The document summarizes the results of a survey conducted by the FIAT/IFTA Media Management Commission about what stage members are at regarding digital archiving. The survey looked at stages related to preservation format, content management systems, access, metadata creation, and connection to the public. It found that most members have over half of their content digitized and stored on mass storage, though the cloud remains uncommon. Most use digital asset management systems for content and are working on digital rights management. Access is still mostly internal, though opening up slowly. Metadata creation is increasingly automated from production systems. About a third of archives do not have a dedicated website for connecting with the public.

1. WHERE ARE YOU ON THE TIMELINE?
Media Management Commission
FIAT/IFTA World Conference, Vienna 2015 – Eva-Lis Green, Brecht Declercq, Adrienne Warburton – 08.10.2015

2. What is the Timeline?
A representation of what stage FIAT/IFTA
members are in, on the journey towards
digital archiving in terms of –
• Preservation Format
• Content Management System
• Access
• Metadata Creation
• Connection to the public

3. You tell us
where you are,
FIAT/IFTA allows
you to compare

4. You tell us
where you are,
FIAT/IFTA brings
relevant information
to you

5. disclaimer:
“nice quote about
relativity of statististics
goes in here”
[Brecht Declercq]

6. TIMELINE SURVEY RESULTS
Number of responses 37
After elimination of doubles 36
Did not consent with disclosure 1
Did consent with disclosure 35

7. TYPE OF ORGANISATION
Broadcaster (26)
Private archive (2)
Institutional archive (7)

8. 16.3
7.0
18.6
18.6
7.0
30.2
2.3
2.9
5.7
28.6
11.4
17.1
34.3
0.0
0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0
Step 1: Analogue carriers such as film, video or
stills.
Step 2: Digital linear tape
Step 3: Up to 25% of digital files on mass storage
Step 4: 26% - 50% of digital files on mass storage
Step 5: 51% - 75% of digital files on mass storage
Step 6: 76% - 100% of digital files on mass storage
Step 7: Digital files stored in the cloud
1. Preservation format

9. 2.3
11.6
7.0
9.3
44.2
25.6
0.0
2.9
8.6
17.1
48.6
22.9
0.0 10.0 20.0 30.0 40.0 50.0 60.0
Step 1: Card index, log books, other paper based
finding aids
Step 2: Standalone databases and other
electronic documents
Step 3: Electronic, networked library cataloguing
and tape management systems
Step 4: Electronic, networked library cataloguing
and tape management systems linked to…
Step 5: Digital asset management system
Step 6: Digital asset management and rights
management system
2. Content management system

10. 4.7
9.3
37.2
11.6
23.3
14.0
0.0
5.7
37.1
20.0
20.0
17.1
0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0 40.0
Step 1: Viewing originals on video tape machines
and monitors or a Steenbeck
Step 2: Viewing preview copies on video tape
machine and monitors
Step 3: Browse copies on networked computers -
internally
Step 4: Browse copies over the web for staff on
and off site
Step 5: Browse copies over the web internally and
through external websites for staff and public…
Step 6: Browse copies over the web internally and
on external websites for staff and public acces;…
3. Access

11. 9.3
18.6
23.3
11.6
32.6
2.3
2.3
5.7
14.3
22.9
25.7
17.1
5.7
8.6
0.0 5.0 10.0 15.0 20.0 25.0 30.0 35.0
Step 1: Only production metadata in existence,
none created by cataloguers and no catalogue
Step 2: All metadata manually input by
cataloguers
Step 3: Some automatic creation of technical
metadata from digital files; descriptive…
Step 4: As stage 3 with metadata automatically
fed in from external applications (e.g.…
Step 5: As stage 4 with metadata also being put in
by production staff
Step 6: As stage 5 with metadata creation such as
tagging and crowd sourcing utilized
Step 7: As stage 6 with automatic metadata
creation such as speech-to-text, image…
4. Metadata creation

12. 46.5
23.3
11.6
18.6
31.4
25.7
25.7
17.1
0.0 10.0 20.0 30.0 40.0 50.0
Step 1: Featuring archival items on tv, radio
and own websites not dedicated to the
archive
Step 2: Tthe above plus featuring items on
own dedicated archival website'
Step 3: The above plus via external social
media platforms, sites and/or apps
Step 4: The above plus via external or own
platforms aiming at target groups e.g.
education'
5. Connection to the public

13. EVOLUTION vs 2014: HIGH LEVEL CONCLUSIONS
Preservation format:
Ever more members are over half way done with
digitization. The cloud remains one bridge too far.
Content management systems:
MAMs are nearly everywhere, expansion towards
Digital Rights Management: a challenge for many.

14. EVOLUTION vs 2014: HIGH LEVEL CONCLUSIONS
Access:
Mostly still on site and for staff only. But fortress walls
torn down slowly.
Metadata creation:
Ever more coming in via production, significant
increase for UGM and AGM.
Connection to the public:
1/3 (broadcaster’s) archives don’t have own website, but
almost 1/5 have dedicated platforms for special target groups.

15. THANK YOU FOR FILLING OUT
THE SURVEY!
WHERE ARE YOU ON THE TIMELINE?
Media Management Commission