Lancy Pais has over 14 years of experience in financial accounting and administration roles. She currently works as the Chief Accountant, Administrator, and HR manager for Intermetal Ltd in Dubai, where she handles all accounting activities through an ERP system. Prior to this, she held financial accountant roles in Dubai and India, implementing strategies, managing accounts payable and receivable, payroll, and meeting objectives. She has expertise in areas like financial reporting, budgeting, inventory management, banking, and software like Baan and Tally.

1. RESUME
LANCY PAIS
Financial Accountant & Administrator
Flat # 51 , Al Safiya Bldg, Hor Al Anz, Dubai, U.A.E.
Mobile: 050-1419679
Email: paislancy@gmail.com
Experienced professional with proven 14 years of Financial accountant and administration, Accounts
Payable, Payroll accountant, accounting clerk and customer service work exposure, implementing
strategies, managing sales reconciliation, commission calculation , team supervision, meeting
objectives, delivering quality service and maintaining excellent relationship with clients and senior
management. Successfully promoted company’s goals & image by demonstrating stable work
performance and by contributing to the overall success of organization. Keen focus to work for any
industry in Financial accountant & Administrative position or Cheif Accountant.
 Holds 11yrs Gulf experience in Finance  Familiar with Trade License Renewal & Portal
 Excellent in handling LC & Export Docmtns.  Versed with ERP System (Baan)
 Effective Management of Vendors & Debtors
A/C
CAREER SNAPSHOT
CAREER SNAPSHOT
01)Chief Accountant, Administrator & HR April 2007-Present
Intermetal Ltd, Dubai, United Arab Emirates
(Parent Company Harwal Group )
All accounting activities is handled through ERP package (Baan)
02)Financial Accountant Sept 2003-March 20079
Esquire Building Materials L.L.C. Dubai, United Arab Emirates
All accounting activities is handled through Tally package
03) Financial Accountant April 2001-Sept 2003
JDC India Pvt. Ltd - Mumbai, India
All accounting activities is handled through Tally package
04)Financial Accountant June 1996 - Apr2001
Bectochem Consultants & Engineers Pvt Ltd, India
All accounting activities is handled through Tally and later thorough ERP package
AREAS OF EXPERTISE

2. R SNAPSHOT
A. Financial activities
Management Activities
 Controlling General Accounting
 Ensuring timely processing of Accounts Payable & Accounts Receivable
Accounting
 Banking & Treasury Management
 Preparation and support annual budgeting and forecasting and discussing the
budgeting values with the top management so that proper and exact budget is
implemented after considering all the aspects
 Preparation of management report as per the requirement of management on
regular basis ( P&L, Cash Flow, Vendors & Creditors Ageing, Sales Report
Invoiced
 Inventory Control & Inventory Management
 Monitor cash flow and predict the future trends through management of
receivables
 Assist in the development and implementation for new procedures and features
to enhance the workflow for the department.
 Ensure an accurate and timely monthly, quarterly and year end Closing
 Conducting interim audit on quarterly basis.
 Making all the documents ready as per the auditor’s requirement which includes
balance sheet item reconciliation.
 Assisting the auditor during the audit with auditors query and rectification
 Reporting to the FM and GM in Head office regarding the auditors comment
auditor’s report as and when the audit is completed even the statutory audit
 Provide training to New and existing staff as needed
Daily Basis, Regular & Monthly Basis:
 Passing JV’S of Monthly accrual, provision and deferral of expenses and
revenue of Profit and Loss A/c items to show the actual P&L balance.
 Passing JV’s of monthly reversal of excess or short provisions and accrual so
that exact amount goes in P&L.
 Monthly schedule reconciliation of all balance sheet items (cash, bank, stock,
prepaid expense and income, other current assets & Liabilities and accrued
expense and income.
 Running of monthly depreciation of fixed assets as of month end and
adjustment entries addition, disposal and internal use machine.
 Monthly provision of Commission, bonus and major yearly expense.
 Advance payments to vendors and receipts ageing on monthly basis so that it
is well under control.
 Balance AP and AR Ageing on monthly basis and AP analysis report that
vendor GL balance and sub ledger are matching.
 Reconciliation cash clearing, cheques clearing, GR/IR clearing.
 Making cash flow monthly basis on projection of receipts and payables
 And monthly basis handling goods in transit account by reconciling with
related vendor account.

3.  Manual Reconciliation of all the banks (AED, EURO, USD and GBP) on
monthly basis and passing of related reconciliation entry.
 Bank Related Jvs and Other Jvs Passing all the charges and other entries are
passed on regular basis as per bank.
 Reconciliation of major vendors and debtors on monthly basis so that their
books and our books are tallied with no default in process in payment
 All the balance sheet schedules will be reconciled on monthly basis before the
work day 10 and get it approved by managers
Payroll
 Verification of payroll reports generated for 400 employees by payroll
software (verification of Overtime, Effects of Salary Increments, )
 Calculation of Monthly commission to all sales persons, mangers and related
department on the basis of sales done, invoice generated and payment
collected and processing the same in related person’s salary.
 Incentives calculation for all employees on the basis of percent approved as
per the department heads and processing the same in their salary on monthly
basis
 Processing Expense claim of employees more than AED 500 in their payroll
after approval from related parties
 Making provision for Leave Salary, Gratuity and Airfare.
 Making Annual Leave payments and End of Service Payments.
 Accounting of Salary debits/deductions to the employees and responsible for
deducting the same from the employee monthly salary payment.
 Making Cheques salary for temporary employee
 Processing of payroll begins every 25 of the month so that employee gets
salary well in time
Issuing Letter of Credit & Bank Guarantee
 Opening of Import L/C , negotiating with the suppliers, amendment of L/C
and making payment as per the L/C terms
 Preparation of documents as per Export L/C requirements and negotiating the
same with the customer for payment. Preparation of documents for the
customers whose documents are to be negotiated on acceptance basis. (D/A
documents)
 Issuing and Applying for bank guarantee ( Advance/Performance Guarantee)
as per the customers requirement
Accounts Payable
 Creation of new vendor in the system as per the approval credit terms and
conditions.
 Approving (Service, Non Stock items and Assets) LPO to all vendors
through SAP
 Booking the invoices (Stock, Non Stock, Services and Assets) after getting
the proper approval from the related department and goods received note
from logistics department in case of inventory items with proper
documentation example LPO & Delivery Note.
 Booking foreign exchange deal in case of GBP and Euro payments as per
their due date.

4.  Communicating and coordinating with the purchase department in case of
discrepancy in the supplier accounts.
 Making payments on the due date to all vendors weather local and imports as
per SOA and vendor reconciliation with all proper documentation and
payment approval through Cheques, wire transfer and payment through Trust
receipt, bill of exchange payment.
 Releasing the payment after prediction of cash outflow, future and receipt of
fund from customer and as per the bank funds position.
 Making the payment to shipping Companies related to freight and customs
duties after calculating the rate also processing the freight liability for import
and export.
 Raising debit notes and credit notes on the suppliers, making advance
payments to the supplier and having track on the same for material receipts
and replacement against rejections.
 Handling petty cash and Reconciliation for HO, branches, Document Centers
and Ware house.
 Making tour advances based on the eligibility and accounting the tour
expenses against the settlement of tour advances made
 Calculation of Commissions, rebate on basis Sales sold and generating debit
note or credit note to business partners, agents and resellers on monthly basis.
Accounts Receivable/Credit Control (International, local Transfers & Cash)
 Booking Of all manual receipts in the systems with proper allocation
customer related invoices against cash or receipts has been received.
 Generating of all of SAP and Manual invoices and packing list and sending to
the client after arranging documents as per client’s requirement.
 Following up with client on regular weekly basis for payment purpose and to
taking necessary measures to avoid any delays.
 Collection of all cash and cheques collected by credit control department on
daily basis and depositing the same in related bank on regular basis.
 Booking of all inward receipts through wire transfer and bank transfer.
 Verification of Document centre cash collection and deposit booking revenue
invoices.
Fixed Assets:
 Creation of Fixed Assets as per the date of installation apportioned to
particular Cost centre and location.
 Running Depreciation on monthly basis
 Disposal of assets, transfer of assets as per requirement on the approval of
management.
 Fixed assets verification on annual basis with proper labeling.
Banking & Treasury Related Activities:
 Trust Receipts settlement and other facilities related activities.
 Coordinating with bank regarding clearance of payments, L/C opening,
amendments, guarantee issuance, bank charges (abnormal), follow up with
the payroll related activities and others.
 Follow up of documents for Import supplies, payments through TR facility
etc.

5.  Accounting of Exchange difference transactions, bank charges and
preparation of daily banking statement.
Stock Verification
 Verification of stock every fortnight and updating the details of stock to
senior person regarding differences and updating the system so that system
and actual stock is tallied.
 Complete stock every six months.
Software Related Activities:
 All the transactions are to be entered in Baan (ERP Package) which is
common for all the companies under the group and coordinating the IT
department on the same for consolidating the accounts of all the companies.
 Analyzing the software and requesting the IT department for reports and
modules in a required format for easy access of reconciliation and smooth
transition.
 Creation of supplier Master, Customer Master etc., requesting IT department
to open new accounting codes for proper allocation of expenses to the cost
centers and providing appropriate link to effect the General Ledger/Trial
Balance.
B. Administrative activities
Daily Basis, Regular & Monthly basis
 Making necessary arrangement for renewal of Trade license, Insurance, Post
Box Subscription and Chamber Of Commerce Membership on time on yearly
basis.
 Making of Appointment letter for the new joined and making necessary
arrangement for providing all the documents required for renewal or making
new visa to Consultant and following up with them for the status on regular
basis.
 Keeping track of Employees attendance, sick leaves, annual leaves and
business trips
 Regularly visiting banks for processing transfers, payments, submission of
LCs, collection of LCs submitting other requests.
 Regularly Visiting Dubai Chamber of Commerce for COO of all invoice
generated from AC Dubai
 Doing legalization from Ministry of Foreign Affairs and related embassy for
documents and invoice attestation as per the requirement for Clients of AC
Dubai
 Payment of DEWA. Etisalat, Du and District Cooling Bills on time regularly
to avoid any delays or disconnection
 Making arrangement for air ticket and hotel booking for foreign visit.

6. EDUCATION
 M.Com from Mysore University in the year 1996
 B.Com from Mangalore University in the year 1994
 Higher Secondary from commerce stream from Secondary Board of
Education, Karnataka, in the year 1990
 SSC from Karnataka Board in the year 1988
IT SKILLS
 Baan and Tally 5.4, 6.3 & 7.2
 MS Office (Word & Excel), Internet and E-mail applications
PERSONAL DETAILS
PERSONAL DETAILS
PERSONAL DETAILS
Date Birth : November 25, 1973
Marital Status : Married
Nationality : Indian
Languages known : English, Hindi and Kannada
Visa Status : Residence
License : Holding Valid Dubai Driving License
REFERENCES
1. Mr. Deepak Vachhani, Finance Manager, Intermetal Ltd, UAE, 050-6363758
(Lancy Pais)