Powerpoint-presentation-Graduation-2023-Final.pptx

ORIENTATION ON CHECKING OF
PROMOTIONAL FORMS
AND GRADUATION RITES
Prepared by: DR. AMALIA S. LABI-I
RO1-SDOIN-F35-01-01
Effectivity Date: 11Apr2018
“Ragsak ken Rag-omi ti Napudno nga Agserbi”

Deped 11, s. 2018
• PROCEDURES BEFORE CHECKING OF FORMS
• At the Division Level (Composition of the Division Checking Committee
(DCC)
To facilitate the timely, consistent, and quality checking of school forms,
Division Checking Committee which shall be composed of
Chair : Chief of Curriculum Implementation Division
Vice Chairs: Chief of school Governance and Operations Division (SGOD
Division Planning Officer ( SGOD)
Members: Other Division or School Personnel to be identified by the chair.
TITLE OF PRESENTATION

DepEd 11,s. 2018
Roles and Functions of the DCC
The DCC shall focus on the areas of enrollment eligibility and
assessment which include retention/promotion or acceleration to
ensure that the most recent policies are strictly observed.
The SGOD shall validate the enrolment count, number of school leavers
(dropped out) number of learners who transferred in/out were
promoted/retained and other enrolment-related indicators. The
planning officer or the Senior Education Program Specialist for Planning
and Research will conduct the checking of SF 1 and 5

• There will be no checking of forms at the District Level. The PSDS
• Shall provide technical assistance to all schools within his her jurisdiction.
Initial Tasks of the Class Adviser
At the beginning of the school year ,the class adviser shall collect
supporting documents to establish the identity of each learner assigned to
his/her advisory class. Supporting documents or references may include but
are not limited to the PSA birth certificate, baptismal certificate or any
equivalent document. If the learner came from another school ,the class
adviser shall coordinate the transfer of the Learner’s Permanent Academic
Record and validate its authenticity. The Guidelines of the transfer of the
learner’s academic records shall be the basis of the adviser for enrolling or
validating the said learner in the LIS.

• After encoding all learner information in the LIS, the class adviser can
generate SF 1 using his/her system account. This shall become the
official enrollment list of his/her class and shall be used as reference
in any other reporting that requires the list of his/her system
account. This shall become the official enrollment list of his/her class
and shall be used as reference in any other reporting that requires the
list of officially enrolled learners.
• The class adviser shall also download SF2 from the LIS This Learner
Daily attendance Report shall be forwarded to the school head for
assessment and consolidation, and to serve as reference for the
consolidated report on Monthly Learner Movement and Attendance
Report.

• At the end of school year, once the computation of final rating for
each learning area is done, the class adviser shall transfer these
grades from his/her class record into SF 10. The validated SF 10 will
be the basis for updating each learner’s status. ( promoted or
retained).
• SF 5 and SF 6 or the report on promotion and level of proficiency
respectively, for each class can be generated from the LIS using the
school level access accounts.

• The SF 5K shall be used for Kindergarten as validated by the Early
Childhood Care and Development (ECCD). Checklist post test result
and the kindergarten Progress Report. Class advisers in Kindergarten
• Progress Report. Class Advisers in Kindergarten are not required to
prepare SF 10-ES ( formerly Form 137).
• These ( 4)SFs ( SF 1, SF4 -,SF5 and SF6) generated from the LIS shall
be the focus of checking and should be supported by the appropriate
documents.

• For graduating/moving-up levels (Kinder, Grade 6, 10 and 12) the
class adviser shall also prepare awards/certificates and should be
checked in all forms for consistency.
COMPOSITION OF THE SCHOOL CHECKING COMMITTEE
A Checking committee shall also be created at the school level with the
school head as the chair. As SCC Chair, the school head shall determine
the membership of the SCC. There will be 2 Vice Chairs at the SCC. The
ICT Coordinator shall serve as the vice chair for enrolment counts and
Learner Profile. The School Head shall also appoint the most capable
school personnel for Curriculum and Assessment.

• Schools with more than one or more sections in each grade level may
organize sub committees comprised of the class advisers and other
subject teachers.
ROLES AND FUNCTION OF THE SCC
The SCC is expected to conduct a pre-checking activity involving the
thorough review of all learner’s record for all classes in preparation for
the scheduled checking of Forms with the DCC.

• Responsibility of Class Advisers and School Heads.
• Class Advisers References (Documents to be checked)
1. Compile supporting documents particularly on the learner’s
eligibility for admission, such as PSA-birth certificate /other equivalent
document
2. SF 9 (formerly form 137) or ECCD checklist, Kindergarten
Progress Report, and certificate of completion for Kinder
3. PEPT/PVT/A &E Certificate if applicable.

• OUTPUT ( Reports/Forms to be Validated)
Ensure that the following SFs generated from the LIS are correct.
SF 1- School Register
SF 2= Learner Daily Attendance Report
SF 5 – Report on Promotion and Level of Proficiency
including SF5-K, SF5-A SHS and SF5B-SHSfor Grade 12.

SCHOOL HEADS
Prepare Summary Report using the following references provided by
the class advisers:
sf 1-School Register
SF 2- Learner Daily Attendance Report
SF 5- Report on Promotion and Level of Proficiency
Including SF5-K,SF5-SHS and SF5B-SHS for Grade 12,as appropriate)

• OUTPUT FORMS TO BE VALIDATED
• Ensure that the following SFs generated from the LIS are correct
• SF 4- Monthly Learner Movement and Attendance Report
• SF 6 – Summarized Report on Promotion and Level of Proficiency.

• The DCC shall focus on the following:
Check the availability of supporting documents for entry grade
levels (Kinder, Grade 1,Grade 7 and Grade 11)and learners who
transferred in or moved in for other grade levels.
Grade Level Supporting Documents
Kinder Birth Certificate
Grade 1 Kinder Completion Certificate and
ECCD Checklist
Grade 7 Elementary Completion Certificate or
sf 10-ES

Grade 11 JHS Moving Up Certificate or SF 10-JHS
Transferred in or Moved in to SF 10 with attached birth certificate
Other grade levels
For Accelerated/Deped PEPT/PVT rating or ALS A&E
Assessment Passers Equivalency Certificate

• Kinder, Grade 6 Grade 10 – Information in the SF 1 is consistent with what
is written in the birth certificate.
• LRN printed in the Completion Certificate and ECCD Checklist should be
consistent with the LRN in the SF1.
• The existing applicable policies on promotion, retention, awarding of
honors, and acceleration should be strictly observed. Refer to Dep Ed
memo 8 s. 2015 and o37, s. 2022.
• LRN printed in the Completion Certificate, SF5,and SF 10-Es Should be
consistent with the LRN in the SF 1.
• The existing applicable policies on promotion ,retention .awarding of
honors, and acceleration should be strictly observed

• LRN printed in the Moving-Up Certificates,SF 5,and SF 10-JHS should
be consistent with the LRN in the SF 1,
• LRN printed in the Completion Certificate/Diploma, SF5A,SF5B and
SF10SHS should be consistent with the LRN in the SF 1.
Be reminded that the List of Graduates and documents/reports in
relation to the ranking of honors are no longer required.
All descrepancies found during the checking are reconciled and that
the corresponding adjustments are applied in the LIS by the ICT in
schools.

• After the checking of Forms A checking Report or SFCR 1 will be
accomplished.
• Prepare 2 copies, reflecting only the classes that they reviewed. 1
copy for checking and 1 copy for the school.
NOTE : VERY IMPORTANT Please submit the accomplished
SFCR to the in charge group so that the DCC will make a summary to
be submitted to the Schools Division Superintendent (SFCR 2).

• DEPED ORDER 037,s. 2022
RESUMPTION OF IMPLEMENTATION OF THE POLICY ON CHECKING OF
SCHOOL FORMS AS PRESCRIBED IN DEPED ORDER NO. 11,s.2018
GUIDELINES ON THE PREPARATION AND CHECKING OF SCHOOL FORMS
As the Covid – situation in the country continues to get better
resulting to gradual easing of restrictions, The department is resuming
the onsite conduct of the annual checking of school Forms for SY 2022-
2023 with the participation of the Division Checking Committee (DCC)

• The checking committees shall perform the physical reporting to
schools and offices. The checking committees shall perform the
physical checking of school Forms with the presence of the Class
Adviser and examine the document ,the LIS data as appropriate. Since
the checking of promotional Forms is on face-to-face SSC and DSC as
prescribed in DO 11 s. 2018. For Grades K, 6, 10 and 12 the venue of
the checking is the CID office and conference hall. There were 4 Zones
created for the checking. before the checking proper, the Adviser or
School Head will proceed to the conference hall for the checking of
the LIS and other forms.

• GROUPINGS OF THE DIVISION CHECKING COMMITTEE
CENTRAL GROUP NORTH GROUP
Mr. Ursino C. Pascua Mr. Gene Reginaldo
Dr. Leonila A. Agbayani Dr. Epifanio Rico, Jr.
Mrs. Oferosal Acojido Dr. Dennis Ramirez
Mrs. Remilin S. Abrojena Mr. Arthur Llaguno
Mrs. Ruby Pascua Dr. Editha Mabanag
Mrs. Maricel Bagundol Dr. Jenetrix Tumaneng
Mr. Rey Miguel Mr. Freddie Medrano

EAST GROUP SOUTH GROUP
• Mr. Jimmy Duropan Dr. Jerry Tabrilla
• Dr. Martina Agullana Dr. Milagros Sandra Malvar
• Dr. Rajah Adib Reyes Dr. Ryan Dulig
• Dr. Rosalinda Salmasan Mrs. Ritchell Dejolde
• Dr. Amalia S. Labi-i Dr. Zirelle D. Pe Benito
• Mr. Louis Velasco Mrs. Olivia Dalimot

DEPED ORDER NO.0 21,s. 2022
• EXTENDING THE EFFECTIVITY OF DEPED ORDER NO.018,s.2021
• The department of education recognizes the high value of awards and
recognition and their profound effect on learner’s morale, motivation
and self efficacy, specially in this extraordinary and challenging times
in public health emergency. In view of this, the Department extends
the effectivity of Department Order No. 018,s.2021 to school year
2022-2023 but provides recognition of learners in Grades 1 to 5,
Grades 7 to 9 and Grade 11 for Academic Excellence Awards and
Performance Awards for Kindergarten.

Awards to be granted Awards to be suspended
• Academic Excellence Awards Classroom Awards(Conduct
for Grades 1 to 12 awards, Recognition for Perfect
Attendance
Performance Awards for Kindergarten Grade Level Awards
Leadership, Award for
Outstanding Performance in
Specific Disciplines
Award for Work Immersion,

• Award for Research and
Innovation
Award for Club or Organization
Achievement
DO 018,s.2021 are still in effect, provisions inconsistent with the
aforementioned amendment are suspended for the school year.

• Pursuant to Deped Order No. 11,s.2018,the Division Checking of
Promotional Forms ( ALL YEAR LEVELS) is scheduled on the following
dates:
• GRADE LEVEL DATE OF CHECKING VENUE
• Kindergarten and Grade 6 June 29-30, 2023 CID/CR
• Grade 10 July 3-4, 2023 CID/CR
Grade 12 July 5-6, 2023 CID/CR
• Grades 1-5 July 18-19,2023 Central Sch.
• Grades 7-9 July 20-21, 2023 Central Sch.
• Grades 11 July 22-23, 2023 Central Sch.

• LOWER GRADES
• Grades 1-5 July 18-19
• Grades 7-9 July 22-23 & 25
• Grades 11 July
• The different schedule for the different schools and assigned to check
is the same in the grouping.

• During the checking of forms School Heads should check that the following
forms are available and complete.
• FORM NAME OF FORM NO.OF COPIES
• School Form 1 School Register 1
• School Form 2 Daily Attendance of Learners 1
• School Form 5 Report on Promotions 1
• School Form 6 Summarized Report on Promotional Level 2
• School Form 9 Rating Card 1
• School Form 10 Permanent Record or Form 137 w/B certificate 2

ROLES AND FUNCTIONS OF THE SCC
The SCC is expected to conduct a pre-checking activity involving the
thorough review of all learner’s records for all classes in preparation for
the scheduled checking of forms with the DCC.
2. The SSC is also tasked to communicate with the DCC regarding the
schedule for the checking of forms and other necessary arrangements.
It is also the responsibility of the SCC to discuss the results and findings
of the DCC during the checking.

SUPPORTING DOCUMENTS BY GRADE LEVELS
Kinder- Birth Certificate
Grade 1- Kinder Completion with ECCD
Grade 7- Elementary Completion Certificate or SF 10 ES
Grade 11 - JHDS Moving up Certificate or SF 10-JHS
Transferred in or Moved into other Grade Levels --SF 10-JHS
Transferred In or Moved into other grade levels ---SF 10 with attached
Birth Certificates
For ALS assessment Passers -----PEPT or ALS Equivalency Certificate

• LRN Printed in the Moving-Up Certificates, SF 5 and SF 10 should be
consistent with the LRN in the SF 1
• The existing applicable policies on promotion, retention, awarding of
honors, and acceleration should be strictly observed.
• LRN printed in the Completion Certificate/Diploma SF5b and SF 10-
SHS should be consistent with the LRN in the SF 1.
• NOTE: Be reminded that the List of Graduates and
• Documents/reports in relation to the ranking of honors are no longer
required.

• FILL out the School Forms Checking Report (SFCR1)At the end of the
checking of Forms, the committees findings shall be consolidated in
an observation report using the SFCR1. The DCC shall prepare an
SFCR1 in 3 copies reflecting only the classes that they reviewed. The
entries in the templates, particularly the level of correctness or
accuracy, shall be discussed by the committee .
• NOTE: That temporarily Enrolled learners example have pending
transfer of SF 10 ( formerly form 137) should not be included in Tables
1 and 2 of the SFCR1.

POST CHECKING
• School Level
Findings, observations and recommendations from the DCC recorded in
the SFCR 1 may be included in the agenda for the next school-based school-
based Learning Action Cell ( LAC) session.
The school head, with the technical assistance of the school system
administrator shall ensure that all adjustments made
during the checking are reflected in the LIS.
Within 5 working days after the checking conducted by the DCC, the school
shall submit one duly signed original copy of the SF4, SF 5 and SF 6. No
additional report other than what has been stipulated shall be required from
the school for submission to the DCC.

• At the Division Level
• The PSDS shall consolidate the SFCR1 of all schools
• In his/her School District and compute the District Accuracy Level to be
recorded in Table 1 of the Consolidated District School Forms Checking
Report ( SFCR2) Attached as Annex 1b. The SFCR2 must be signed by the
Chair and members of the DCC.
• The sfcr2 FOR ALL Districts shall then be consolidated by the DCC. This
shall be the basis for computation of the Division Accuracy Level to be
recorded in Table 1 of the Consolidated Division School Forms among with
the Findings and Recommendations( Narrative Report) must be submitted
to the office of SDS not later than the second Monday.

• Sa Division Checking Committee(DCC) level,Lahat ba ang klases
sections ng moving up/graduating (Kinder ,Grade 6, 10 and 12 ay
dapat I check ng checkers ?
• Sinasabi ng DepEd Order No. 11 s. 2018 na magkakaroon lamang ng
Drawlots.raffle sa mga sections/classes na i-check-hindi kailangan na
I-check ang lahat ng sections maliban kung ang size ng classes ay
maliit lang (1 section/grade level). Hindi Pananagutang ang checkers
na icheck ang lahat ng sections dahil ang School Head ( hindi ang
checkers) ANG TANGING MAY PANANAGUTAN SA LAHAT NG SCHOOL
FORMS- Dep Ed Order No.4, 2014.

• Sa LIS or School Forms, paano ba dapat ilagay ang Extension Name?
• Sinasabi ng DO 11,2918 na ang “extension name (ginagamit kapag
ang 1st name at last name ng anak ay identical sa kanyang tatay) ay
dapat ilagay na hiwalay na input box para sa extension name ng LIS
Enrolment. Module kahit po saan ito nakalagay (sa tabi ng 1st name or
sa dulo ng last name) sa Certificate of Live Birth Hindi binabago ng LIS
at SF ang pangalan ng learner sa kung ano.

• Academic Excellence Award- is a grade Level Award that is given to
learners from Grades 6 ,10 and 12 who have attained a general
weighted average of at least 90 and a passing final grade in all
learning areas (DO No. 36 s. 2016). The general average grade shall be
reported as a whole number following relevant provisions on Dep Ed
Order No.8,s.2015 policy guidelines on classroom assessment for the
K to 12 Basic Education Program.
This awards will covers the following:
• With Highest Honors ( May Pinakamataas na karangalan)
• With High Honors ( May Mataas na Karangalan)
• With Honors ( May Karangalan) IS THE ONLY AWARD THAT SHALL
BE GIVEN.

• ACADEMIC EXCELLENCE AWARD GENERAL AVERAGE
• 1. With Highest Honors( May Pinakamataas 98-100
na karangalan)
2. With High Honors ( May mataas na karangalan) 95-97
3. With Honors/(May Karangalan) 90-94
In the Conferment of Academic Excellence Awards, the announcement
of the names of awardees in each category shall be done in
alphabetical order to observe fair, impartial and non-hierarchical
manner of presenting an awardee.

SCHOOL CALENDAR
Pursuant to Deped Order No.034 s. 2022 School Calendar and Activities
for School Year 2022-2023
It was formally open August 22 and End on July 7,2023. The act to
lengthen the School Calendar from Two Hundred days to not more than
220 Class days.
August class days December 11 days April - 18
September 22 days January 20 days May - 21
October 21 days February 14 days June - 21
November 20 days March 22 days July - 5

• Medals
With Highest Honors - Gold
With High Honors - Silver
With Honors - Bronze
Medal with Deped seal ( Consistent with the guidelines set in DepEd
Order No. 31 s. 2019. The Deped Service Marks and Visual Identity
Manual)
Diameter Size: 6cm Weight 30 g
Ribbon Width : 1 Inch

• Theme of The School Year 2022-2023 School Year Rites is: This School
Year Rites shall focus on the Theme. “ Gradweyt ng K to 12 Hinubog
ng matatag na Edukasyon ( k TO 12 Graduates: Molded trough a
Resilient Educational Foundation which emphasizes that graduation is
not only s celebratory milestone but also a symbol of resilience,
agency and gift of Filipino learners by a solid education system that is
responsible to the changing needs of time.
Furthermore, it highlights that every learner’s achievement mirrors
on education that succeeds amid the difficulties.

DEPED REITERATES THE FOLLOWING POLICIES
1. Graduation and Moving-up Ceremonies should be simple yet
meaningful. These should be conducted without excessive spending
extravagant attire, or ordinary venue.
2. Non-Academic projects articulated in DO No. 66,s. 2017 .such as
attendance to field trips, film showing, JS Promenade and other
school events should not be imposed as requirements for
graduation or completion.
3. The format of the completion and diploma must be in accordance
with Enclosure 1 pages 44 to 46 of DO No. 31 s. 2019. entitled The
Department of Education Service Marks and Visual Identity Manual

• For public elementary and Secondary Schools
The use of the cited completion certificates and diploma templates
are required,
Moving-up or graduating rites shall be conducted in an appropriate
solemn ceremony befitting the Graduating students in their family and
shall not be used as political forum in strict compliance with DO No. 48,
s. 2018.
No Deped personnel shall be allowed to collect any kind of contribution
or graduation/ moving up fee. Activity shall be charge in MOOE.

On certificates
• Sample of the certificates of Grade 6,10 and 12 to the Link
https//: bit,lysdoingraduationcertificate2022
Updated May 17,2022- google drive.

PARTS OF THE GRADUATION PROGRAM
• Program Flow for Graduation Ceremonies ( Grade 6 and 12 )
I. Processional
II. Philippine National Anthem
III. Prayer/ Doxology
III. Region I March
IV. Province March
V. Municipal Hymn
VI. SDOIN Hymn
VI. Welcome Address– With High Honors
VII. Message of the Secretary

VIII. Presentation of the Candidates for Graduation
IX. Petition for the Confirmation of the Candidates for Graduation and Message ---SDS
X. Distribution of Certificates/ Diploma
XI. Presentation and Awarding of Medals to Honor Graduates
XII. Introduction of the Guest Speaker
XIII. Speech of the Guest Speaker
XIV Words of Gratitude - With Highest Honor
XV. Pledge of Loyalty - with honors
XVI. Graduation Song
XVII. Closing Remarks from the Graduates
XVIII. Recessional

Powerpoint-presentation-Graduation-2023-Final.pptx

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Powerpoint-presentation-Graduation-2023-Final.pptx