Whether your office is completely paperless, ‘paperless friendly’, or still heavily reliant upon paper documentation (and consequently large physical archives), enhance your documentation management strategy with PRESTO Digital Enterprise

1. Introductory presentation
with PRESTO Digital Enterprise
Document Management

2. 61trips per week
to the fax
machine, printer
or copier?
Did you know…
The typical office
worker makes

3. 20$
Filing costs
average
per document125$
Every misfiled
document costs
in lost
productivity
12
Every
filing cabinets
require 1 extra
employee
to maintain

4. Whether your office is completely
paperless, ‘paperless friendly’, or
still heavily reliant upon paper
documentation (and consequently
large physical archives), enhance
your documentation management
strategy with
PRESTO Digital Enterprise
ORGANISE
&
$AVE

5. HOW PRESTO HELPS
Standardise
documents &
their
terminology
Accelerate the
retrieval,
modification
and archiving
of documents
Install discipline
via enhanced
governance in
the ongoing
maintenance of
documents

6. 50%
of their time just
looking for it
The average
employee
spends
5-15% of their
time reading
information
and

7. LET PRESTO ASSIST
Paperless office Buried in paper archivesWhere you
are today
Where
PRESTO helps
All of your documentation is moved to
electronic archives and storage allowing
for the creation, retrieval and
modification of each electronically
Most of your documentation is kept in
file cabinets. Administrative information
of each document is kept offline (e.g.
spreadsheets)
▪ Document storage (coming soon)
▪ Read only viewing (coming soon)
▪ Robust audit log
▪ Increased governance capabilities
▪ Increased sense of ownership in the management of documents
▪ Increased sense of urgency in keeping documents complete
with correct information
▪ Alert and e-mail notification for scheduled maintenance
▪ Link documents to business activities, initiatives, and issues
▪ Document version management

8. STANDARDISE THE BUSINESS LANGUAGE
(and get organised)
Standardise the business language at
the company level by creating
document group sets and subgroups
which will then be cascaded to the
team level to classify each document
being managed
Create media format types
to enable robust filtering
based on format type
CALIBRATE
Establish the standard set of
statuses a document can be
assigned to and their notification
alert frequency ensuring
increased sense of urgency in
risky moments

9. 360° VISIBILITY INTO YOUR ENTIRE
LIBRARY OF SUPPORT MEDIA
Dashboards are customisable at the
team level giving team leaders the
view that they want to see when
monitoring documentation statuses
Accelerated risk-management

10. OPTIMISED GOVERNANCEfilter by status
Filter your
dashboard to
identify
documentation
dependencies
and their impact
on your portfolio
of business
improvement
initiatives
(projects)
Filter by media format
Filter by:
- Owner
- Business
criticality
- Open/close
status

11. ‘Records management is
knowing what you have, where
you have it, and how long you
have to keep it’
- Rich Lauwers

12. PRESTO’s helicopter view
into your document archive
allows you to ‘drill down’
with a click to retrieve the
document you seek, its
owner and any process or
activity that is linked to it
ALL YOUR DOCUMENTS, ALL IN ONE PLACE
Super filters for quick
access to all docs
• Group documents into
groups and sub groups
• Document format
• RACI owner
• Impacted company
initiatives
• Business criticality
• Condition/status
• Free text search
12
ASSIGN OWNERSHIP
Use the RACI logic to agree roles and
responsibilities at the task level
MAP DEPENDENCIES
Understand the impacts that each
document has on your taxonomy of
business processes and the overall
portfolio of ongoing business projects

14. About PRESTO
PRESTO's original prototype was first launched as a stand-alone tool
by a group of Italian business professionals in collaboration with a
local university within a multinational financial organisation who had
acquired the complete back-office depository bank servicing arm of
an Italian industry leader. The opportunity to build PRESTO presented
itself during the restructuring phase of the two organisations when the
vast differences between their managerial cultures, operational
know-how, language barriers and their business operating models
indicated a strong need to implement Lean methodologies into the
DNA of the new organisation.
While using PRESTO, the integration team together with Human
Resources, Risk and IT were able to successfully map customer and
client journeys, catalogue, measure and benchmark business
processes, standardise best practices and its terminology, become
more transparent and communicate change more effectively to
their supporting global shared service centres of excellence.
Since its launch, PRESTO has been further developed to include
additional idea cultivation features offered at a corporate-wide level
and has become a true instrument of organic innovation
TOPP Tactical Intelligence, Ltd.
27 Old Gloucester Street, London
WC1N 3AX
+39 351 221 4087
www.toppti.com
info@toppti.com