The document summarizes the duties and responsibilities of an Administration Manager position at Zambezi Beverages from 2010 to 2014. Key responsibilities included supervising administrative staff, ensuring accurate and timely payroll processing and statutory compliance, managing credit control and cash flow, overseeing warehouses and inventory, and acting as the main point of contact for major retail clients. The position required skills in administration, payroll processing, credit management, and customer relationship management.

1. Feb 2010 to Dec 2014 Zambezi Beverages (Pty) Ltd Northrid
Position : Administration Manager
Job Purpose:
Support operations by supervising staff; planning, organising, and implementing administrative
systems. Make sure that staff members are paid on the right date and receive the correct
remuneration, and that all statutory requirements are met. Adhere to company credit policies and
credit control procedures, ensuring effective collection and timeous allocation of payments for a
healthy cash flow and repeat sales.
Duties: Administration
 Maintain administrative staff by orienting, and training employees; developing personal
growth opportunities.
 Accomplish staff results by communicating job expectations; planning, monitoring, and
appraising job results; coaching, counseling, initiating, coordinating, and enforcing systems,
policies, and procedures.
 Complete special projects by organising and coordinating information and requirements;
planning, arranging, and meeting schedules; monitoring results.
 Provide historical reference by developing and utilizing filing and retrieval systems.
 Contribute to team effort by accomplishing related results as needed.
 Maintain promotional activity deal book for historical referencing and current promotions to
assist in the monitoring and maintaining of budgets.
 Overall management of all invoices and credit notes processed on all debtors accounts.
 Management of offsite warehouses including stock take, rotation, damages and inter-store
transfers.
 Reconciliation of offsite warehouses charges to Zambezi and timeous payment of account.
 Managing and reconciling of cash payments with customer invoices and banking.
 Management of cash in current account – moving excess funds to our call dccount to better
our returns on interest.
 Reconcile both the current and call accounts monthly.
 Reconcile commissions for third party sales and merchandising companies and ensure
timeous payment of account.
Duties: Payroll Administration
 Process commission for sales representatives according to sales reports from various sources
and calculate any variances and capture commission to payroll and commission workbook in
excel.
 Capture expenses which need to be reimbursed through payroll.
 Capture all leave (annual or sick) through payroll.
 Collate and submit sales / commission vs turnover report (in Excel) for Managing Director.
 Run UIF Electronic Declaration and submit monthly via email.
 Run EMP201 report and submit via SARS eFiling and push through to Nedbank for payment
electronically monthly – advise Financial Director that epayment available for processing.
 Run half year EMP201 reconciliation via Easy File and submit to SARS end August.
 Run year end EMP201 reconciliation via Easy File and submit to SARS end March.
 Run IRP5 through Easy File and submit to SARS annually .

2.  Assist with retrenchment of staff – calculating of severance, requesting of Tax Directive using
SARS eFiling, reconciling of leave to be paid out and reconciling of any monies due to the
company or to the staff member.
 Processing and capturing of information on the Old Mutual website for the maintenance of
the Provident Fund – staff details, increases, new entries and exits.
 Maintaining an Excel workbook for the Provident Fund as a check and balance system.
Duties: Credit Control
 Adhere to company credit policies and credit control procedures, ensuring effective collection
and timeous allocation of payments for a healthy cash flow and repeat sales.
 Managmenet of the following Top End clients:-
o Shoprite Checkers
o Woolworths
o Dischem
o Game
o Clicks
o Spar North
o Spar South DC
o Spar Eastern Cape
o Spar Western Cape
o Spar Lowveld
o Spar KwaZulu Natal
 Management of pricing and deals on Pastel and Logistics Portal.
 Management of customer details new and old on Pastel and Logistics Portal.
 Issuing of statements in compliance with the retail chains requirements.
 Issuing of credit notes in line with settlement discounts and rebates as agreed to in Trading
Terms with retail chains.
 Reconciliation of payments received.
 Resolving of queries timeously to ensure no delay in monies due.
 Management of the returns of damaged goods against internal quality control policy.
Reason for leaving : Company sold and relocated