Are you considering digitizing your paper-based assets? If yes, check this presentation which discusses PDF/A. It also talks about the challenges of digitizing and preserving paper-based documents.
This presentation was given at the FOSE 2012 Records Management (RIM) conference held the week of April 2 and identifies several of the important standards to consider when wanting to preserve digital content. With the advent of 'Big Data', relying on standards will help to ensure our data/information is properly preservered.
Are you considering digitizing your paper-based assets? If yes, check this presentation which discusses PDF/A. It also talks about the challenges of digitizing and preserving paper-based documents.
This presentation was given at the FOSE 2012 Records Management (RIM) conference held the week of April 2 and identifies several of the important standards to consider when wanting to preserve digital content. With the advent of 'Big Data', relying on standards will help to ensure our data/information is properly preservered.
PDF/A or ISO 19005-1 was published in 2005. Since that time there have been a number of new features added to PDF. This presentation overviews the new features in PDF/A-2 which will be published in 2011.
A presentation by Geof Huth on the PDF/A preservation format presented at a meeting of the Mid-Atlantic Regional Archives Conference in Bethlehem, Pennsylvania, on October 21, 2011. This presentation puts PDF/A in the context of a digital preservation program and explains the uses of its format and some of the details of this international standard.
Evaluate PDF v. TIFF for scanning. Understand document characteristics and the pros and cons of PDF and TIFF based on indexing, search capability, security, archiving color and more. Look at the ramifications of file size, legal admissibility and conversion.
Does your organization have an archiving strategy in place? If so, you are on the right path! Are you leveraging the various PDF/A standards to enable successful long-term preservation and storage of business-critical information?
The slides for Geof Huth's presentation on PDF/A for Session 4. File Formats: More than alphabet soup? at the Mid-Atlantic Regional Archives Conference's fall meeting in Bethlehem, Pennsylvania, on 21 October 2011. (But remember what I always say: The slides aren't the presentation.)
Standard based Electronic Archiving for Clinical TrialsWolfgang Kuchinke
Content:
Requirements and challenges of electronic archiving on the way to an eArchive
Maintaining accessibility: the key challenge is the future use of materials when technological changes make original formats and operating environments obsolete
Transform materials to standard formats
Criteria for selecting file formats for long-term preservation
Methods of digital preservation Digital preservation
The archival properties of seven common formats
Archiving planing process
Archiving issues specific for clinical research
The Trial Master File (TMF) the central archival object
The Investigator Site File (ISF)
The trial master file contains the essential documents for a clinical trial that may be subject to regulatory agency oversight (audits)
An analysis of different TMFs was carried out for three representative studies
Electronic signatures may be created with increasing levels of security and validity
Qualified electronic signatures protect the authorship of a document (The signature is non-repudiable)
Joint archiving of data and documents
Digital archiving
Long-term preservation of appropriate materials should be based on “evidential, legal, contextual or information value”
GCP requirements also apply to digital archives
Data Life Cycle Management
Integrated Clinical Data Archive
Electronic Data Records Management and archiving
Persistence of Electronic Clinical Trial Data
Archive dichotomy - Two types of archiving: database and documents (TMF)
The three main components of a document record
Database archiving
PDF/A is a PDF subset that focuses on archiving. This presentation focuses on providing information on how to convert PDF to PDF/A and defines this format further.
Read more here: https://deftpdf.com/blog/what-is-pdfa
Canllawiau CBHC ar gyfer Archifau Archaeolegol Digidol – Ymagwedd Gynaliadwy ...RCAHMW
Cofnod Henebion Cenedlaethol (CHC) CBHC yw archif cyhoeddus Cymru o gofnodion yn ymwneud â’r amgylchedd hanesyddol, a dyma’r cartref cenedlaethol ar gyfer archifau archaeolegol digidol. Yn unol â hyn, mae wrthi’n datblygu ei gyfleusterau a gweithdrefnau archifo digidol i gydymffurfio â safonau rhyngwladol, sef model cyfeiriol y System Gwybodaeth Archifol Agored (OAIS) – OAIS (ISO 14721). I sicrhau cydymffurfiad effeithiol a dichonadwy, mae’n bwriadu mabwysiadu pecyn archifau digidol sy’n bodloni safonau’r diwydiant, wedi’i gynhyrchu gan Preservica, fel rhan o’i blatfform data presennol. Bydd hyn yn sicrhau cydymffurfiad â llifoedd gwaith OAIS, bod cynnwys digidol yn cael ei ddiogelu, a bod y cyhoedd yn gallu cyrchu cofnodion digidol.
Er mwyn sicrhau bod derbynion digidol yn cael eu derbyn a’u hymgorffori yn y system hon mor effeithlon â phosibl, ac mewn modd cynaliadwy sy’n cymryd lefelau staffio i ystyriaeth, mae CBHC wedi creu canllawiau ar gyfer archifau digidol. Mae’r rhain yn nodi sut y dylai cynhyrchwyr data yn y sector sy’n bwriadu rhoi cofnodion ar adnau yn CHC drefnu, disgrifio a fformatio archifau archaeolegol digidol. Bwriedir i’r canllawiau gael eu defnyddio o ddechrau prosiect, ac fe’u cynhwysir fel atodiad i Safonau Cenedlaethol Cymru ar gyfer Casglu ac Adneuo Archifau Archaeolegol a gyhoeddir maes o law. Cânt eu lledaenu hefyd drwy’r drefn caniatâd cynllunio.
Bydd y sgwrs yn amlinellu gofynion y model cyfeiriol OAIS ac yn dangos sut y mae CBHC yn gweithredu i gydymffurfio ag ef. Bydd yn egluro’r gofynion cyffredinol yn y canllawiau yn y cyd-destun hwn, gan roi pwyslais ar yr angen am ddata wedi’u strwythuro’n dda a metadata disgrifiadol digonol i ganiatáu ar gyfer cadwraeth ddigidol ac, yn bwysicaf oll, gallu defnyddwyr data i gyrchu a defnyddio’r archif.
DPFManager workshop in Barcelona with members of the Official Association of at the Librarians (Col·legi Oficial de Bibliotecaris i Documentalistes de Catalunya – COBDC), to show the functionalities offered by the DPF Manager to check TIFF files.
Presentation arsip nov 2012 frans smit handoutGemeente Almere
Many small steps make one Journey or: how to create an infrastructure for digital preservation. Jakarta, November 8, 2012. National Archives Conference Indonesia.
This presentation was provided by Lesley West of ASTM during the NISO event, XML for Standards Publishers, held on Monday, April 24, 2017 in Washington DC.
Need to get your business using social business. Start with thissummary of toolkit that will give you insights into the world of social business through the latest AIIM Toolkit on Social Business.
PDF/A or ISO 19005-1 was published in 2005. Since that time there have been a number of new features added to PDF. This presentation overviews the new features in PDF/A-2 which will be published in 2011.
A presentation by Geof Huth on the PDF/A preservation format presented at a meeting of the Mid-Atlantic Regional Archives Conference in Bethlehem, Pennsylvania, on October 21, 2011. This presentation puts PDF/A in the context of a digital preservation program and explains the uses of its format and some of the details of this international standard.
Evaluate PDF v. TIFF for scanning. Understand document characteristics and the pros and cons of PDF and TIFF based on indexing, search capability, security, archiving color and more. Look at the ramifications of file size, legal admissibility and conversion.
Does your organization have an archiving strategy in place? If so, you are on the right path! Are you leveraging the various PDF/A standards to enable successful long-term preservation and storage of business-critical information?
The slides for Geof Huth's presentation on PDF/A for Session 4. File Formats: More than alphabet soup? at the Mid-Atlantic Regional Archives Conference's fall meeting in Bethlehem, Pennsylvania, on 21 October 2011. (But remember what I always say: The slides aren't the presentation.)
Standard based Electronic Archiving for Clinical TrialsWolfgang Kuchinke
Content:
Requirements and challenges of electronic archiving on the way to an eArchive
Maintaining accessibility: the key challenge is the future use of materials when technological changes make original formats and operating environments obsolete
Transform materials to standard formats
Criteria for selecting file formats for long-term preservation
Methods of digital preservation Digital preservation
The archival properties of seven common formats
Archiving planing process
Archiving issues specific for clinical research
The Trial Master File (TMF) the central archival object
The Investigator Site File (ISF)
The trial master file contains the essential documents for a clinical trial that may be subject to regulatory agency oversight (audits)
An analysis of different TMFs was carried out for three representative studies
Electronic signatures may be created with increasing levels of security and validity
Qualified electronic signatures protect the authorship of a document (The signature is non-repudiable)
Joint archiving of data and documents
Digital archiving
Long-term preservation of appropriate materials should be based on “evidential, legal, contextual or information value”
GCP requirements also apply to digital archives
Data Life Cycle Management
Integrated Clinical Data Archive
Electronic Data Records Management and archiving
Persistence of Electronic Clinical Trial Data
Archive dichotomy - Two types of archiving: database and documents (TMF)
The three main components of a document record
Database archiving
PDF/A is a PDF subset that focuses on archiving. This presentation focuses on providing information on how to convert PDF to PDF/A and defines this format further.
Read more here: https://deftpdf.com/blog/what-is-pdfa
Canllawiau CBHC ar gyfer Archifau Archaeolegol Digidol – Ymagwedd Gynaliadwy ...RCAHMW
Cofnod Henebion Cenedlaethol (CHC) CBHC yw archif cyhoeddus Cymru o gofnodion yn ymwneud â’r amgylchedd hanesyddol, a dyma’r cartref cenedlaethol ar gyfer archifau archaeolegol digidol. Yn unol â hyn, mae wrthi’n datblygu ei gyfleusterau a gweithdrefnau archifo digidol i gydymffurfio â safonau rhyngwladol, sef model cyfeiriol y System Gwybodaeth Archifol Agored (OAIS) – OAIS (ISO 14721). I sicrhau cydymffurfiad effeithiol a dichonadwy, mae’n bwriadu mabwysiadu pecyn archifau digidol sy’n bodloni safonau’r diwydiant, wedi’i gynhyrchu gan Preservica, fel rhan o’i blatfform data presennol. Bydd hyn yn sicrhau cydymffurfiad â llifoedd gwaith OAIS, bod cynnwys digidol yn cael ei ddiogelu, a bod y cyhoedd yn gallu cyrchu cofnodion digidol.
Er mwyn sicrhau bod derbynion digidol yn cael eu derbyn a’u hymgorffori yn y system hon mor effeithlon â phosibl, ac mewn modd cynaliadwy sy’n cymryd lefelau staffio i ystyriaeth, mae CBHC wedi creu canllawiau ar gyfer archifau digidol. Mae’r rhain yn nodi sut y dylai cynhyrchwyr data yn y sector sy’n bwriadu rhoi cofnodion ar adnau yn CHC drefnu, disgrifio a fformatio archifau archaeolegol digidol. Bwriedir i’r canllawiau gael eu defnyddio o ddechrau prosiect, ac fe’u cynhwysir fel atodiad i Safonau Cenedlaethol Cymru ar gyfer Casglu ac Adneuo Archifau Archaeolegol a gyhoeddir maes o law. Cânt eu lledaenu hefyd drwy’r drefn caniatâd cynllunio.
Bydd y sgwrs yn amlinellu gofynion y model cyfeiriol OAIS ac yn dangos sut y mae CBHC yn gweithredu i gydymffurfio ag ef. Bydd yn egluro’r gofynion cyffredinol yn y canllawiau yn y cyd-destun hwn, gan roi pwyslais ar yr angen am ddata wedi’u strwythuro’n dda a metadata disgrifiadol digonol i ganiatáu ar gyfer cadwraeth ddigidol ac, yn bwysicaf oll, gallu defnyddwyr data i gyrchu a defnyddio’r archif.
DPFManager workshop in Barcelona with members of the Official Association of at the Librarians (Col·legi Oficial de Bibliotecaris i Documentalistes de Catalunya – COBDC), to show the functionalities offered by the DPF Manager to check TIFF files.
Presentation arsip nov 2012 frans smit handoutGemeente Almere
Many small steps make one Journey or: how to create an infrastructure for digital preservation. Jakarta, November 8, 2012. National Archives Conference Indonesia.
This presentation was provided by Lesley West of ASTM during the NISO event, XML for Standards Publishers, held on Monday, April 24, 2017 in Washington DC.
Need to get your business using social business. Start with thissummary of toolkit that will give you insights into the world of social business through the latest AIIM Toolkit on Social Business.
This presentation shares benchmark statistics on the use of social media in organizations. It establishes a clear definition of Enterprise 2.0 and Web 2.0.
Using and Securely Exchanging Health RecordsBetsy Fanning
In this presentation, we describe what PDF Healthcare is, discuss the latest trends in electronic healthcare information exchange, and help patients, clinicians, and healthcare information systems suppliers understand why PDF Healthcare can and should be used for managing and securely exchanging health-related information.
Embracing GenAI - A Strategic ImperativePeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
2024.06.01 Introducing a competency framework for languag learning materials ...Sandy Millin
http://sandymillin.wordpress.com/iateflwebinar2024
Published classroom materials form the basis of syllabuses, drive teacher professional development, and have a potentially huge influence on learners, teachers and education systems. All teachers also create their own materials, whether a few sentences on a blackboard, a highly-structured fully-realised online course, or anything in between. Despite this, the knowledge and skills needed to create effective language learning materials are rarely part of teacher training, and are mostly learnt by trial and error.
Knowledge and skills frameworks, generally called competency frameworks, for ELT teachers, trainers and managers have existed for a few years now. However, until I created one for my MA dissertation, there wasn’t one drawing together what we need to know and do to be able to effectively produce language learning materials.
This webinar will introduce you to my framework, highlighting the key competencies I identified from my research. It will also show how anybody involved in language teaching (any language, not just English!), teacher training, managing schools or developing language learning materials can benefit from using the framework.
Synthetic Fiber Construction in lab .pptxPavel ( NSTU)
Synthetic fiber production is a fascinating and complex field that blends chemistry, engineering, and environmental science. By understanding these aspects, students can gain a comprehensive view of synthetic fiber production, its impact on society and the environment, and the potential for future innovations. Synthetic fibers play a crucial role in modern society, impacting various aspects of daily life, industry, and the environment. ynthetic fibers are integral to modern life, offering a range of benefits from cost-effectiveness and versatility to innovative applications and performance characteristics. While they pose environmental challenges, ongoing research and development aim to create more sustainable and eco-friendly alternatives. Understanding the importance of synthetic fibers helps in appreciating their role in the economy, industry, and daily life, while also emphasizing the need for sustainable practices and innovation.
Instructions for Submissions thorugh G- Classroom.pptxJheel Barad
This presentation provides a briefing on how to upload submissions and documents in Google Classroom. It was prepared as part of an orientation for new Sainik School in-service teacher trainees. As a training officer, my goal is to ensure that you are comfortable and proficient with this essential tool for managing assignments and fostering student engagement.
A Strategic Approach: GenAI in EducationPeter Windle
Artificial Intelligence (AI) technologies such as Generative AI, Image Generators and Large Language Models have had a dramatic impact on teaching, learning and assessment over the past 18 months. The most immediate threat AI posed was to Academic Integrity with Higher Education Institutes (HEIs) focusing their efforts on combating the use of GenAI in assessment. Guidelines were developed for staff and students, policies put in place too. Innovative educators have forged paths in the use of Generative AI for teaching, learning and assessments leading to pockets of transformation springing up across HEIs, often with little or no top-down guidance, support or direction.
This Gasta posits a strategic approach to integrating AI into HEIs to prepare staff, students and the curriculum for an evolving world and workplace. We will highlight the advantages of working with these technologies beyond the realm of teaching, learning and assessment by considering prompt engineering skills, industry impact, curriculum changes, and the need for staff upskilling. In contrast, not engaging strategically with Generative AI poses risks, including falling behind peers, missed opportunities and failing to ensure our graduates remain employable. The rapid evolution of AI technologies necessitates a proactive and strategic approach if we are to remain relevant.
Introduction to AI for Nonprofits with Tapp NetworkTechSoup
Dive into the world of AI! Experts Jon Hill and Tareq Monaur will guide you through AI's role in enhancing nonprofit websites and basic marketing strategies, making it easy to understand and apply.
How to Make a Field invisible in Odoo 17Celine George
It is possible to hide or invisible some fields in odoo. Commonly using “invisible” attribute in the field definition to invisible the fields. This slide will show how to make a field invisible in odoo 17.
2. About AIIM
AIIM, the Industry Association helping organizations
to find, control and optimize their information with:
–Market Education
–Professional Development
–Membership and Peer Networking
AIIM, an ANSI Accredited Standards Developer and:
–Secretariat for ISO TC171, Document Management
–Secretariat for ISO TC171, SC2, Document
Management, Application Issues
–U.S. Technical Advisory Group (TAG) Administrator
–Facilitating the development of PDF Standards
3. PDF/A is
• Not a…
▫ Document management solution
▫ Preservation method
• Is a…
▫ File format
4. Electronic Document
• PDF/A is all about electronic or born digital documents –
this is how the standard defines electronic documents
“Electronic representation of a page-oriented
aggregation of text and graphic data, and metadata
useful to identify, understand and render that data,
that can be reproduced on paper or optical microform
without significant loss of its information content. ”
Source: ISO 19005-1
5. Definition of Long-term
Long-term is important to PDF/A, this is how we define long-term:
Long-term:
“period of time long enough for there to be concern about
the impacts of changing technologies, including support for
new media and data formats, and of a changing user
community, on the information being held in a repository,
which may extend into the indefinite future”
Source: ISO 19005-1
6. What is the Business Need for PDF/A?
• Cradle to grave (Full life cycle of the document)
• PDF like the Rosetta Stone
• Compatibility into future
• Migration (Only migrate media)
• Independence (Not reliant on
Specific hardware or software)
7. Users who will benefit
• Legal
• Academics
• Archivists
• Records Managers
• Historians
• Technical and scientific
• Office and Business
9. Electronic Document Types
• TIFF
▫ Well known
▫ Difficult to create digitally born documents
▫ Indexing documents may be difficult
▫ Access is through an index
10. Electronic Document Types
• XML
▫ Many schema exist
▫ Preserves content not the structure
▫ Depends on DTD for visual appearance
11. Electronic Document Types
• Native File Formats
▫ Several file formats (.doc, .docx, .wpd, .rtf, .xls)
▫ May render differently depending on the device or
platform used
▫ May be proprietary
12. PDF
• Portable Document Format
▫ Widely used world wide
Business
Government
Libraries and archives
▫ Information must be kept for long periods of time
▫ Must remain useable and accessible across multiple
generations of technology
13. What is PDF?
• Reliable consistent viewing and printing
• Mix text, raster images, line art, color
• Basic unit is the page
• Easy navigation, fast access to any page
• Small file size
14. Why Standardize a Version of PDF
• PDF is powerful and flexible
• May be too flexible for some applications
• Need higher degree of reliability
• May want standard in hands of neutral non-commercial
body
15. PDF/A: The Standard
ISO 19005-1:2005,
Document management – Electronic document file
format for long-term preservation – Part 1: Use of PDF
1.4 (PDF/A-1)
16. The PDF/A standard
• PDF/A is a file format standard
• PDF/A is just one component of a comprehensive
preservation strategy
▫ Successful implementation depends upon:
Records management policies and procedures
Additional requirements and conditions
Quality assurance processes
17. PDF/A
• PDF/A is intended to address three primary issues:
▫ Define a file format that preserves the static visual
appearance of electronic documents over time
▫ Provide a framework for recording metadata about
electronic documents
▫ Provide a framework for defining the logical structure
and semantic properties of electronic documents
18. What is in the PDF/A Standard?
• Conformance Levels
• Technical requirements
▫ Lay out similar to PDF Reference 1.4
▫ Defines required, restricted, prohibited
• Best Practices
19. PDF/A Concept
• Develop a standard based on a restricted subset
of PDF
• Published by Internationally recognized
standards body such as ISO
• Focus on archive needs of governments,
corporations, libraries
20. PDF/A Usage
• PDF/A standard may be used by vendors to:
▫ Develop applications that read and write and
otherwise process PDF/A files
• These applications will be used by organizations to:
▫ Create and process PDF/A conformant files
As part of their business processes
In conjunction with necessary adjunct archival and
records management policies and procedures
21. ISO/TC 171/SC 2/WG 5
• ISO Joint Working Group (JWG) for ISO 19005-1
(PDF/A)
▫ ISO/TC 171/SC 2, Document management
applications – Application issues
▫ ISO/TC 130, Graphic technology
▫ ISO/TC 46/SC 11, Information and documentation –
Archives/records management
▫ ISO/TC 42, Photography
22. The PDF/A standard
• Multi-part ISO International Standard
▫ ISO 19005-1:2005, Document management –
Electronic document file format for long-term
preservation – Part 1: Use of PDF 1.4 (PDF/A-1)
▫ Part 2 (19005-2) intended to bring PDF/A into
conformance with ISO 32000-1
▫ And additional future parts, as necessary
23. PDF/A Terminology
• PDF/A-1 refers to the format defined by Part 1 (ISO
19005-1) of the standard
• Part 2 (ISO 19005-2) will define PDF/A-2
• New Parts can be added to the PDF/A family of
standards without making previous Parts obsolete
• Conformance Level A identified as PDF/A-1a
• Conformance Level B identified as PDF/A-1b
24. Role of AIIM and NPES
• PDF/A Standard Developers in the United States –
• AIIM, Association for Information and Image
Management
▫ Secretariat to ISO/TC 171 and ISO/TC 171/SC2
▫ Secretariat to US Technical Advisory Group (TAG) for
ISO/TC 171
• NPES, The Association for Suppliers of Printing,
Publishing, and Converting Technologies
▫ Secretariat to ANSI Committee for Graphic Arts
Technologies Standards (CGATS)
▫ Secretariat to US TAG for ISO/TC 130
25. PDF/A Caveats
• However…
▫ PDF/A alone does not guarantee preservation
▫ PDF/A alone does not guarantee exact replication of
source material
▫ The intent of PDF/A is not to claim that PDF-based
solutions are the best way to preserve electronic
documents
▫ But once you have decided to use a PDF-based
approach, PDF/A defines an archival profile of PDF
that is more amenable to long-term preservation
26. Definition of Conformance Levels
Conformance levels enforce the requirements
established in the standard. This is what we mean by
conformance level.
Conformance Level:
“identified set of restrictions and requirements to
which files and readers must comply”
Source: ISO 19005-1
28. PDF/A requirements
• Conformance to PDF 1.4
PDF 1.4
• With features that are
required, recommended,
restricted, prohibited Recommended
• Reader functional Required Prohibited
requirements
• Features not documented Restricted
in 1.4 are ignored by
PDF/A readers
30. Creating PDF/A Files
• Electronic Documents to PDF/A
▫ Native file to PDF/A
▫ PDF to PDF/A
• Scanning to PDF/A
• Converting to PDF/A
• Saving emails to PDF/A
31. PDF/A from Scanned Documents
• Documents originate in paper format
• Most scanners support PDF
• Some scanners support PDF/A
• Scan to PDF
• Specify PDF/A compliant
32. Office 2007
A PDF/A
file can be
created
from a
Microsoft
Word
document.
34. Other PDF Standards
• PDF/E (Engineering), ISO 24517-1
▫ For engineering, architectural, and GIS documents
• PDF/UA (Universal Access)
▫ Intended to address Section 508 concerns
• PDF Healthcare
▫ Exchange of electronic health records
• PDF, ISO 32000-1
▫ PDF Reference on which PDF is based
• PDF/X, ISO 15930
▫ Pre-press data exchange
35. Further Information
• AIIM’s PDF/A Committee web page
http://www.aiim.org/pdfa
• AIIM’s PDF Expert Corner
http://www.aiim.org/standards.asp?ID=33736
• NPES PDF/A Toolkit
http://www.npes.org/standards/toolspdfa.html
• PDF/A Competence Center
http://www.pdfa.org
