2. Proudly offered for your consideration by:
Kunal Shah Sales Director, Meditab Software, Inc.
DanielleTaimuty CEO, Medical Billing Solution Services, Inc.
Dr. Rakesh Malik practicing Cardiologist and software user
Dana Deardorff Account Executive, MediPro, Inc.
2
3. TABLE OF CONTENTS
SuiteMed Statement 4
About SuiteMed 5
SuiteMed Offers 8
Presentation 12
Patient Kiosk Login Screen 13
Patient Portal 14
Accessibility from Scheduler 15
Multi-Provider Appointment View from Scheduler 16
Setting Up User-Specific Parameters 17
User/Group Security Settings 18
Patient Check-In Screen 19
Patient Master Screen 20
Eligibility Checking 21
‘Fix Error’ in Claims Scrubbing 22
Setting Up Claims Scrubbing Parameters 23
Manual Entry of Charges 24
Using Macros to Simplify the Billing Process 25
View Claims, Batches and Transmissions Opportunities 26
Claims History 27
View Responses from ENS Clearinghouse 28
Insurance Payment Posting 29
ERA Batch Posting 30
3
Patient Ledger 31
Marketing Analysis Query 33
Report Parameters/ Data Mining Filters 34
‘My Tasks’ 35
Forwarding Reminders 36
‘Fax Received’ Area 37
View Sent Faxes 38
Setting Up Fee Schedules 39
Audit Log 40
Physicians Charting Tools 41
Note Customization 42
Lab Order Tracking 44
Midmark ECG Integration 45
Working with ECG Reports 46
Compare ECG Reports 47
Mass Scanning Area 48
Letter Template Selection Screen 49
Medication Ordering and Management 50
Patient Alerts 51
Health Maintenance 52
Sample Cardiology Note 53
Cardiology Template Inventory 55
4. SUITEMED STATEMENT
SuiteMed, LLC is a California-based medical software company that exists as part
of a larger group of very successful private companies that specialize in the creation
of unique software designed to solve problems that are common to the delivery of
many varieties of healthcare services. SuiteMed provides an innovative suite of
intelligent, integrated, and intuitive software solutions that combine both Practice
Management and Electronic Health Records and are focused on supporting the
primary process of healthcare delivery. SuiteMed's revolutionary software solutions
connect physicians, patients, pharmacies, insurance companies, and long term care
facilities nationwide. Providers are empowered with innovative tools that enhance
the efficiency and profitability of their practice and the quality of care they deliver to
their patients. The SuiteMed business model is based upon delivering software that
approaches problems common to these healthcare segments in a unique and cost-
effective manner. We pride ourselves on delivering superior software,
implementation, training and support services at an affordable price. Our goal is to
expand upon our current successes to become a major presence in the integrated
PMS/EHR marketplace while restoring the physician's ability to practice medicine as
they desire through the use of superior software design.
4
5. ABOUT SUITEMED
ABOUTTHE MANUFACTURER ABOUT SUITEMED SOFTWARE
Founded in 1998 by practicing pharmacists and
physicians, Meditab Software, Inc. provides an
innovative suite of intelligent, integrated and intuitive
Software Solutions supporting the primary process of
healthcare delivery. Based in northern California,
Meditab’s revolutionary software solutions connect
physicians, patients, labs, pharmacies and long-term
care facilities nationwide.
Providers are empowered with key knowledge that
enhance the way they conduct business and service
their clients. Meditab’s Software Solutions include:
• Intelligent Medical Software (IMS)
• Intelligent Facility Software (IFS)
• Intelligent Dental Software (IDS)
• Intelligent Pharmacy Software (IPS)
• Intelligent Radiology Management Software
(IRMS).
With any one of Meditab's integrated solutions, saving
time and money becomes second nature and service
continues to be the number one priority.
The Meditab Intelligent Medical Software (IMS)
company sought another business model in 2008
for mass distribution channels and opened its
product line to Value Added Resellers. During this
process, a new name evolved: SuiteMed.
This dynamic solution has over 15 medical
specialties including Cardiology. As medical
practices across the nation realize that progressive
software technology doesn’t have to be costly,
SuiteMed is gaining market share and
notoriety. During this time of government incentives
, SuiteMed has stated their intent to make sure the
software meets or exceeds new government
standards and initiatives.
5
6. SUITEMED PROVIDES CLIENTSWITH EXPERT KNOWLEDGE IN
THE FOLLOWING AREAS:
Integrated Electronic Health Record
ExceptionalWeb-based Communications Portal
Comprehensive Practice Management
Flexible Healthcare Documentation
SecureAccess
InformationAssembly
Information Utilization
Regulatory Compliance
6
7. SUITEMED PRODUCTS ARE DESIGNEDTO DELIVER
OPERATIONAL EFFICIENCIES:
Improving reimbursement
Enabling information availability
Assuring information accuracy
Expediting clinical decision making
Improving patient care
Fostering communications
Leveraging current technologies
Compensating for Business and IT staff shortages
Maintain Regulatory compliance
Ensuring patient safety and reducing medical errors
7
8. SUITEMED OFFERS:
Functionally-rich modules that provide a clear, powerful, and
sensible path to a fully automated, electronic health record
environment
Solutions based on out-of the-box standard, open technology
that allow you to capitalize on your investments in hardware,
software, and staff knowledge
Scalable, system-wide capabilities
Expert work-flow and integration
Focused, professional customer support and implementation
services
In-depth knowledge of healthcare processes, system
installations, and training with the most comprehensive range
of solutions, support, and services available.
8
9. SUITEMED:
THE CHOICE FORYOUR ORGANIZATION
Built for Production
SuiteMed solutions boost the
effectiveness and productivity of your
organization. Each solution is designed
by healthcare professionals to meet real-
world priorities and solve real-world
problems. Seamless integration ensures
that data is entered only once at the
primary source and used to throughout
your entire organization. The knowledge
and flexibility built into each SuiteMed
application allows facilities to maximize
their productivity in the shortest amount
of time.
StandardTechnology
SuiteMed is committed to delivering the
best value to customers through powerful
systems that use today's standard and
most reliable technology. SuiteMed
provides CCHIT, certified, HIPAA-enabled,
Microsoft® Windows® -based systems. In
addition, SuiteMed employs Sybase and
other databases to ensure the highest
degree of flexibility and access.
9
10. Implementation and Support
Services
At SuiteMed, client satisfaction is our number one
priority.To ensure complete, customer-focused
service, SuiteMed provides thorough and flexible
implementation, training, and customer support
services. Implementation and training is provided
by experienced and knowledgeable SuiteMed
partners/staff.
SuiteMed provides comprehensive customer
support.You and your staff will always be able to
contact SuiteMed through 24 hour, six day a week,
direct online and/or telephone support. All clients
enrolled in SuiteMed's support programs receive
software upgrades and enhancements at no
additional cost.
Additionally, SuiteMed offers top-of-the-line
implementation and technical services,
including: new system development,
implementation across multiple facilities, pre-
integration testing, data conversions, data pre-
population, and interface development.
Our staff is available to help clients achieve their
goals, work more effectively and efficiently, and
maximize their investment in SuiteMed
solutions.
10
11. Conclusion
In this turbulent environment,
healthcare organizations need a
sound business partner with solutions
to streamline financial operations
while improving patient care.
SuiteMed will be there, providing
superior solutions and effective
support to the success of your entire
organization.
11
13. The SuiteMed software
provides several meth-
ods for patient data
input. From electronic
forms, patient kiosks or
an internet based pa-
tient portal, the Suite-
Med system offers
medical offices with the
technology to maximize
front office flow.
SuiteMed patient kiosk log-in screen
13
15. SuiteMed provides user-
friendly scheduling which
can utilize the patient
portal for appointment
request communication,
as well as a secretary-
based or call center
approach.
Creating an appointment
within SuiteMed is as easy
as double-clicking on the
preferred time slot,
selecting the patient and
applying a reason for the
visit, if desired. A
patient’s entire chart from
billing to clinical can be
accessed by simply right-
mouse clicking. The
SuiteMed schedule was
developed around a
multi-provider, multi-
office capacity.
Access the patient chart from the scheduling area
15
17. The SuiteMed software
provides system or user
defined settings to help
streamline tasks within the
program. Security levels
may be set by group, user
and/or patient chart.
Setting up user-specific parameters
17
19. SuiteMed has several
cross-checking features to
assist in maintaining
accurate patient demo-
graphic information. This
system has an address-
verification tool as well as a
visual cue to confirm
patient information upon
check-in. SuiteMed also
incorporates user-defined
mandatory fields, which
require specific patient
information to be entered
before initiating the
creation of a virtual chart.
Patient check-in screen
19
20. Patient Master screen,
where patient demo-
graphics are entered.
Mandatory fields include:
chart number, provider
name, patient’s first/last
name, date of birth,
gender, street address and
zip code.
Patient Master Screen
20
21. SuiteMed provides users
with the capability to
request and process elig-
ibility from the schedule or
the patient check-in
screen. The system utilizes
an integrated eligibility
process with ENS, an
Ingenix company, for
individual queries or a
batch format.
Eligibility-checking from the scheduler
21
22. SuiteMed offers internal
claims scrubbing based
upon required Carrier or
Plan fields, which are
established by the user.
You may create rules
based upon multiple
criteria for insurance and
set warnings or required
rules so that errors may be
fixed directly from the
claims scrubbing screen.
Claims scrubber ‘Fix Error’ prompt
22
24. Zero navigation for manual entry of charges
SuiteMed offers your
group the ability to use a
customized electronic fee
ticket as well as an
Evaluation & Management
tool for suggesting office
visit codes. We also have
billing macros, which can
be utilized to save time and
redundant line-item entry.
Optical Character Recog-
nition scanning is in
development and will be
available in future versions
at no additional charge.
24
25. Using macros to
simplify the
billing process
with orders/
procedures,
which have
multiple codes
25
26. SuiteMed offers batch
scrubbing for all insurance
payors - both paper and
electronic - on the same
screen. You can fix errors
from one screen as
SuiteMed’s smart logic
takes the user directly to
places where information
may be missing. As stated
before, SuiteMed allows the
practice to set up
customized rules/guidelines
for warnings or required
claim elements. Users also
have the capability to
print/send batch claims, put
claims on hold, edit claims,
and print or send
HCFA/UB92/UBO4 forms
from one screen!
Easy to view claims, batches, and transmission opportunities
26
27. Claims History
SuiteMed provides a complete
claims status history as well as
the ability to view claim
responses - from viewing Level
1 & 2 reports for submissions
and batch status summaries.
27
29. Your billing department can
work efficiently from the
Insurance payment posting
screen. Whether manual or
auto posting, SuiteMed
offers EOB scanning with
page number reference per
line item. For maximum
results, utilize the auto
posting of payments directly
within the system. SuiteMed
can post payments from the
patient ledger, provide
reason codes for adjustments
and offers the capability to
populate any and all
information from the same
screen for patients.
Insurance Payment Posting
29
31. 31
Set up the patient ledger
with color-coded lines
for quick deciphering of
information. Right-
mouse click to access all
of the billing com-
ponents to ensure ac-
curate processes.
Patient Ledger
32. 32
The SuiteMed software has a direct integration with ENS,
an Ingenix company. This system is able to work with other
clearinghouses as long as they are ANSI compliant. If auto-
posting is of interest, ENS has provided SuiteMed users with
powerful tools to make this a part of daily operations.
33. Marketing AnalysisQuery
With over 400 reports
available for access, you
can easily check the
profitability of your
group, providers, user
task management and
much more! SuiteMed
has thought of just about
everything from market
analysis reporting,
Export/Import capabil-
ities of data, preview
summaries before report
is run, and filters.
33
35. 35
‘MyTasks’
Every SuiteMed user will
have their own ‘My Tasks’
area within the software.
From reminders, notes,
follow-up requests, elec-
tronic faxes and labs to
review, SuiteMed empowers
your organization to get
away from paper and
automate daily correspon-
dence with ease. There is
also functionality to link
tasks to certain criteria for an
individual or group to receive
auto reminders.
37. 37
Fax received area where you can annotate documents as well
as forward them to an additional user for review.
SuiteMed offers external
communications through a
fully customizable Patient
Portal as well as the sending
and receiving of electronic
fax documents right from
the software!
38. 38
At-a-glance view
of all the faxes
that have been
sent out. Right-
mouse-click
functionality on
the line item to
help with
additional routing
of the document.
39. 39
SuiteMed has the ability to
import Fee Schedules while
providing a user or history
developed format.
In the set up center, you can have multiple fee schedules as
well as make any necessary changes to set fees.
40. 40
Audit Log
With regards to in-depth
user level security and audit
tracking, SuiteMed offers a
complete and thorough
tracking component. Sec-
urity can be based per
office, patient, groups, user,
and screen level. The de-
tailed audit tracking shows a
history of previous values as
well. To assist with nar-
rowing down the viewable
information, SuiteMed has a
filter option to make mining
the searchable data a
breeze!
41. 41
SuiteMed is well-suited
for a group of physicians
who require various
methods to chart their
patient en-counters. We
offer Card-iology-specific
templates through a
point-click medium,
voice recognition with
Dragon Naturally Speak-
ing, hand writing recog-
nition from a Tablet PC,
copy from a previous
visit, transcription and
free text boxes.
The physicians charting tools are in one screen to assist with
efficient documentation efforts.
42. 42
Customization screen for the exam portion of a note
With the purchase of
SuiteMed, all Cardiology
specialty templates will be
provided. However, if your
group would like to fine
tune or make changes to an
existing template, SuiteMed
provides full customization
abilities for the end user.
We can also assist with
building additional temp-
lates if needed.
43. 43
SuiteMed is currently building an
application for claim capture for PDA’s.
The system can also be interfaced with
hospital systems by building a bridge or
tunnel for capturing patient demo-
graphics, a face sheet and super bill.
44. 44
SuiteMed offers bi-direc-
tional Lab interfaces with
Labcorp and Quest. We can
build additional interfaces
with Laboratories if they
have HL7 capabilities.
SuiteMed integrates with
Midmark and Welch Allyn
diagnostic devices, elec-
tronically sending/receiving
faxes as well as the Patient
Portal to communication
with patients for appoin-
tment requests, medication
refills , access to care plans,
online patient registration,
viewable parts of their
chart.
Diagnostic and lab order tracking area
48. 48
This dynamic system offers
scanning, document man-
agement, electronic faxing,
and has the ability to attach
files directly to the software
as well as the patient chart.
SuiteMed’s mass scanning area
49. 49
Document publication fea-
tures are available in
SuiteMed with a built-in
Word application, extensive
letter writing component,
and we also have the ability
to synchronize with Outlook
for mailers.
Letter template selection screen
50. 50
Directly through Suite-
Med, you can send
requisitions to the lab-
oratories as well as receive
the results back elec-
tronically in the system,
then associate them with
a patient chart. We also
offer the ability to print
prescriptions, fax or utilize
ePrescribing.
Medication ordering and management screen
51. 51
SuiteMed provides your practice
with numerous communication
tracking elements:
• MyTask area
• Sending/receiving fax manage-
ment
• Laboratory/Diagnostic
component
• ePrescribing services
• Patient alerts which the user
can decide if they pop up on
the screen for Scheduling,
Check-in, Billing or Check-out
areas of the system
• Patient Portal
A patient alert popping up in the check-in area
52. 52
The software incorporates
several parameters to
monitor time sensitive
patient information. From
drug checking/interaction,
laboratory tracking,
reminders, alerts and health
maintenance, SuiteMed
ensures pro-active patient
care which ultimately results
in increased revenue
generation.
Health Maintenance Reporting and Letter Generation
53. SAMPLE CARDIOLOGY NOTE
Patient: Abram, Jorge DOB: 07/23/1978 Visit: 12/02/2008 Page: 1
SAMPLE SuiteMed Software Visit Note
Provider: Ronald Davidson, M.D.
Encounter Date: Dec 02, 2008
Patient: Abram, Jorge (PT00002020)
Gender: Male DOB: Jul 23, 1978 Age: 30 year 4 month
Race: African-American
Address: 1501 Wade Green Rd, McRae, GA 31055
Complaint:
Patient is here for evaluation of angina. Condition was first diagnosed 4 weeks ago. He
was last seen in clinic Nov 24, 2008. Currently the patient is classified as Grade
II (slight limitation of ordinary physical activity). At present, he complains of
chest pain, dizziness, excessive sweating, nausea and palpitation. He feels that
the symptoms are poorly controlled with treatment. Patient denies any other
illnesses. Latest diagnostics include: Stress test on Nov 24, 2008 which revealed
inducible ischemia (antero-lateral wall ). No laboratory tests have been done. He
denies any recent ER visit or hospitalization.
Current Medication:
1. Aspirin SIG: 1 every morning
2. Vasotec 50 Mg Tablet SIG: 1 at night
3. Coumadin 5 Mg Tablet SIG: 1 every evening
4. Vasotec 10 Mg Tablet SIG: Take one twice a day
5. Benicar 20 Mg Tablet SIG: 1 every morning
6. Inderal 20 Mg Tablet
7. Nitrostat 0.4 Mg Tab Sl SIG: Take 1 pill at onset of chest pain. May repeat every 5
minutes
for up to 3 times.
8. Avandia 4 Mg Tablet SIG: Take 1 tablet daily.
9. Keflex 500 Mg Capsule SIG: Take 1 three times a day.
10. Septra Ds SIG: Take 1 twice a day.
11. Altace 5 Mg Capsule SIG: 1 every morning
12. Af-aspirin 81 Mg Tab Chew (Other MD)
13. Aldactone 25 Mg Tablet (Other MD) SIG: 1 every morning, 1 every evening
ROS:
General: (-) fever, (-) chills, (-) night sweats, (-) fatigue, (-) weakness, (-) changes in
appetite or
weight.
Skin: (-) rashes, (-) lumps, (-) itching, (-) dryness, (-) acne, (-) discoloration, (-) recurrent
skin
Patient: Abram, Jorge DOB: 07/23/1978 Visit: 12/02/2008 Page: 2
infections, (-) changes in hair, nails or moles.
Head: (-) headaches, (-) head injury or deformity.
Eyes: (-) visual changes, (-) eye pain, (-) eye discharges, (-) redness, (-) itching, (-)
excessive
tearing, (-) double or blurred vision, (-) glaucoma, (-) cataracts.
Ears: (-) hearing changes, (-) tinnitus, (-) vertigo, (-) dizziness, (-) earache, (-) ear infection,
(-)
ear discharge, (-) use of hearing aids.
Nose and Sinuses: (-) frequent colds, (-) nasal stuffiness or itchiness, (-) postnasal drip, (-)
hay
fever, (-) nosebleeds, (-) sinus trouble.
Mouth and Throat: (-) bleeding gums, (-) toothache, (-) odd taste sensations, (-) sores on
tongue, (-) frequent sore throat, (-) hoarseness, (-) dentures use.
Respiratory: (-) cough, (-) hemoptysis, (-) shortness of breath, (-) cyanosis, (-) wheezing, (-)
nocturnal choking or gasping, (-) TB exposure.
Cardiac: (+) exertional chest pain, (+) dyspnea on exertion, (+) edema, (-) high blood
pressure,
(-) irregular heartbeat, (+) murmur, (-) orthopnea, (-) palpitations, (-) paroxysmal nocturnal
dyspnea.
Gastrointestinal: (-) abdominal pain, (-) heartburn, (-) constipation, (-) diarrhea, (-) nausea,
(-)
vomiting, (-) hematochezia, (-) melena, (-) change in bowel habits.
Urinary: (-) dysuria, (-) frequency, (-) urgency, (-) hesitancy, (-) polyuria, (-) nocturia, (-)
hematuria, (-) urinary incontinence, (-) flank pain, (-) change in urinary habits.
Genito-Reproductive: (-) genital sores or lesions, (-) history of STD, (-) sexual difficulties.
Musculoskeletal: (-) muscle pain, (-) joint pain, (-) bone pain.
Peripheral Vascular: (-) intermittent claudication, (-) cramps, (-) varicose veins, (-)
thrombophlebitis.
Neurological: (-) numbness, (-) tingling, (-) tremors, (-) seizures, (-) vertigo, (-) dizziness, (-)
memory loss, (-) any focal or diffuse neurological deficits.
Psychiatric: (-) anxiety, (-) depression, (-) sleep disturbance, (-) irritability, (-) mood swings,
(-)
suicidal thoughts or ideations.
53
54. Vital Signs:
Weight: 248 lbs
Height: 5' 8"
BMI: 37.70
Temperature: 99.00 F
Pulse: 89
BP: 154/78
Respiration: 16
Oxygen: 98
Allergy:
Sulfa (Sulfonamides)
Physical Examination:
General Appearance: The patient is well-developed, well-nourished, and in no
cardiorespiratory distress. He is alert and oriented to time, place, and person. The
patient
ambulates to the examination room without assistance. He is able to sit comfortably on
the
Patient: Abram, Jorge DOB: 07/23/1978 Visit: 12/02/2008 Page: 3
examination table without difficulty or evidence of pain.
Respiratory: Lungs are clear to auscultation and percussion. No wheezes, rales, rubs
or rhonchi
are noted.
Cardiovascular:
On inspection there is an unilateral bulging in the left upper chest, there is an unilateral
retraction in the right lower chest, there is a localized bulging in the right lower chest,
there is a
localized retraction in the right upper chest, there is spinal deformity(scoliosis ).
Gastrointestinal: The abdomen is soft, non-tender without rebound or guarding.
Normoactive
bowel sounds are heard without rush. No palpable masses or hepatosplenomegaly is
appreciated.
No visible scars, hernias or sinuses are seen.
Neurologic: Alert and oriented X 3. Cranial nerves II-XII are grossly intact. Strength
5/5 in all
muscle groups. Sensation is intact to light touch and pinprick. Reflexes are equal and
symmetric
bilaterally in the upper and lower extremities. Babinski is negative. Cerebellar function
grossly
intact. Finger-to-nose coordination is within normal limits. Gait normal without ataxia.
Psychiatric: Patient is conscious, cooperative and well oriented to time, place and
person. There
are no mood swings or psychotic features. Patient's insight is good. Memory and
judgment are
intact.
X-Rays & EKG:
Chest X-ray:
Patient: Abram, Jorge DOB: 07/23/1978 Visit: 12/02/2008 Page: 4
.
EKG:
Diagnosis:
413.9 Angina pectoris NEC NOS
786.0 Dyspnea and Respiratory Abnormalities
786.59 Pain chest NEC
Careplan:
(1) Angina
Diagnostic/Lab:
Quest
B-TYPE NATRIURETIC (BNP) (83880)
Follow-up:
Patient: Abram, Jorge DOB: 07/23/1978 Visit: 12/02/2008 Page: 5
14 Day(s) Follow-Up
CC:
Blue Choice PPO /GA : 02/02/2009
54
