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PowerPoint Slide Makeover #75: Transforming Data Dump Slides

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It is too easy to jump dump a ton of data on a slide and hope the audience figures out what it means. This makeover shows what can be done with a huge table of data to make it meaningful to the audience.

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PowerPoint Slide Makeover #75: Transforming Data Dump Slides

1. 1. Slide Makeover Video Podcast #75:Transforming data dump slides Based on the ideas in“Present It So They Get It” by Dave Paradi www.PresentItSoTheyGetIt.com
2. 2. The slide for this makeover comesfrom a government agency.It is typical of a data dump slide.Here it is.
3. 3. Notice how 1994 is missing
4. 4. The red numbers seem to be important, but not sure why
5. 5. The title doesn’ttell us the point of this slide
6. 6. With so much data, we have no idea how to determine what the message is. So weusually give up trying to figure it out.
7. 7. What can we do with this slide?When presenting a timesequenced set ofmeasurements, it is usually best touse a graphLike this.
8. 8. The headlinesummarizes the point so the audience understands our message before weshow them the graph
9. 9. We start by explainingthat the number of SSOs is related to rainfall, so we want to show the relationship.
10. 10. First we show that the amount of rainfall hasn’treally changed that much over the years. It stays pretty consistent.
11. 11. If the relationship between SSOs andrainfall is constant, then the number of SSOsshouldn’t change much over the years.
12. 12. Dramatic increase in SSOs in recent years 160 When we add the line 140 showing the numberRainfall in inches (columns) 120 Number of SSOs (line) 120 of SSOs, we can see it has taken a 100 dramatic spike up in 80 80 recent years 60 40 40 20 0 0 1991 1977 1979 1981 1983 1985 1987 1989 1993 1996 1998 2000 2002 2004 2006 2008 2010
13. 13. Now that we have shown what theproblem is, we can move on toexplain why it is happening andwhat we should do about it in therest of the presentation.
14. 14. What lessons can we learn abouttransforming data dump slides?
15. 15. Lesson #1:It is your responsibility as apresenter to analyze the data andfigure out the point. Don’t makethe audience do the work(because they won’t).
16. 16. Lesson #2:Show trends in graphs, not tablesof numbers. Graphs make thepoint much clearer.
17. 17. Lesson #3:When using dual-axis graphs, addexplanatory text on the axis labelsinstead of using a legend on theside.
18. 18. Lesson #4:When showing more than oneseries of data, build them one at atime on the slide so you canexplain each series to theaudience.
19. 19. Quick recap: Before After Lessons: 1. Analyze the data to determine the point 2. Show trends in graphs, not tables 3. Add explanatory text in axis labels instead of legends 4. Build data series one by one in a graph More makeovers available at www.SlideMakeoverVideos.com
20. 20. If you would like me to helpyour team create moreeffective presentations, getin touch: P: 905-510-4911 E: Dave@ThinkOutsideTheSlide.com W: www.ThinkOutsideTheSlide.com