The document outlines the processes involved in work preparation and scheduling, including entering work requests, reviewing contracts, and assessing material and service needs. It emphasizes the importance of optimizing the schedule for maintenance tasks and ensuring that the work is executed efficiently and safely. Daily and weekly scheduling processes are described, highlighting the need for coordination between operational and maintenance teams.

1. WORK PREPARATION & SCHEDULING
Work Request/ Daily SAP Notification Review Contracts/Procurement
Notification /Logistics
only ever enters check
system here Quality
ritisation
and prio /
Requests
Anyone can enter a of Work s,
tion
Work Request/Notification Notifica ∑ What is needed
Ops. Maint.
Schedr. (MPT) ∑ When is it needed/schedule start dates
Execute Work RIGHT FIRST Ops Supervisor/Maint Team Lead/Scheduler
TIME AND
ON TIME
∑ What needs to be done ∑ What materials & services are needed
∑ What hazards are involved ∑ What special tools are required
Maintenance ∑ How does it need to be done ∑ What is the material lead time Work Preparation
team daily ∑ ∑
schedule
What instructions will team need How long will job take WHAT
High Priority
(Unplanned) Prepared Work &
Day - 1 Day - 2 Day - 3 Day - 4 Day - 5 Day - 6 Day - 7
HOW
I need to optimise & I need to make best use
level the schedule of job grouping & be
aware of LAFDs
SCHEDULE SCHEDULER OPTIMISES
BREAKERS
PREPARED WORK & THE WORK SCHEDULE WHO
OPTIMISED SCHEDULE
&
WHEN
WORK PREPARATION & SCHEDULING FLOW
Graphics, Media and Publication Services EPE
Wk - 4 Wk - 3 Wk - 2 Wk - 1 NOW Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Wk 13 Wk 14 Wk 15
EPT-IT-EI : Ref No 100207
Yesterday Weekly
Today Schedule
Tomorrow w
e Review
Daily Revi
Ops. Maint. Maint.
Schedr. Ops. Schedr.
Ops Supervisor/Maint Team Lead/Scheduler Ops Supervisor/Maint Team Lead/Scheduler