Building the Perfect Microsoft 365 Tenant - Scottish Summit 2020
•Download as PPTX, PDF•
2 likes•155 views
This document provides a summary of a session on building the perfect Microsoft 365 tenant. It includes: - An agenda for the session covering deployment advisors, Office 365 groups, SharePoint, security and compliance, adoption, and keeping updated. - Information on defining services like communication, collaboration, and business applications to use across Microsoft 365 and how to deploy them. - Guidance on using deployment advisors to guide setting up Office 365 services, understanding Office 365 groups and how they integrate various workloads, and considerations for creating SharePoint sites and migrating to Microsoft Teams. - Recommendations for security and compliance policies, using the security and compliance centers, and handling feature requests and building adoption.
Recommended
Recommended
More Related Content
What's hot
What's hot (20)
Similar to Building the Perfect Microsoft 365 Tenant - Scottish Summit 2020
Similar to Building the Perfect Microsoft 365 Tenant - Scottish Summit 2020 (20)
More from Chirag Patel
More from Chirag Patel (13)
Recently uploaded
Recently uploaded (20)
Building the Perfect Microsoft 365 Tenant - Scottish Summit 2020
- 1. #SS2020 Building the Perfect Microsoft 365 Tenant 29 February 2020 Chirag Patel – Conference Room 6 – 11:00-11:45 #SS2020
- 3. #SS2020 From London, UK with 20+ years in IT Delivery Lead, Solution Architect, Trainer Office 365, SharePoint, Microsoft Teams, Power Platform Deployment & Consultancy Services, Upgrades & Migration, Solution Development and Service Adoption Trusted Associate for Microsoft Gold Partners Technology Consultant Chirag Patel 30+ Conference Sessions 20+ Recommendations 10+ Charity Rides CLD267x: Enabling Teamwork with Microsoft Teams CLD277x: Microsoft Service Adoption Specialist @techChirag
- 4. #SS2020 Speaker Chirag Patel @techChirag UK 2011-2014 #spsuk EMEA 2011 #spsemea India 2012 #spsindia Belgium 2016, 2017 #spsbe Cambridge 2017 #spscambs Paris 2015 #spsparis Madrid 2016 #spsmad Barcelona 2017 #spsbcn London 2015-2017, 2019 #spslondon Leicester 2019 #spsleicester slideshare.net/techChirag
- 5. #SS2020 Session Overview Deployment Advisors Office 365 Groups SharePoint Online & Teams Security & Compliance Adoption & Support Keeping up to date
- 6. #SS2020 Microsoft 365 Desktop Apps Word, Excel, PowerPoint, and more Online Services Exchange, OneDrive, Skype, SharePoint, Microsoft Teams Business Apps Microsoft Bookings, Outlook Customer manager Everything in Windows 10 Pro Plus… Windows Defender Security Controls Windows Autopilot Automatic Office apps deployment App protection for mobile apps Device Management for Windows 10 PCs Selective wipe of company data
- 7. #SS2020 Defining Services Internal Communication SharePoint Communication Sites Publishing Sites Yammer Groups Internal Collaboration SharePoint Team Sites Microsoft Teams OneDrive Planner External Collaboration Microsoft Teams SharePoint Sites Azure B2B OneDrive Chat / Enterprise Conversations Yammer Outlook Conversations Microsoft Teams Project Management SharePoint Lists Planner Project Online Business Applications Forms Power Apps Power Automate Power BI Connectors
- 8. #SS2020 Deploying Microsoft 365 https://docs.microsoft.com/en-us/microsoft-365/enterprise/deploy-microsoft-365-enterprise?view=o365-worldwide Phase Rollout action Identity Add user accounts to the groups for identity-based conditional access policies. Windows 10 Enterprise Add accounts to the groups to automatically deploy Windows 10 Enterprise in place for users with Windows 7 or Windows 8.1. Office 365 ProPlus Add user accounts to the groups to automatically deploy Office 365 ProPlus for users with Office 2010, Office 2013, or Office 2016. Mobile device management Add accounts to the groups for device enrollment and device- based conditional access policies. Information protection Add user accounts to the groups for sensitivity labels.
- 9. #SS2020 Deployment Advisors for Office 365 Services • Self-guided support for setting up Office 365 • Series of wizards to deploy features and options • Step-by-step setup plan based on your needs • Get full set of instructions, videos, reference articles, and scripts • Make changes using the wizard • Use during planning or after you’ve already set up the services https://portal.office.com/adminportal/home#/SetupGuidance
- 10. #SS2020 Setup • Recommendations of tasks based on signals • Green icon indicates task completed • Task details gives at a glance info and quick activation to complete task.
- 11. #SS2020 Understanding Office 365 Group Office365Group • SharePoint Team Site • Shared Inbox • Shared Calendar • Shared OneNote Notebook • Planner Collection of resources for members to share. Resources such as a shared Outlook inbox, shared calendar or a document library for collaborating on files. For email conversations between your members. For scheduling events related to the group Central repository for information, links and content relating to your group For gathering ideas, minutes, research, and information For assigning and managing project tasks among your group members
- 12. #SS2020 Tools to manage Office 365 Groups Naming Policy Naming convention set on display name and alias during create/edit imposing custom blocked word check Expiration Policy Admins set a duration to expire groups and group owners need to attest the continuing need for their group. Soft Delete and Restore Admins and IWs can soft delete groups, and the groups and it contents across workloads will be stored for 30days. Groups reporting Admins can view the total groups vs. active groups and the activity across group workloads. Security group for Group Creation Set up a security group which is allowed to create groups
- 13. #SS2020 Creating SharePoint Sites *SharePoint site collections – can be group-ified and are visible in Outlook by default Office 365 Group created via Outlook is not visible in Teams Default visibility for new group via SharePoint, Planner or Stream Can be Team-ified Office 365 Group created via Teams is not visible in Outlook Can be exposed in Outlook using PowerShell Office 365 Group created via Yammer is not visible in Outlook Cannot be Team-ified as it is Yamm-ified ;-) Create View SharePoint Stream Planner SharePoint Stream Planner SharePoint Stream Planner
- 14. #SS2020 What’s in a name? • I want a team • I want a group • I want a site • I want a team site • I want a collaboration space • I want a chat space • I want a Microsoft Teams team • I want …? • We will provide you with a Team Workspace containing • Team posts • Team files • Team notebook • Team planner • Team calendar • Team mailbox • Team website (news & pages, lists)
- 15. #SS2020 What’s in a name? Suggestions • For an “All IT” Team • GRP – IT – All IT (Prefix – Dept – Name) • Team – All IT – Corp (Prefix – Name – location) • All It – Corp (Name – location) • For an “Onboarding” Team in HR • GRP - HR – Onboarding (Prefix – Dept – Name) • Team – Onboarding – West (Prefix – Name – Location) • Onboarding – West (Name – Location) Opt for • Dept-Global • Team-Dept-Global • Project-Location • Adhoc Team-Location • Easy to find and sort • Consistent and easy to manage • Using Office 365 Group policies
- 16. #SS2020 Service Design: SharePoint service workloads Intelligent Intranet Team collaboration Content services (Enterprise Content Management) Business applications and Developer platform Knowledge networks (Project Cortex)
- 17. #SS2020 SharePoint Migration Considerations • Security Mapping • Users, groups and permission levels • Site Structures • Web Parts, Content types, Site Columns, Libraries, lists, folders and items • Metadata • Organisation metadata, Created By, Modified By, Created, Modified • Complete Site by Site basis • Pick and choose sites (or subsites) to destination site collections • Entire Site Collections • Promote site to site collections • Site Configurations • Workflows, Views, Alerts, Navigation
- 19. #SS2020 Skype For Business to Microsoft Teams Upgrade • Teams = Collaboration + (SfB Chat + Calls + Meetings) • Champions tests and feedback, per user basis • All users – Teams mode enabled https://docs.microsoft.com/en-us/microsoftteams/upgrade-framework
- 20. #SS2020 Microsoft 365 health check • No design or configuration documents • Health check and remediation for Microsoft 365
- 21. #SS2020 Security and Compliance Needs IT Business EmployeeSecurity Officer Legal IT Admin • Prevent data leaks and breaches • Protect high value information • Accomplish business goals as simply as possible – if it is too hard find an easier way… • Limit business disruption • Get out of my way • Make it ease for me to get my work done fast • Share easily but protect my secret stuff • Manage the increasing volume of data • Keep up with changing services & threats • Make all other roles happy • Comply with retention • Support eDiscovery
- 22. #SS2020 Microsoft 365 Security, Compliance Centres • What’s your scores? • One-stop Information Governance • Its not a tool for just IT!
- 23. #SS2020 Security and Compliance Policies ID Suggested Policy 1 Enable multi-factor authentication (MFA) for all staff 2 Enable MFA for Admins with assigned administrative rights 3 Enable just-in-time access to complete admin tasks 4 Enforce mobile app protection for phones and tablets 5 Block devices that don’t support modern authentication 6 Require compliant PCs and mobile devices 7 Assign Classification in O365 Groups, Microsoft Teams, SharePoint sites 8 Classify content with sensitivity labels to enable protection 9 Classify information with retention labels 10 Provision data loss prevention (DLP) policies 11 Microsoft cannot access our content to perform service operation without approval https://docs.microsoft.com/en-us/microsoft-365/security/microsoft-365-security-for-bdm
- 25. #SS2020 Integrated Apps • Office add-ins • Outlook add-ins
- 26. #SS2020 Building M365 Adoption Centre • Help and support SharePoint site linking to Microsoft training and support pages and videos • Built on Microsoft 365 Learning Pathways (SharePoint) solution • On-demand, custom training from Microsoft • Customisable Learning Experience • Build a custom playlist • Keeping up to date with new features • Market your knowledge events sessions and calendar invites https://docs.microsoft.com/en-us/office365/customlearning/
- 27. #SS2020 Handling M365 Feature Requests Business requirement Initial review Suitable for Microsoft 365 • Business case • Budget approval • Third-party solution available Architecture review Review options Decision
- 28. #SS2020 Learning path for M365 Enterprise Administrator Expert Key Optional Path Required Path Skills and knowledge verified CertificationExamOne certification required Start here Microsoft 365 Certified: Modern Desktop Administrator Associate OR Microsoft 365 Certified: Teamwork Administrator Associate OR Microsoft 365 Certified: Messaging Administrator Associate OR Microsoft 365 Certified: Security Administrator Associate OR MCSE Productivity Solutions Expert Online courses and instructor-led training available to support learning Microsoft 365 services User identity and roles Access and authentication Office 365 workloads and applications MS-100: Microsoft 365 Identity and Services Modern device services Microsoft 365 security and threat management Microsoft 365 governance and compliance MS-101: Microsoft 365 Mobility and Security Microsoft 365 Certified: Enterprise Administrator Expert *Must pass MS-100 + MS-101 to achieve certification Microsoft 365 Certified: Teams Administrator Associate OR
- 29. #SS2020 Admin Centre Dashboard Sections Microsoft 365 ESSENTIAL • User management • Billing • Domains • Service Health • Azure Active Directory • Office 365 Software • Data loss prevention report • Office 365 Active Users Report • Message Centre • Training and Guides Security PREVENT • Microsoft Security Score • Identity Protection • Device Compliance • Cloud App Security - OAuth apps • Devices with active malware • DLP policy matches DETECT • Cloud App Security - Anomaly detection • Device protection • Device threat analytics Compliance ASSESS • Microsoft Compliance Score • Cloud app appliance • Users with most shared files PROTECT • Retention label usage • Third-party apps in use • DLP policy matches • Third-party DLP policy matches • Shared Files • Shadow IT apps SharePoint Files by activity type Total and active sites Message centre Services health Teams Microsoft Teams Upgrade User Search Organisation Information Help Articles Admin Training Exchange Recipients Permissions Compliance Management Organisation Protection Advance Threats Mail Flow Mobile Public Folders Unified Messaging Hybrid
- 30. #SS2020 Early release options for Microsoft 365 • For significant updates, follow the Microsoft 365 Roadmap • As an update gets closer to rolling out, it is communicated through your Microsoft 365 Message centre. • A good practice is to: • Leave the majority of users in Standard release • IT Pros and power users in Targeted release to evaluate new features and prepare teams to support business users and executives.
- 31. #SS2020 Coming Soon – Office What’s New management
- 32. #SS2020 Explore further resources About the new Microsoft 365 admin center Office 365 Admin help center Things to consider…Microsoft 365 Admin roles What's new in Microsoft 365 admin center Microsoft 365 help center for admins and IT pros
Editor's Notes
- Microsoft 365 has come a long way with tons of productivity apps and tools and enticing features to help businesses stay ahead of their competitors with two-speed IT providers. There is a lot of information and guidance out there but it can be difficult to follow the right direction and approach to implementing Office 365 for your organisation. This session will walk through the process of getting you started giving you an overview of all the capabilities, components and common scenarios that require consideration for successfully building your Microsoft 365 tenant.
- https://techchirag.com https://twitter.com/techchirag https://www.linkedin.com/in/techchirag https://www.slideshare.net/techchirag
- https://techchirag.com https://twitter.com/techchirag https://www.linkedin.com/in/techchirag https://www.slideshare.net/techchirag
- Allows us to store and track information in a structured way Think of your activities and tasks – emails, tasks, files inputs, reviews, etc. SharePoint integrates with other Office 365 services, such as Teams, Mail, Office programs, Delve, etc. Advantages Shared content – reduce duplication and emails, version controls, search and discovery Types: On-premises (2013, 2016, 2019) and SharePoint Online