2. Excel 2010's has introduced a lot of advanced
features to assist the processes of organizing
data. Conditional formatting is one of the
important and most useful features that
Microsoft added which helps visualize data and
add rules easily.
3. • Understand the concept of conditional formatting.
• Identify the different rules of conditional formatting.
• Use and apply different types of rules with
appropriate values.
• Differentiate between the functions of different rules
• Identify categories of conditional formatting presets.
• Use and apply conditional formatting presets.
• Remove conditional formatting rules.
• Manage and modify existing rules from sets of data.
4. What is Conditional Formatting?
With Excel's conditional formatting options you
can apply formatting to cells based on the value
of it. You can highlight and visualize the data
using formatting such as colors, icons, and data
bars.
6. To create a conditional formatting rule:
1. Select the desired cells to format.
2. In the Home tab, click the Conditional
Formatting command. A drop-down menu
will appear.
1 2
7. To create a conditional formatting rule: (Cont.)
3. Select Highlight Cells Rules
4. Select the rule (Greater Than ).
3 4
8. To create a conditional formatting rule: (Cont.)
5. From the dialog box, enter a value in the
space provided.
6. Select the formatting style.
5
6
Note: You can enter a cell reference instead of a number.
9. To create a conditional formatting rule: (Cont.)
You will see that the formatting style you have
selected will be applied to the cells that has a
value Greater than what you have entered.
Before
After
10. To create a conditional formatting rule: (Cont.)
Other Highlight rules can also be applied with
the same steps:
Less than rule: highlights the cells that have
value that is less than the selected value.
Between rule: highlights the cells with value
which occurs between the selected values as
shown in figure(1). figure(1).
11. To create a conditional formatting rule: (Cont.)
Equal to rule: highlights the cells with the exact
value you have entered.
13. Conditional formatting presets :
Presets allow you to apply formatting to the
needed data quickly.
1.Data bars
2.Color scales
3.Icon sets
1 2 3
14. To apply a conditional formatting preset :
1. Select the desired cells to format.
2. In the Home tab, click the Conditional
Formatting command. A drop-down menu
will appear.
21
15. To apply a conditional formatting preset :
3. Select Data bars, then select the desired
preset.
You will see how presets rule
has been applied to your
selected data.
3
17. Removing and Managing rules:
Excel allows you to remove and manage all rules
that have been added to the selected set of
data. To Remove rules:
1. Select the cells that have
conditional formatting.
2. In the Home tab, click the
Conditional Formatting
command.
2
1
18. Removing and Managing rules:
4. Go to Clear Rules and select the clearing rule
you prefer.
19. Removing and Managing rules:
To Manage rules:
1. Select the cells that have
conditional formatting.
2. In the Home tab, click the
Conditional Formatting
command.
3. Select Manage Rules.
2
1
3
20. Removing and Managing rules:
4. Manage and modify the rules that are already
added to the cells or Add new rules. You may
add new rules, Edit existing or Delete rules.
4
21. • In this lesson you have learned what is conditional
formatting and how it helps organizing the data and
visualizing them.
• You have learned to apply rules, modify them and
remove them.
