BOOKINGSsubmodule.
Description:
A Click Add to add new bookings.
B You may approve or reject the bookings. Only admin have this authorization.
C Click Edit to edit the information.
D Click Delete to delete the information.
To add new bookings, under Bookings, click Add New.
A
B
C
D

Description:
Booking name Enter any name for that booking.
Booking contact Enter the contact number.
Payment info Method of payment for thebooking.
From date Select the date starts.
To date Select the end date.
Facility Select the facility option.
Booking status Select the booking status either pending, approved, rejected or cancelled. (Accessible only
for internal admin)
Payment status Choose the payment status either paid or not paid. (Accessible only for internal admin)

6.0 PROPERTIES MANAGEMENT
This module is used to manage your property (example: office buildings and land). In this
module, you can manage tenant’s information as well as expenses incurred by yourproperty.
6.1 PROPERTIES
To add new property, click Add New menu in PROPERTIES submodule. You will be shown the following
screen:
1 Select the correct type of property (Building orLand).
2 Ref No is the reference number, which will be automatically generated by AssetCentral but you can change
that.
3 Parent Information is needed if your property has a parent (example: office space within a building)

6.2 TENANTS
This menu is for you to add/edit/delete tenant information for your property.
Description:
A Click Add to add new tenants.
C Click Delete to delete the information.
Fill up all required field for tenants.
Once you have done, don’t forget to click Save.
A
B
C

6.3 TENANCIES
In this part will show you how to add Tenancies.
Note: You need to have Property and Tenant information before you can enter information about tenancy
Description:
Property Id Select the respective property Id.
Tenant Id Select the respective tenant Id.
Agreement date from Select the date start.
Agreement date to Select the date end.
Rental Date Choose the rental date.
Deposit amount Key in the deposit amount. (Optional)
Conditions Enter any conditions. (Optional)
***Tick Auto Generate Rental Invoice at the bottom of the page to do auto generate rental invoice.

6.4 EXPENSES
In AssetCentral, you can also add expenses for property expenses
To add property expenses, you may click +ADD. And you may see the following page.
Type Select the respective type of property expenses
Property ID Select the respective property ID
Amount Key in an amount.
Description Key in suitable description for property expenses
Once finished, you may click SAVE.
A

6.5 INVOICES ADVICES
In AssetCentral you also can add an invoices advices.
To add invoices advices, click +NEW INVOICES ADVICES. You may fill up the following page.
Properties Select the respective type of property
Tenants Select the respective type of tenant
Service Type Select the respective type of service type
Amount Key in suitable amount
After done, click SAVE.

6.5 REPORT
There are two types of reports that can begenerated:
1. Properties:
 Rental Status of Properties (Last 6Months)
 Rental Status of Properties (Next 6Months)
 Rental Status of Properties (CurrentMonth)
 Available Properties
2. Payments:
 Income of all properties (can be filtered bydate)
 List of delayed payments.
Here, you may download any file for payments and any format that you want.

AssetCentral manual-en_v1r8

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