Time management-Tori Sims

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Time management-Tori Sims

  1. 1. TIME MANAGEMENT REPORT AND ANALYSIS Submitted by Tori Sims October 18, 2013 Contemporary Business Practices BUS 150 - 71873 Professor Nankin
  2. 2. Table on Contents 1. Introduction………………………………………………………………. 1 i. Purpose ……………………………………………………………… 1 2. Time Spent Graphs………………………………………………………. 2 i. Day 1- October 7, 2013……………………………………………… 2 ii. Day 2- October 8, 2013……………………………………………… 3 iii.Overall……………………………………………………………….. 4 3. Strengths vs. Weaknesses………………………………………………… 5 i. Strengths…………………………………………………………….. 5 ii. Weaknesses………………………………………………………….. 6 4. Conclusion……………………………………………………………….. 7
  3. 3. 1. Introduction i. Purpose An exercise to analyze time management skills by keeping track of hourly activities over a two day period, and categorizing them by importance and urgency using the chart provided below. Once they have been put into their particular quadrant, they are analyzed to learn how efficiently, or inefficiently, time is being spent, and personal strengths and weaknesses. Urgent Important Not Important Not Urgent I. Important/Urgent Crises; Pressing problems; Deadline-driven projects. II. Important/Not Urgent Principle Centered Activities; Planning; Prevention; Relationship building; Opportunity Recognition; True Recreational Activities. III. Not Important/Urgent Imminent pressing matters; "Popular" Activities (i.e., activities that you think will make you popular with others); Personal Interruptions; Some calls and mail; Certain meetings and reports. IV. Not Important/Not Urgent Time wasters; So called "Pleasant" activities that are not really pleasant (e.g., drinking to excess) that are actually escapes from responsibilities. Trivia, busy work. Some types of mail/phone calls. 1
  4. 4. 2. Time i. Day Spent Graphs 1 – October 7, 2013 • Most time was spent doing Day 1 things which were 10% important, but not urgent • Equal amounts of time were 10% 20% spent between important, urgent activities 60% and not important, not urgent activities • The remaining time was Important/Urgent Important/Not Urgent Not important/Urgent Not important/Not Urgent spent doing things which were not important, but urgent 2
  5. 5. 2. Time Spent Graphs ii. Day 2 – October 8, 2013 • Half of my time was spent Day 2 doing activities that were important, but not urgent 21% 22% • Similar amounts of time were spent doing important, urgent 7% activities and not 50% important, not urgent activities • A small amount of time was Important/Urgent Important/Not Urgent Not important/Urgent Not important/Not Urgent spent doing not important, but urgent activities 3
  6. 6. 2. Time Spent Graphs iii. Overall • Overall, over half my time Overall was spent doing important, not urgent 17% 17% activities • Equal amounts of time was 12% spent between not 54% important, not urgent and important, urgent activities • The least amount of time was Important/Urgent Important/Not Urgent Not important/Urgent Not important/Not Urgent spent doing not important, urgent activities 4
  7. 7. 3. Strengths vs. Weaknesses i. Strengths • Getting important tasks done at particular times of day. Since I am usually up early in the morning when no one else is, that is when I get important and/or urgent tasks done when I have the least amount of distractions. • Finishing one task at a time. Once I start something, I plan on finishing it and do not want to move on to the next thing until it is done. • Being organized helps me know exactly where everything I need is, and it keeps me from losing track of things. • Making a list of things I need to get done everyday. It not only keeps me from forgetting to do things, but it also helps me to manage my time more wisely. 5
  8. 8. 3. Strengths vs. Weaknesses ii. Weaknesses • Procrastinating has always been a struggle for me. Instead of doing a little bit at a time, I tend to put things off and end up having to do everything all at once at the last minute. • As the graphs indicate, I spend a good amount of time doing things that are unimportant, which keeps me from getting the truly important and urgent tasks done. • Setting long term goals. While I have no problem setting daily goals, I have a very hard time with planning for things that do not require immediate attention. • Managing my time wisely. I underestimate how long things will take me and end up having to do things quickly, which prevents me from being able to finish things 6 at the quality I expect from myself.
  9. 9. 4. Conclusion Most of my day is spent doing simple daily tasks such as eating, doing laundry, and going to the gym, which are all things that are important but not urgent. The rest of my time is spent on important and urgent things, such as school, and unimportant things that I am trying to do less of, such as watching TV and going out when I know I have other things to do. While I always thought I managed my time wisely, after looking at how much time I spend doing unimportant things, I have learned that I have plenty to improve on. Just by simply cutting back on some of the leisurely activities I do I feel that I can become a much more efficient person, which will help me now as a student, and in the future as an employee. 7

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