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Corporate / Programme
                                               Project                                                                                                                                                                                                                               Corporate advice
                                               mandate                                                                                                                                                                                                                                and decisions



                                                                                     Initiation                                        Project authorization                             PROCESS MODEL                                                                Project Board                                                                             Closure
                                                                                    notification                                            notification                                                                                                            request for advice                                                                         notification




                                      Starting Up
                                                                                   ACTIVITY
                                                                                Authorize initiation
                                                                                                                                               ACTIVITY
                                                                                                                                           Authorize the project
                                                                                                                                                                                                          Directing a Project
                                                                                                                                                                                                                                                                                                                                                                                 APPROVE
                                          a Project                                                                                                              ACTIVITY
               Direction




                                                                                                                                                                                                                                                                                                                                                                                                           Direction
                                                                                                                                                                                                                                                              ACTIVITY                                                                                ACTIVITY                   - End Project Report
                                                                                                                                                     Authorize a Stage or Exception Plan                                                                 Give ad hoc direction                                                                  Authorize project closure        - (Updated) Business
                                                                                                                                                                                                                                                                                                                                                                                    Case
                                                                                                                                                                                                                                                                                                                                                                                 - (if updated) Benefits
                                                                                                                                                                                                                                                                                                                                                                                    Review Plan
                                                                                                                                                                           Exception                                                                                                                                                                 End Project
                                       ACTIVITY                                                                                                                            Plan                                                                                                                                                                                                  - Lessons Report
                                                                                                                                                                                                                                                                                                                                                     Report
                                  Appoint the Executive
                                 and the Project Manager
                                                                                                                                                                           Benefits                                                                                                                                                                  Benefits
                                                                 Project Brief                                                                                             Review Plan                                                       Highlight
                                                                                              Authority to                                             Stage                                                               Exception Plan                                                            Project Board                Premature          Review Plan
                                                                                                                                 PID                authorization                                                             request        Report                                                     advice                      close
                                                                                            initiate a project
                                                                                                                                                                                                                                                                                                                                                     PID
                                                                                                                                                    Exception Plan                                                                           Exception                                                 New issue
                                         ACTIVITY                                                                                Lessons Log          approved                                                                               Report                                                     (raise)
                                       Capture previous          Stage Plan                                                                                                                               Stage Plan
                                                                                                                                                                                                          (next stage)                                                                                                                               Business
                                           lessons               (Initiation)                                                                                                                                                                                                                                                                        Case
                                                                                                                                 Benefits                                                                                                    Issue Report
                                                                                                                                 Review Plan                                                              End Stage Report                                                                                                                           Lessons
                                                                                                                                                                                                          (current stage)                                                                                          Highlight
                                                                                                                                                                                                                                                                                                                   Report                            Report
                                                                                                                                                                                                                                                                                         Exception
                                        ACTIVITY                              Request to                       Request to                                                                                 PID                                                                             raised                   Exception
                                   Design and appoint                      initiate a project                deliver a project                                                                                                                                                                                     Report
                                                                                                                                                                                                                                                                                                                                                                    Closure
                                 the project management                                                                                                                                  Request to approve                                                                              Request for                                                            recommendation
                                           team                                                                                                                                            Exception Plan                                                                                  advice

                                                                                                                                                                                          Request to approve
                                                                                                                             Initiating a Project                                          next Stage Plan                                                         UPDATED
                                                                                                                                                                                                                                                                                                                                                                              CREATED
                                                                                                                                      ACTIVITIES
                                                                                                                                                                                                                                                                   - PID
                                                                                                                                                                                                                                                                   - Config Item Records
                                                                                                                                                                                                                                                                                                                                     Closing a Project                        - Follow-on action
                                          ACTIVITY                                                                                                                                                                                                                                                                                                                              recommendations
               Management




                                                                                                                                                                                                                                                                                                                                                                                                           Management
                                      Prepare the outline                                                                Prepare the Risk Management Strategy
                                                                                                                     Prepare the Configuration Management Strategy
                                                                                                                                                                                                   Managing a Stage Boundary                                       - Risk Register
                                                                                                                                                                                                                                                                   - Issue Register
                                                                                                                                                                                                                                                                                                                                             ACTIVITIES                       - Lessons Report
                                        Business Case                                                                                                                                                                                                                                                                                   Prepare planned closure
                                                                                                                        Prepare the Quality Management Strategy                                                                                                    - Quality Register
                                                                                                                                                                                                                     ACTIVITIES                                                                                                        Prepare premature closure
                                                                                                                                                                                                                                                                   - Project Plan                                                                                             UPDATED
                                                                                                                    Prepare the Communication Management Strategy                                                 Plan the next stage                              - Business Case                                                        Hand over products                  - PID
                                                                                                                                Set up the project controls                                                     Update the Project Plan
                                                                CREATED                                                                                                                                                                                            - Benefits Review Plan                                                 Evaluate the project                - Project Plan
                                                                                                                                 Create the Project Plan                                                       Update the Business Case
                                        ACTIVITY                - Daily Log                                                                                                                                                                                                                                                           Recommend project closure               - Issue Register
                                                                - Lessons Log                                                   Refine the Business Case                                                           Report stage end
                                     Select the project                                                                                                                                                                                                                                                                                                                       - Config Item Records
                                  approach and assemble         - (Outline) Business Case                             Assemble the Project Initiation Documentation                                            Produce an Exception Plan                           CREATED                                                                                                    - Benefits Review Plan
                                     the Project Brief          - Project Product Description                                                                                                                                                                      - Stage Plan
                                                                - Project Brief                                                                                                                                                                                    - Product Descriptions
                                                                                                                         CREATED (included in assembled PID)                                                                                                         (next stage)
                                                                                                                                                                                                                                                                                                                                                                              CLOSED
                                                                                                                         - Risk Management Strategy                                                                                                                - End Stage Report
                                                                                                                                                                                                                                                                     (current stage)                                                                                          - Risk Register
                                                                                                                         - Configuration Management Strategy
                                                                                                                                                                                                                                                                   - Lessons Report                                                                                           - Issue Register
                                          ACTIVITY                                                                       - Quality Management Strategy                                   Stage boundary                  Stage boundary
                                                                                                                                                                                          approaching                     approaching                              - Exception Plan                                                                                           - Quality Register
                                       Plan the initiation                                                               - Communication Management Strategy
                                             stage                                                                                                                                                                                                                                                                                                                            - Daily Log
                                                                                                                         - Project Plan                                                                                                                                                                                                         Project end
                                                                                                                                                                                                                                                                                                                                                                              - Lessons Log
                                                                                                                         - (Detailed) Business Case                                                                                                                                                                                             approaching
                                                                                                          CREATED
                                                                                                          - Risk Register
                                                                                                          - Configuration Item Records                                                                          ACTIVITIES                                        Controlling a Stage                                           ACTIVITIES
                                                                                                          - Issue Register
                                                                                                                                                                                                          Authorize a Work package                                                                                   Capture and examine issues and risks
                                                                                                          - Quality Register
                                                                                                                                                                                                        Review Work Package status                                        ACTIVITIES                                       Escalate issues and risks
                                                                                                          - Benefits Review Plan
                                                                                                                                                                                                      Receive completed Work Packages                                Review the stage status                                Take corrective action
                                                                                                                                                                                                                                                                       Report highlights


                                                                                                                                                                                                                                            CREATED                      UPDATED                       UPDATED
                                                                                                                                                                           UPDATED                                                          - Work Packages              - Stage Plan                  - Issue Register
                                                                                                                                                                           - Quality Register                     Authority to deliver                                                                                            Completed                New risk
                                                                                                                                                                                                                                            - Highlight Report             (current stage)             - Quality Register                                   (raise)
                                                                                       Legend                                                                              - Config Item Records
                                                                                                                                                                                                                   a Work Package              (current period)
                                                                                                                                                                                                                                            - Issue Report
                                                                                                                                                                                                                                                                         - Config Item Records         - Work Package
                                                                                                                                                                                                                                                                                                       - Lessons log
                                                                                                                                                                                                                                                                                                                                 Work Package
                                                                                                                                                                           - Team Plans                                                                                  - Risk Register                                                                   New issue
               Delivery




                                                                                                                                                                                                                                                                                                                                                                                                           Delivery
                                                                                                                                                                                                                                            - Exception Report                                         - Issue Report
                                                                    These are management products that are created                                                         - Work Package                                                                                                                                                                   (raise)
                                                                                                                                                                                                                                                                                                       - Daily Log
                                                                    or updated by a process’s activities.                                                 CREATED
                                                                                                                                                          - Team Plan
                                                                                                                                                          - Checkpoint Reports
                                                                    This is an event or decision which triggers another                                                                                             ACTIVITY                                               ACTIVITY                                               ACTIVITY
                                                                    process or is used to notify corporate or                                                                                                  Accept a Work Package                                 Execute a Work Package                                 Deliver a Work Package
                                                                                                                                                                    APPROVE
               INCE2 PRO
                                                                    programme management.
                                                                                                                                                                    - Work Package
            PR           CE                                                                                                                                                                                                                              Managing Product Delivery
                            ©C
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                                                             EDITION
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                                                                                                                                                                                                                                                                                                                                                                                                                        Version: 080609
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© ILX Group plc. Published by ILX Group plc 2003. Updated 2005/2009. Designed by C. Caulkin & G. Davies
Based on OGC PRINCE2® material. Reproduced under licence from OGC. PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.The Swirl logo™ is a Trade Mark of the Office of Government Commerce.
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REFERENCE MATRIX - PRINCE2 PRODUCTS
                                                                                                                                                                                                                                             Included defined management products           Included defined management products




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                    Appoint the Executive and the Project Manager                -    -   O   -   O   -     -     -   -   -      C   -    -      -     -   -    -     -   -   -   -    -   -     -     -    -   -   -   -   -    -   -   -   C   -   -   -   -   C   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   I   -    -   -    -   -    -      -     -   -    -                               LEGEND
                                                  Capture previous lessons       -    -   -   -   -         -     -   -   -      -   -    -      -     -   -    -                      -   C     -     -    I   -                    -   -   -   -   -   -                    -     -   -   -   -   -   -   -                      -   -   -    -   -    -   -                     -                                    AS = ASSEMBLE




                                                                                                                                                                                                                                                                                                                                                                                              STARTING UP
                                                                                                      -                                                               -   -   -   -                                 -   -   -    -                           -   -   -   -                                      -    -   -   -                                    -      -     -        -




                                                                                                                                                                                                                                                                                                                                                                                               A PROJECT
                Design and appoint the project management team                   -    -   -   O   -   -     -     -   -   -      U   -    -      -     -   -    -     -   -   -   -    -   I     -     -    -   -   -   -   -    -   -   -   I   -   -   C   C   I   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   -    -                               AP = APPROVE
                                                                                                                                                                                                                                                                                                                                                                                                                        C   = CREATE
                                      Prepare the outline Business Case          -    -   -   -   -   -     -     -   -   -      U   -    -      -     -   -    -     -   -   -   -    -   I     -     -    -   -   -   -   -    -   -   C   -   -   -   -   -   -   C   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   -    -
                                                                                                                                                                                                                                                                                                                                                                                                                        CL = CLOSE
   Select the project approach and assemble the Project Brief                    -    -   -   -   -   -     -     -   -   -      U   -    -      -     -   -    -     -   -   -   -    -   I     -     -    -   -   -   -   A    C   -   I   I   C   -   I   I   I   I   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   -    -
                                                                                                                                                                                                                                                                                                                                                                                                                        I   = INPUT
                                                     Plan the initiation stage   -    -   -   -   -   -     -     -   -   -     IU   -    -      -     -   -    -     -   -   -   -    -   I     -     -    -   -   -   -   I    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    C      -     -   -    -
                                                                                                                                                                                                                                                                                                                                                                                                                        O   = OUTPUT
                                                          Authorize initiation   -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   -    -   -     -     -    -   -   -   - I AP   -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -   I AP    -     -   -    -                               OB = OBTAIN




                                                                                                                                                                                                                                                                                                                                                                                              A PROJECT
                                                                                                                                                                                                                                                                                                                                                                                              DIRECTING
                                                        Authorize the project    -    -   -   -   -   -    I AP   -   -   -      -   -    -      -     -   -    -     -   -   -   -    -   I     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   - I AP   -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   -    -                               P   = PREPARE
                                     Authorize a Stage or Exception Plan         -    -   -   -   -   -    I AP   -   -   -      -   -    -     I AP   -   I   I AP   -   -   -   -    -   -    I AP   -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   - I AP   -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -     I AP   -   -    -                               R   = RAISE
                                                       Give ad hoc direction     -    -   -   -   -   -     -     -   -   -      -   -    -      -     I   -    -     I   -   -   -    I   -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   -    -                               U   = UPDATE

                                                  Authorize project closure      -    -   -   -   -   -    I AP AP    -   -      -   -   I AP    -     -   -   I AP   -   -   -   -    -   -    I AP   -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   -    -     -   -   I   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   -    -
                              Prepare the Risk Management Strategy               -    -   -   -   -   -     -     -   -   -      I   -    -      -     -   -    -     -   -   -   -    -   I     -     -    -   -   -   -   I    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   C   -     -   -   C    -   -    -   -    -      -     -   -    -
                   Prepare the Configuration Management Strategy                 -    -   -   -   -   -     -     -   -   C      I   -    -      -     -   -    -     -   -   -   C    -   I     -     -    -   -   -   -   I    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   C   -   -   U   -    -   -   U     -   -   I    -   -    -   -    -      -     -   -    -
                            Prepare the Quality Management Strategy              -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   I    -   I     -     C    -   -   -   -   I    -   -   -   -   -   -   -   -   -   I   -    -     -   -   -   -   -   -   -   -    C   -   -     -   -   I    -   -    -   -    -      -     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                             A PROJECT
                                                                                                                                                                                                                                                                                                                                                                                             INITIATING
                Prepare the Communication Management Strategy                    -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   I    -   I     -     -    -   -   -   -   I    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   I   C   -   -   -    I   I   -     -   -   I    -   -    -   -    -      -     -   -    -
                                                 Set up the project controls     -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   I    -   I     -     -    -   -   -   -   I    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   I   I   C   U   I    I   I   U     -   -   I    -   -    -   -    -      -     -   -    -
                                                     Create the Project Plan     -    -   -   -   -   -     -     -   -   U      -   -    -      -     -   -    -     -   -   -   I    -   I     -     -    -   -   -   -   I    -   -   -   -   I   -   -   -   -   I   -    -     -   -   -   I   I   I   U   C    I   I   U     -   -   I    -   -    -   -    -      -     -   -    -
                                                 Refine the Business Case        -    -   -   -   -   -     C     -   -   -      -   -    -      -     -   -    -     -   -   -   -    -   -     -     -    -   -   -   -   I    -   C   I   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   I    -   -   -     -   -   I    -   -    -   -    -      -     -   -    -
                      Assemble the Project Initiation Documentation              -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   -    -   -     -     -    -   -   -   -   I    -   -   -   -   I   I   -   -   -   -   AS   -     -   I   -   I   I   I   I   I    I   I   I     I   -   -    -   -    -   -    -      -     -   -    -
                                                 Authorize a Work package        -    -   -   -   -   -     -     -   -   U      -   -    -      -     -   -    -     -   -   -   U    -   -     -     U    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   I   -   I   -   -    I   -   -     -   -   U    -   I    I   U    -      -     -   I    C




                                                                                                                                                                                                                                                                                                                                                                                                            PROCESSES
                                               Review Work Package status        -    -   -   -   -   -     -     -   I   U      -   -    -      -     -   -    -     -   -   -   U    -   -     -     I    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   IU   -   IU   -   -    -      -     -   I    IU




                                                                                                                                                                                                                                                                                                                                                                                             CONTROLLING
                                     Receive completed Work Packages             -    -   -   -   -   -     -     -   -   IU     -   -    -      -     -   -    -     -   -   -   -    -   -     -     I    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   IU   -   -    -      -     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                               A STAGE
                                                     Review the stage status     -    -   -   -   -   -     -     -   I   -      -   -    -      -     -   -    -     -   -   -   IU   U   U     -     I    -   -   -   I   -    -   -   -   -   -   -   -   -   -   -   I    I     I   -   -   -   -   -   -   I    -   -   -     -   -   IU   -   IU   -   -    -      -     -   -    -
                                                           Report highlights     -    -   -   -   -   -     -     -   I   -      I   -    -      -     -   -    -     -   C   I   I    -   I     -     I    -   -   -   I   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   -   I   -   -   -    -   -   -     -   -   I    -   I    -   -    -      -     -   -    -
                                  Capture and examine issues and risks           -    -   -   -   -   -     -     -   -   -      U   -    -      -     -   -    -     -   -   -   U    C   -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     I   -   -   I   I   -   -   I    -   -   -     -   -   U    -   I    -   -    -      -     -   -    -
                                                  Escalate issues and risks      -    -   -   -   -   -     -     -   -   -      -   -    -      -     C   -    -     -   -   -   IU IU    -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     I   -   -   -   -   -   -   I    -   -   -     -   -   IU   -   -    -   I    -      -     -   -    -
                                                       Take corrective action    -    -   -   -   -   -     -     -   -   IU IU      -    -      -     -   -    -     -   -   -   IU IU    -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   IU   -   IU   -   -    -      -     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                             MANAGING
                                                   Accept a Work Package         -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   -    -   -     -     U    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   C I AP




                                                                                                                                                                                                                                                                                                                                                                                             DELIVERY
                                                                                                                                                                                                                                                                                                                                                                                             PRODUCT
                                                  Execute a Work Package         -    -   -   -   -   OB    -     -   C   U      -   -    -      -     -   -    -     -   -   -   -    -   -     -     U    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    C   -    -   -    -      -     -   IU   I
                                                   Deliver a Work Package        -    -   -   -   -   -     -     -   -   I      -   -    -      -     -   -    -     -   -   -   -    -   -     -     I    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   -    -     -   -   -   -   -   -   -   -    -   -   -     -   -   -    -   -    -   -    -      -     -   U    IU
                                                         Plan the next stage     -    -   -   -   -   -     -     -   -   U      -   -    -      -     -   -    -     -   -   -   IU   -   I     -     U    -   -   C   -   -    -   -   -   -   -   -   -   -   -   -   IU   -     -   -   -   -   -   -   -   -    -   -   -     -   -   IU   -   -    -   -    -      C     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                             BOUNDARY
                                                                                                                                                                                                                                                                                                                                                                                             MANAGING
                                                     Update the Project Plan     -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   I    -     -   -   -   U    -   -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   IO   -     -   -   -   -   -   -   -   U    -   -   -     -   -   U    -   -    -   I    -      I     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                              A STAGE
                                                 Update the Business Case        -    -   -   -   -   -    IU     -   -   -      -   -    -      -     -   -    -     -   -   -   IU   -   -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   U   -   -   -   -   I    -   -   -     -   -   IU   -   -    -   -    -      -     -   -    -
                                                           Report stage end      -    -   -   -   -   -     I     -   -   -      -   -    -      C     -   -    C     -   -   -   I    -   I     C     I    -   -   -   I   -    -   -   -   -   -   -   -   -   -   -   I    -     I   -   -   -   I   -   -   -    -   -   -     -   -   I    -   -    -   I    -      -     -   -    -
                                                Produce an Exception Plan        -    -   -   -   -   -     -     -   -   U      -   -    -      -     I   C    -     -   -   -   IU   -   -     -     U    -   C   -   -   -    -   -   -   -   -   -   -   -   -   -   IO   -     -   -   -   -   -   -   -   -    -   -   -     -   -   IU   -   -    -   I    -      -     -   -    -
                                                   Prepare planned closure       -    -   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   -    -   -     -     -    -   -   -   I   -    -   -   -   -   -   -   -   -   -   -   IO   -     -   -   -   -   -   -   -   IU   -   -   -     -   -   -    -   -    -   -    -      -     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                              A PROJECT
                                                 Prepare premature closure       -    C   -   -   -   -     -     -   -   -      -   -    -      -     -   -    -     -   -   -   U    -   -     -     -    -   -   -   I   -    -   -   -   -   -   -   -   -   -   -   IO   -     -   -   -   -   -   -   -   IU   -   -   -     -   -   -    -   -    -   -    -      -     -   -    -




                                                                                                                                                                                                                                                                                                                                                                                               CLOSING
                                                         Hand over products      OB   -   -   -   -   -     U     -   -   U      -   -    O      -     -   -    C     -   -   -   I    -   -     -     -    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   I   -   -   -   -    -   -   -     -   -   I    -   -    -   -    -      -     -   -    -
                                                        Evaluate the project     -    -   -   -   -   -     -     -   -   -      -   -   IO      -     -   -    I     -   -   -   I    -   I     C     I    -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   -   -   -   -   -    -   -   -     -   -   I    -   -    -   -    -      -     -   -    -
                                                Recommend project closure        -    -   -   -   -   -     -     -   -   -     CL   P    -      -     -   -    -     -   -   -   CL       CL    -     CL   -   -   -   -   -    -   -   -   -   -   -   -   -   -   -   I    -     -   -   -   -   I   -   -   -    -   -   -     -   -   CL   -   -    -   -    -      -     -   -    -

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Prince2 2009-process-model

  • 1. Corporate / Programme Project Corporate advice mandate and decisions Initiation Project authorization PROCESS MODEL Project Board Closure notification notification request for advice notification Starting Up ACTIVITY Authorize initiation ACTIVITY Authorize the project Directing a Project APPROVE a Project ACTIVITY Direction Direction ACTIVITY ACTIVITY - End Project Report Authorize a Stage or Exception Plan Give ad hoc direction Authorize project closure - (Updated) Business Case - (if updated) Benefits Review Plan Exception End Project ACTIVITY Plan - Lessons Report Report Appoint the Executive and the Project Manager Benefits Benefits Project Brief Review Plan Highlight Authority to Stage Exception Plan Project Board Premature Review Plan PID authorization request Report advice close initiate a project PID Exception Plan Exception New issue ACTIVITY Lessons Log approved Report (raise) Capture previous Stage Plan Stage Plan (next stage) Business lessons (Initiation) Case Benefits Issue Report Review Plan End Stage Report Lessons (current stage) Highlight Report Report Exception ACTIVITY Request to Request to PID raised Exception Design and appoint initiate a project deliver a project Report Closure the project management Request to approve Request for recommendation team Exception Plan advice Request to approve Initiating a Project next Stage Plan UPDATED CREATED ACTIVITIES - PID - Config Item Records Closing a Project - Follow-on action ACTIVITY recommendations Management Management Prepare the outline Prepare the Risk Management Strategy Prepare the Configuration Management Strategy Managing a Stage Boundary - Risk Register - Issue Register ACTIVITIES - Lessons Report Business Case Prepare planned closure Prepare the Quality Management Strategy - Quality Register ACTIVITIES Prepare premature closure - Project Plan UPDATED Prepare the Communication Management Strategy Plan the next stage - Business Case Hand over products - PID Set up the project controls Update the Project Plan CREATED - Benefits Review Plan Evaluate the project - Project Plan Create the Project Plan Update the Business Case ACTIVITY - Daily Log Recommend project closure - Issue Register - Lessons Log Refine the Business Case Report stage end Select the project - Config Item Records approach and assemble - (Outline) Business Case Assemble the Project Initiation Documentation Produce an Exception Plan CREATED - Benefits Review Plan the Project Brief - Project Product Description - Stage Plan - Project Brief - Product Descriptions CREATED (included in assembled PID) (next stage) CLOSED - Risk Management Strategy - End Stage Report (current stage) - Risk Register - Configuration Management Strategy - Lessons Report - Issue Register ACTIVITY - Quality Management Strategy Stage boundary Stage boundary approaching approaching - Exception Plan - Quality Register Plan the initiation - Communication Management Strategy stage - Daily Log - Project Plan Project end - Lessons Log - (Detailed) Business Case approaching CREATED - Risk Register - Configuration Item Records ACTIVITIES Controlling a Stage ACTIVITIES - Issue Register Authorize a Work package Capture and examine issues and risks - Quality Register Review Work Package status ACTIVITIES Escalate issues and risks - Benefits Review Plan Receive completed Work Packages Review the stage status Take corrective action Report highlights CREATED UPDATED UPDATED UPDATED - Work Packages - Stage Plan - Issue Register - Quality Register Authority to deliver Completed New risk - Highlight Report (current stage) - Quality Register (raise) Legend - Config Item Records a Work Package (current period) - Issue Report - Config Item Records - Work Package - Lessons log Work Package - Team Plans - Risk Register New issue Delivery Delivery - Exception Report - Issue Report These are management products that are created - Work Package (raise) - Daily Log or updated by a process’s activities. CREATED - Team Plan - Checkpoint Reports This is an event or decision which triggers another ACTIVITY ACTIVITY ACTIVITY process or is used to notify corporate or Accept a Work Package Execute a Work Package Deliver a Work Package APPROVE INCE2 PRO programme management. - Work Package PR CE Managing Product Delivery ©C op yri SS gh t 2009 MAP EDITION PRIN ILX Gro up Are you achieving the best return from your ILX Group - Leaders in eLearning, plc 200 investment in PRINCE2? Blended & Classroom PRINCE2 CE 2 9 PR Blended PRINCE2 training solutions Training & Consultancy Solutions OCESS MA P www.PRINCE2forReal.com www.PRINCE2.com Version: 080609 To order further copies of this process model, © ILX Group plc. Published by ILX Group plc 2003. Updated 2005/2009. Designed by C. Caulkin & G. Davies Based on OGC PRINCE2® material. Reproduced under licence from OGC. PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.The Swirl logo™ is a Trade Mark of the Office of Government Commerce. or to contact a Training Specialist, call +44 (0) 1270 611600
  • 2. REFERENCE MATRIX - PRINCE2 PRODUCTS Included defined management products Included defined management products s ption PROCESS MODEL ategy escri tegy ture ture ID) team riod) tage) nt Str role d tion tions od) tion (P struc t Stra struc e) tegy t stag us pe n t peri scrip m ent ex t s catio enda gem e on gy ns em en t team t team t team n menta t Stra ted) iled) iled) 2009 cords cripti Strate r riptio riptio le de nage urren e) nage urren revio s ) ns (n ates notifi stage d) om m eport M ana (outlin (upda n 2 anag ge) unt (deta (deta ns pdate em en em en em en em en t Des w Pla INCE des c des c m Re Docu er ro ct Ma ) ort (p estim ct ma Plan ort(s) ort (c CE2 port (c riptio riptio s m ent iation utive ct(s) Acco xt sta sure n rec ons R ns ption ch rrent ion port ord ls ) tion M ation EDITION cord(s ase (u Case Case Case Case Case riptio roduc rt pproa of PR ) anag anag anag Revie anag anag ontro f PRIN l role e role on Ite age(s ndate efinit eview rt t Rep t Rep Desc Desc Proje t Rep r iation produ Repo Exec proje ct clo eport nage e rec n (Init work giste ct Re actio Plan n (ne Repo escri tatus lan n (cu e Re ter Les s munic ter ) rt og desc Plan(s figura ef ject m ject m ject M ject m lity M itiona ject C Regis iness iness ject P iness iness iness ject P val re ject a ject d ess C Repo cutiv n oring gurati Pack hligh hligh efits k Ma ct ma Regis kpoin ons R ct Init ptanc proje ty Re fits R duct ct Bri duct ons L ring o inted inted inted uct D ional Proje Stag ption ption uct S w-on e Pla e Pla e Pla e Pla ialist Log light ious - Com - Role - Qua - Con - Ben - Add - Bus - Bus - Exe - Bus - Bus - Bus - Pro - Pro - Pro - Pro - Pro - Pro - Pro - Pro - Pro - Pro - Pro Appro - Hig - Hig - Tail - Ris Busin Team Issue Issue Appo Appo Appo Bene Chec Confi Quali Proje Proje Proje Work Addit Spec Acce Daily Exce Exce Draft Follo Less Less Prod Prod End High Prev Stag Stag Stag Stag Tailo Risk End Appoint the Executive and the Project Manager - - O - O - - - - - C - - - - - - - - - - - - - - - - - - - - - - C - - - - C - - - - - - - - - - - - - - - I - - - - - - - - - - LEGEND Capture previous lessons - - - - - - - - - - - - - - - - - C - - I - - - - - - - - - - - - - - - - - - - - - - - AS = ASSEMBLE STARTING UP - - - - - - - - - - - - - - - - - - - - - A PROJECT Design and appoint the project management team - - - O - - - - - - U - - - - - - - - - - - I - - - - - - - - - - I - - C C I - - - - - - - - - - - - - - - - - - - - - - - - - - AP = APPROVE C = CREATE Prepare the outline Business Case - - - - - - - - - - U - - - - - - - - - - - I - - - - - - - - - C - - - - - - C - - - - - - - - - - - - - - - - - - - - - - - - - CL = CLOSE Select the project approach and assemble the Project Brief - - - - - - - - - - U - - - - - - - - - - - I - - - - - - A C - I I C - I I I I - - - - - - - - - - - - - - - - - - - - - - - - - I = INPUT Plan the initiation stage - - - - - - - - - - IU - - - - - - - - - - - I - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - C - - - - O = OUTPUT Authorize initiation - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I AP - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I AP - - - - OB = OBTAIN A PROJECT DIRECTING Authorize the project - - - - - - I AP - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - I AP - - - - - - - - - - - - - - - - - - - - - - - - P = PREPARE Authorize a Stage or Exception Plan - - - - - - I AP - - - - - - I AP - I I AP - - - - - - I AP - - - - - - - - - - - - - - - - I AP - - - - - - - - - - - - - - - - - - - - I AP - - - R = RAISE Give ad hoc direction - - - - - - - - - - - - - - I - - I - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - U = UPDATE Authorize project closure - - - - - - I AP AP - - - - I AP - - - I AP - - - - - - I AP - - - - - - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - Prepare the Risk Management Strategy - - - - - - - - - - I - - - - - - - - - - - I - - - - - - I - - - - - - - - - - - - - - - - - - - - - C - - - C - - - - - - - - - Prepare the Configuration Management Strategy - - - - - - - - - C I - - - - - - - - - C - I - - - - - - I - - - - - - - - - - - - - - - C - - U - - - U - - I - - - - - - - - - Prepare the Quality Management Strategy - - - - - - - - - - - - - - - - - - - - I - I - C - - - - I - - - - - - - - - I - - - - - - - - - - C - - - - I - - - - - - - - - A PROJECT INITIATING Prepare the Communication Management Strategy - - - - - - - - - - - - - - - - - - - - I - I - - - - - - I - - - - - - - - - - - - - - - I C - - - I I - - - I - - - - - - - - - Set up the project controls - - - - - - - - - - - - - - - - - - - - I - I - - - - - - I - - - - - - - - - - - - - - - I I C U I I I U - - I - - - - - - - - - Create the Project Plan - - - - - - - - - U - - - - - - - - - - I - I - - - - - - I - - - - I - - - - I - - - - - I I I U C I I U - - I - - - - - - - - - Refine the Business Case - - - - - - C - - - - - - - - - - - - - - - - - - - - - - I - C I - - - - - - - - - - - - - - - - I - - - - - I - - - - - - - - - Assemble the Project Initiation Documentation - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I - - - - I I - - - - AS - - I - I I I I I I I I I - - - - - - - - - - - Authorize a Work package - - - - - - - - - U - - - - - - - - - - U - - - U - - - - - - - - - - - - - - - I - - - - I - I - - I - - - - U - I I U - - - I C PROCESSES Review Work Package status - - - - - - - - I U - - - - - - - - - - U - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IU - IU - - - - - I IU CONTROLLING Receive completed Work Packages - - - - - - - - - IU - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IU - - - - - - - A STAGE Review the stage status - - - - - - - - I - - - - - - - - - - - IU U U - I - - - I - - - - - - - - - - - I I I - - - - - - I - - - - - IU - IU - - - - - - - Report highlights - - - - - - - - I - I - - - - - - - C I I - I - I - - - I - - - - - - - - - - - I - - - - - I - - - - - - - - I - I - - - - - - - Capture and examine issues and risks - - - - - - - - - - U - - - - - - - - - U C - - - - - - - - - - - - - - - - - - I - I - - I I - - I - - - - - U - I - - - - - - - Escalate issues and risks - - - - - - - - - - - - - - C - - - - - IU IU - - - - - - - - - - - - - - - - - - I - I - - - - - - I - - - - - IU - - - I - - - - - Take corrective action - - - - - - - - - IU IU - - - - - - - - - IU IU - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IU - IU - - - - - - - MANAGING Accept a Work Package - - - - - - - - - - - - - - - - - - - - - - - - U - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - C I AP DELIVERY PRODUCT Execute a Work Package - - - - - OB - - C U - - - - - - - - - - - - - - U - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - C - - - - - - IU I Deliver a Work Package - - - - - - - - - I - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - U IU Plan the next stage - - - - - - - - - U - - - - - - - - - - IU - I - U - - C - - - - - - - - - - - - IU - - - - - - - - - - - - - - IU - - - - - C - - - BOUNDARY MANAGING Update the Project Plan - - - - - - - - - - - - - - - I - - - - U - - - - - - - - - - - - - - - - - - - IO - - - - - - - - U - - - - - U - - - I - I - - - A STAGE Update the Business Case - - - - - - IU - - - - - - - - - - - - - IU - - - - - - - - - - - - - - - - - - - I - - - U - - - - I - - - - - IU - - - - - - - - - Report stage end - - - - - - I - - - - - - C - - C - - - I - I C I - - - I - - - - - - - - - - - I - I - - - I - - - - - - - - I - - - I - - - - - Produce an Exception Plan - - - - - - - - - U - - - - I C - - - - IU - - - U - C - - - - - - - - - - - - - IO - - - - - - - - - - - - - - IU - - - I - - - - - Prepare planned closure - - - - - - - - - - - - - - - - - - - - - - - - - - - - I - - - - - - - - - - - IO - - - - - - - - IU - - - - - - - - - - - - - - - A PROJECT Prepare premature closure - C - - - - - - - - - - - - - - - - - - U - - - - - - - I - - - - - - - - - - - IO - - - - - - - - IU - - - - - - - - - - - - - - - CLOSING Hand over products OB - - - - - U - - U - - O - - - C - - - I - - - - - - - - - - - - - - - - - - - I - - - - I - - - - - - - - - I - - - - - - - - - Evaluate the project - - - - - - - - - - - - IO - - - I - - - I - I C I - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - I - - - - - - - - - Recommend project closure - - - - - - - - - - CL P - - - - - - - - CL CL - CL - - - - - - - - - - - - - - - I - - - - - I - - - - - - - - CL - - - - - - - - - CE2 PRO P RIN C ©C E op yri ILX Group - Leaders in eLearning, SS gh t www.ilxgroup.com - Company Information www.PRINCE2.com MAP Blended & Classroom PRINCE2 www.prince2.com - Everything PRINCE2 Training & Consultancy Solutions PRIN ILX Gro up To order further copies of this process model, sales@ilxgroup.com - General Enquiries Version: 080609 plc 200 or to contact a Training Specialist, CE 2 9 PR P Tel: +44 (0) 1270 611600 OCESS MA call +44 (0) 1270 611600 PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries. The Swirl logo™ is a Trade Mark of the Office of Government Commerce.