The document discusses robotic process automation (RPA) and its application in procurement, highlighting how it can improve operational efficiency, optimize processes, and enhance compliance. Key presenters include Wendy Lawson, Mark Hubbard, and Jon Hansen, who emphasize the transformative potential of RPA in automating repetitive tasks in procurement. An on-demand webinar is available for further insights into RPA's benefits and implementation strategies.

1. What Source-to-Pay Leaders Need to Know
About Robotic Process Automation?
Access an On-Demand Webinar
on this topic here: http://zyc.us/2Cf9ZNl

2. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Wendy Lawson
Senior Director, Member Services and Technology at IACCM
Wendy is working as a - Director Advisory Services at IACCM. She utilizes her legal and information
technology background and experience to collaborate with corporate, public sector, not for profit and
individual members to drive IACCM projects and initiatives such as contract automation, standardization
and design. She is a member of The Law Society, The Society of Computers and Law and an associate
member of the American Bar Association.
Presenters

3. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Mark Hubbard
Managing Director at Smart Brown Dog Ltd
Mark is an experienced management consultant and trainer, specifically in the field of change
management, strategic purchasing, supplier relationship management and negotiation. Having
established Positive Purchasing in 2003, he also have significant experience in managing a
business from start-up and through growth. In 2014, he set up Smart Brown Dog Ltd, which is
focusing on the development of marketing strategies, advanced procurement support and sales
training.
Mark is also a thought leader has expertise in several areas of procurement practice including IoT.
Presenters

4. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Jon Hansen
Editor and Lead Writer, Procurement Insights
As the Editor and lead writer for the Procurement Insights Blog, Jon Hansen has written nearly
3,000 articles and papers; as well as five books on subjects as diverse as supply chain practice,
public sector policy, emerging business trends and social media.
In addition to being a much sought after speaker and moderator internationally, Jon is also the
host of the highly acclaimed PI Window on The World Show on Blog Talk Radio, which has aired
more than 800 episodes.
A two-time Ottawa Finalist for the Ernst & Young Entrepreneur of the Year Award, out of a group
of 15,000, Blog Talk Radio named Jon Hansen as one of their top 300 hosts.
Presenters

5. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
# for TweetChat . . .
#RPA2018

6. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Agenda
• What is Robotic Process Automation?
• How will RPA be used in the procurement process?
• How will procurement benefit from RPA?
• Link to the webinar

7. What is RPA?
Access an On-Demand Webinar
on this topic here: http://zyc.us/2Cf9ZNl

8. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Poll Number 1
On what area will Robotic Process Automation have the
greatest impact?
• Improved Operational Efficiency
• Optimization of Processes
• Improvement in Compliance
• Better Risk Management
• Cost Reduction

9. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Robotic Process Automation?
“ Robotic process automation has become a buzzword most
procurement professionals can’t escape. But despite its
seeming ubiquity, RPA still tends to produce just as much
head scratching as efficiency gains.”
Clarifying Robotic Process Automation: What It Is (and Isn’t) for Procurement – Spend Matters (January 8th,
2018)

10. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
And the answer is . . .
“Robotic process automation is simply a type of software
that mimics the activity of a human carrying out a task within
a process. The term is derived from the idea of a “software
robot,” an application that replicates the actions a user takes
through the user interface of a computer system.”
Clarifying Robotic Process Automation: What It Is (and Isn’t) for Procurement – Spend Matters (January 8th,
2018)

11. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
And this . . .
In simple terms, RPA is a software application that runs on
an end user’s computer, laptop or other device, emulating
tasks executed by human operators.
Its purpose is to integrate or automate the execution of
repetitive, rule-based tasks or activities. RPA does not
require development of code, nor does it necessitate direct
access to the code or database of the applications.”
WHAT PROCUREMENT NEEDS TO KNOW ABOUT ROBOTIC PROCESS AUTOMATION – Procurious
(August 19th, 2016)

12. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
And this . . .
 Most current RPA implementations are in industry-specific
processes such as claims processing in insurance, and risk
management in financial services. These processes, and
their associated tasks, are usually high-volume, structured,
repetitive and implemented on old technology.
 Normally, the processes are extremely stable. There is no
technology migration or modernisation roadmap involved,
and IT-led integration would be difficult and expensive.
WHAT PROCUREMENT NEEDS TO KNOW ABOUT ROBOTIC PROCESS AUTOMATION – Procurious
(August 19th, 2016)

13. Robotic Process Automation
and Procurement
Access an On-Demand Webinar
on this topic here: http://zyc.us/2Cf9ZNl

14. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Poll Number 2
What emerging trends – technological or otherwise, will have the greatest
impact on procurement?
• B2B digitalization
• Predictive analytics and forecasting tools
• Robotic Process Automation (RPA)
• Cloud computing
• Other

15. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
And this . .
WHAT PROCUREMENT NEEDS TO KNOW ABOUT ROBOTIC PROCESS AUTOMATION – Procurious (August 19th, 2016)

16. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
RPA & Procurement
RPA aids in improving the procurement function by efficiently
enhancing utilization of resources, and automating time-
consuming manual tasks which are best suited for bots.
TAKE PROCUREMENT TO NEW HEIGHTS WITH RPA IN 2018 - Zycus Blog (January 29th, 2018)

17. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Six RPA Procurement Uses
 Suggestive milestones and alerts to track contract utilization,
expiry, payment dates and receipt of goods based on historical
patterns
 Defining user specific approval workflows based on the
contract types and people involved
 Managing vendor information, on-boarding and multi-
parametric evaluation
TAKE PROCUREMENT TO NEW HEIGHTS WITH RPA IN 2018 - Zycus Blog (January 29th, 2018)

18. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Six RPA Procurement Uses (cont.)
 Automating request generation and management through a
logic driven model
 Enhancing evaluation and reporting through dynamic
dashboards
 Flipping spend data into savings booked automatically
TAKE PROCUREMENT TO NEW HEIGHTS WITH RPA IN 2018 - Zycus Blog (January 29th, 2018)
Street Journal (2017)

19. RPA Benefits
Access an On-Demand Webinar
on this topic here: http://zyc.us/2Cf9ZNl

20. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Poll Number 3
In which area will procurement derive the greatest benefit from Robotic
Process Automation?
• Improved operational efficiency
• Process optimization
• Improvement in compliance
• Better risk management
• Cost reduction
• Other

21. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
5 Benefits
 Improved Operational Efficiency
 Optimization of Processes
 Improvement in Compliance
 Better Risk Management
 Cost Reduction
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR PROCUREMENT? – Zycus Blog
(February 6th, 2018)

22. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Improved Operational Efficiency
Through RPA technology, automated systems or robots will
take over the manual task of transactional data entry which
requires minimal human intervention. Furthermore, all tasks
executed by robots would be recorded and error free which
further can be represented through auto generated dynamic
dashboards.”
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR PROCUREMENT? – Zycus Blog
(February 6th, 2018)

23. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Optimization of Processes
As robots will be handling the first level processes; human
workforce can focus on more significant strategic initiatives
vital for business such as working with stakeholders. Moreover,
the expedited processes executed through automation will
result in increased throughput and boost productivity beyond
regular business hours.”
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR PROCUREMENT? – Zycus Blog
(February 6th, 2018)

24. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Improvement in Compliancy
In case of a mismatch during invoice processing, a bot can
refer to the pre-set set of rules and regulations mentioned in
the contract and place a flag wherever the information is
incomplete and missing. This will result in expedited resolution
of all these cases as it is easier for an automated system to
scan and review the contracts in place and compare them
against standard templates and point out non-standard terms
and conditions.”
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR
PROCUREMENT? – Zycus Blog (February 6th, 2018)

25. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Better Risk Management
A human carries out a contract renewal process typically once in
a year whereas a robot can execute it in short span of time (may
be a month or a week). This provides an opportunity to both
vendor and organizations to have multiple contracts in place
specifically for the resources whose price are liable to fluctuate
with time. Both parties bounded through a contract can mitigate
their risks as through automated system it becomes easier to
juggle between many contracts each having multiple terms and
conditions.”
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR PROCUREMENT? – Zycus Blog
(February 6th, 2018)

26. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Cost Reduction
An automated system can work more than a human, as well as
faster and more efficiently. This could lead to cost savings as
implementing an automated system is a one time investment which
costs less than employing a full time functional resource. The same
pool of resources could be trained to work for more advanced
processes which require some sort of interpretation of data and
decision making.”
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR PROCUREMENT? – Zycus Blog (February 6th,
2018)

27. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Cost Reduction
Additionally, these L1 level processes which are typically outsourced
to a 3rd party vendor, can be executed in-house, using automation,
thus resulting in more productivity and faster execution along with
cost savings.
ROBOTIC PROCESS AUTOMATION (RPA) – WHAT’S IN STORE FOR PROCUREMENT? – Zycus Blog (February 6th,
2018)

28. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Business transformation first!

29. Working Together
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30. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
# for TweetChat . . .
#RPA2018

31. Source to Pay Suite: Spend Analysis | eSourcing | Contract Management | Supplier Management | Savings Management | Project Management | Request Management | Procure-to-Pay
Speaker Contact Information
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https://procureinsights.wordpress.com/
• Twitter: @piblogger1
• LinkedIn: https://ca.linkedin.com/in/jwhansen
• News Story Hotline: 819-230-2131

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