What Do You Know About Font Formatting Notes

Independent Practice: Paragraph Formatting Student Activity

Student Name: Period: Date:

WHAT DO YOU KNOW ABOUT FONT FORMATTING?
Directions: Key the items below and apply the font formats directed for each. Below each
item, describe the steps you took to apply the formats and why each format is used.

1. Key Computer Applications I in bold font.

2. Italicize the word champion.

3. Underline words but not spaces in the phrase Pledge of Allegiance.

4. Apply a style other than bold to the phrase Business Reports.

5. Apply a subscript to the 2 in H2O.

6. Key the phrase FBLA Membership Roster in small capital letters.

7. Key Business Classes are Fun! and format the text as serif font.

8. Key the following sentence and insert the é symbol where appropriate.

I sent my résumé to the personnel department at Global Financing, Inc.



INDEPENDENT PRACTICE: PARAGRAPH FORMATTING
Directions: In this activity, you will work independently to apply formats to paragraphs and
answer related questions.

Part I: Key the following paragraph and apply the formats listed below.

The purpose of Future Business Leaders of America (FBLA) is to provide as an integral
part of the instructional program additional opportunities for students (grades 6-12) in
business education and to develop vocational and career supportive competencies and to
promote civic and personal responsibilities.1
1
North Carolina Future Business Leaders of America State Awards Program, 2001 Edition
1. Indent the first line

2. Double space the paragraph

3. Add a footnote

4. Add a border around the paragraph

Part II: Key the following paragraph and apply the formats listed below.
Are You Too Young to Plan Your Retirement?
The average American is now expected to live into his or her 80s. That means that you
could be living on retirement for up to a third of your life. True, your living expenses are likely
to be somewhat lower in retirement than they are now, while you are working and perhaps
raising a family. Think about the money it will take to live comfortably and then multiply it by
20 or even 30 years. But according to many financial experts, in order to maintain your
current standard of living, you will need 60 to 80 percent of your final working income for
every year of your retirement. It’s a big number and it won’t happen automatically. Don’t
forget about inflation when planning for your retirement. The cost of a movie ticket in 2000
was $9.00. A movie ticket in 2025 is expected to cost $28.81. A car cost $16,615 in 2000.
The same car will cost $53,180 in 2025. Source: NC 401(k) Plan: Helping You Bild a Better
Financial Future. July 2004. Prudential Retirement.

1. Beginning with the sentence “The cost of a movie ticket in 2000 . . .,” format the
remaining sentences as a bulleted list
2. Select the entire paragraph (except the bulleted list) and format it as a hanging indent.
3. Cut the sentence “Think about the money it will take to live comfortably and then multiply
it by 20 or even 30 years” and paste it after the sentence “But according to many
financial experts, in order to maintain your current standard of living, you will need 60 to
80 percent of your final working income for every year of your retirement.”
4. Format “Are You Too Young to Plan Your Retirement?” as a paragraph heading.



5. Format the source note in hanging indent style

Part III: Key the answers to the following questions in complete sentences. Save and submit
according to teacher instructions.

1. What are two techniques used to indent a paragraph?
2. Why might paragraphs be double-spaced?
3. What affect did the border have on the text you keyed?
4. What happened when you applied bullets?
5. How did bullets make the list easier to read?
6. What does a hanging indent look like?
7. What is the purpose of a paragraph heading?

Table Formatting Notes Student Activity


TABLE FORMATTING NOTES
Directions: Use this document to take notes as your teacher guides you
through the uses and formats commonly associated with tables.
Components of a Table

Procedure

Font, Page, and Paragraph Formatting Review Student Activity


INDEPENDENT PRACTICE: TABLE FORMATTING

Create a table of your favorite television shows Monday through Friday. Apply the following
formats:
1. Horizontally and vertically center the column and row headings and key them in bold font
2. Adjust rows evenly
3. Merge any cells that represent hour-long shows
4. Divide all columns evenly
5. Include at least one merged row or column
6. Apply shading to the row and column headings
7. Key an appropriate title for the table
8. Save and print the table according to teacher directions

6411 – Computer Applications I Summer 2008, Version 2 Competency B – 3.01 – page 5



INDEPENDENT PRACTICE: PAGE FORMATTING INSTRUCTIONS
DIRECTIONS: EDIT THE EXCERPT FROM WILD WOMAN’S GUIDE TO ETIQUETTE,
CHAPTER 9, BY SHARON A. HILL THAT HAS BEEN SENT TO YOU
ELECTRONICALLY BY YOUR TEACHER AS DIRECTED BELOW. ANSWER THE
QUESTIONS ON THE NEXT PAGE.
1. Format the title, Chapter 9. Telephone Etiquette as follows:
 Font size 16
 Font style – Bold
 Font – Arial
 Font effect – Small caps
2. Set the left margin to 1.25”
3. Triple space after the title
4. Indent all paragraphs
5. Double space the entire chapter and delete any extra spaces between paragraphs
6. Format all side headings as paragraph headings in a sans serif font
 Format the text as bold and initial caps
 Insert a period after the text (do not bold the period)
 The font size should correspond to that of the paragraph text, which is 12
 The paragraph body begins on the same line as the paragraph heading
7. Cut the paragraph about placing a telephone call and paste it ahead of the section
on leaving messages
8. Add a border around the title
9. Format the five paragraphs below Cell phones and pagers with bullets. Single
space within and double space between each bulleted item
10. Format a page border around the entire document
11. Format a header with the chapter title 12 pt Arial font in the left-hand margin. Do not
show the header on the first page
12. Format a footer with a page number in the bottom right hand margin in the same font
and size as the header
13. Quadruple space at the end of the body of the chapter to key the reference in
hanging indent format
14. Format the book title in italics
15. Protect against orphans and widows by using manual (hard) page breaks
16. Proofread the document before saving and submitting




KEY THE TEXT ABOUT FONT ACCORDING TO THE GUIDELINES LISTED BELOW:
• Key a title for the text that as placed and formatted appropriately
• Use your knowledge of font formatting to draw attention to key words
• Determine the appropriate paragraph breaks and indent each.
• At the end of the text, use two bulleted lists to provide 3 examples each of sans serif
fonts and serif fonts.
A serif font is one that has small attributes at the tips of each letter. The most commonly used
serif font is Times New Roman. It is often used in the body of a letter or report. A sans serif
font does not include the attributes at the tips of each letter. Arial is a sans serif font. Sans
serif fonts are commonly used in title texts and serifs are commonly used for the body text.
While there is no steadfast rule that dictates a sans serif font must be used for titles and a serif
for body, this practice is used more often than not in hard copy materials. Serif fonts are said
to propel the reader forward because of the natural right-sided slant of the letters. Sans serif
fonts are the preferred font for web-based content. Sans is a French word meaning without.
Key the answers to the following questions:
1. What is the difference between a serif font and a sans serif font?
2. Which font is preferred for hard copy text?
3. Why are serif fonts preferred?
4. What font is used in this question?


What do you know about Business Documents? Student Activity

Student Name Date: Period

WHAT DO YOU KNOW ABOUT BUSINESS DOCUMENTS?
Part II Directions: Although you are not expected to know the details and descriptions of each
document listed below, you probably know more than you think you do! Describe what you
know about the following business documents and come back to this document later to rate
your progress.

Date:
Date:
Document I now know more about each
What I know about components and uses of
document and my comfort
this document:
levels are:

Résumé I feel that I am an expert.
I know enough to get by with
a little more practice.
I don’t have a clue.

Business I feel that I am an expert.
Letter I know enough to get by with

Personal I feel that I am an expert.
Business I know enough to get by with
Letter a little more practice.

Memo I feel that I am an expert.

Agenda I feel that I am an expert.

Minutes I feel that I am an expert.


What do you know about Business Documents? Student Activity

Student Name Date: Period

Date:
Date:
Document I now know more about each
What I know about components and uses of
document and my comfort
this document:
levels are:

Research
Report

I feel that I am an expert.

Table of I feel that I am an expert.
Contents I know enough to get by with


Business Document Notes: Résumé Student Notes

BUSINESS DOCUMENT NOTES: RÉSUMÉ

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?

MARGINS
• No less than .5 inch margins
• Use white space uniformly to create a professional appearance and emphasize the content

COMPONENTS
• Name
• Address To see a full-size copy of this document, refer to
• Phone number(s) 1 of the 3.01 Document Examples PDF file
page
• Email Address

• Listed in chronological order beginning with the most recent
• If not graduated yet, list date of expected graduation
• Include courses enrolled that directly relate to the position sought


Business Document Notes: Résumé Student Notes
• Listed in chronological order, beginning with the most recent
• Use the term that is most descriptive.
 For example, someone who worked with his dad fixing cars
would describe their knowledge as experience
 Someone employed at Fast Lanes Auto Store would describe
their knowledge as employment
• Include type of position, name and location of organization, dates of
employment, and brief description of responsibilities
• Use action statements
• Experience may be keyed before education if needed for added
emphasis
• Listed with permission of the reference
• If included on the résumé, include name and contact information
• If not included on the résumé, a statement indicating that references
will be provided upon request should be included
• Never use relatives or peers as references

OPTIONAL INFORMATION
• Concise statement of your purpose, usually for a specific job

• Examples: Reading, skiing, hiking, Boy Scouts, choir, and fishing,
etc.
• Examples: Volunteering at the local hospital or animal shelter,
tutoring, etc.
• Indicate leadership ability, service to others, expertise, for example,
chapter president of FBLA
• Especially applicable to companies with international holdings and
interests or in communities with diverse cultures

GUIDELINES FOR KEYING
• Contact’s name is usually keyed in large font in the header section, followed by his/her
contact information, usually keyed in smaller text
• Sections are commonly divided into columns – headings on the left and descriptive text on
the right
• Limit length one page as often as possible
• Must be free of any errors
• Format and text should be easy to read and attractively presented
• Do not use a font size less than 11 or 12 pt.


Independent Practice: Résumé Student Activity


INDEPENDENT PRACTICE: RÉSUMÉ

Julie Local
4518 Summit Point Road
Archdale, North Carolina 28456
336-455-3322 (H)
336-444-5633 (C)
jlocal@earthling.com

OBJECTIVE Seeking a manager intern position with Smiley’s Daycare

EDUCATION Senior at Groom High School, Archdale, NC
Graduation May 2009
Business Administration concentration
GPA 3.6

EXPERIENCE Harris Grocery Store, Archdale, NC
Cashier, May 2007 to present
Manage cash register and assist customers as needed.

Self Employed
Babysitter, 2005 to present
Care for neighborhood children, all ages on an as-needed basis.

Self Employed
Nanny, June 2006 – August 2006
Employed as daytime nanny by two families. Provided care and
supervision for four children aged 6 months to 7 years. Responsible for
driving children to and from summer activities, light house keeping, and
daily art projects.

REFERENCES Steve and Mary Ward, 4534 Alston Court, Archdale, NC 28456,
336-558-8845

Mary Woodlawn, 4545 Jamestown Place, Archdale, NC 28456,
336-454-3345

Alice Creech, 4555 Knox Road, Archdale, NC 28456, 336-556-3331


Business Document Notes: Business Letter Student Notes

BUSINESS DOCUMENT NOTES: BUSINESS LETTER


MARGINS
• Adjust the margins so that the letter has a uniform amount of white space at each margin and is
slightly oriented to the top or centered

COMPONENTS (IN ORDER)
• Preprinted information in the header and sometimes in the footer that
usually contains the company name, address, email address, logo,
and other contact information
See pages 3-4 of the 3.01 Document
• The date the letter was written, spelled out, as in April 30, 2010
Examples PDF file
• Keyed on the first line of the inside address and used to address a
specific person or job (Sales Manager) within an organization
• The name of the addressee, name of the business, street address,
city, state abbreviation, and zip
• The greeting



• Keyed below the salutation because it is considered part of the
message
• Key the word Subject in all caps, followed by a colon and the topic,
also in all caps
• Gives the reader a quick overview of the topic
• The letter content
• Key paragraphs in single space format with a double space between
• The goodbye
• Keyed name of the company in all caps, placed a double space below
the complimentary close
• Author’s name and title, which may be keyed on one or two lines,
depending on length
• Initials of the typist of the letter and sometimes the author as well
(keyed first)
 Example: bc/mw or BC/MW
 No punctuation is used with the initials
• Indicates that another document is included with the letter.
Sometimes the enclosures are identified. Example: Enclosure:
Résumé
• Indicates the names of other parties who have received copies of the
letter. Example: cc Mrs. Dian Moon

PUNCTUATION STYLES
• A colon is keyed after the salutation (Dear Mrs. May:)
• A comma is keyed after the complimentary close (Sincerely,)

• No punctuation after the salutation or the complimentary close

FORMAT

• All lines begin at the left margin

• The date and closure are keyed AT center point (about 6 tabs)




• A quadruple space follows the date line, leaving three blank lines between the date and the
inside address
• A double space follows the inside address, leaving one blank line between the inside address
and the salutation
• A double space follows the salutation, leaving one blank line between the salutation and the
body
• The body of the letter is single spaced, with a double space between paragraphs
• A double space precedes the complimentary close
• If the company signature is included in the letter, it is keyed a double space below the
complimentary close and a quadruple space (three blank lines) above the writer’s signature
block
• If no company signature is included in the letter, the writer’s signature block is keyed a
quadruple space below the complimentary close
• A double space separates the writer’s signature block from any remaining parts of the letter
• Reference initials, enclosure notation, copy notation, etc. are single or double spaced
Reference initials are not required when the writer is also the typist


Independent Practice: Business Letter Student Activity


INDEPENDENT PRACTICE: BUSINESS LETTER

Directions: Key the information below as a business letter in block style with mixed punctuation. Use
today’s date and your name in the closing. The letter is to Mr. Dwight Marks, 300 East 57th Street, New
York, NY 10022.
Thank you for your recent inquiry regarding purchase of our curriculum materials for Computer
Applications I. As you pointed out, the curriculum guide and blueprint are easily accessible from
the Internet, but the item bank is not. I regret to inform you that test items are not for sale or use
outside of North Carolina and that they are the legal property of the Department of Public
Instruction.
Please contact me if you have any other questions. I’ve enclosed an order form from our local
printing company should you desire hard copies of our products.


Independent Practice: Business Letter Teacher Key

INDEPENDENT PRACTICE: BUSINESS LETTER KEY

Note: Spacing appears off in
this graphic. Go to the 3.01
Documents folder for the key
and to view the correct
spacing.

Business Document Notes: Personal Business Letter Student Notes

BUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTER
BUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTER


See page 5 of the 3.01 Document
Examples PDF file

• Includes the return address of the author
 Street address
 City, State abbreviation, zip code
 Date
• Formatted according to the same guidelines as a business letter

LETTER OF APPLICATION

HOW IS IT ORGANIZED? (DESCRIBE THE CONTENTS OF EACH PARAGRAPH)

Paragraph 1 •

Paragraph 2 •

Paragraph 3 •

Independent Practice: Personal Business Letter Student Activity

Name: Period: Date:

INDEPENDENT PRACTICE: PERSONAL BUSINESS LETTER

Key a personal business letter to the address listed below as a letter of application that will accompany
a résumé. As you key the letter, notice that it is divided into three sections:
• The first paragraph introduces the job applicant to the prospective employer and describes
what position he is applying for and how he learned of the job opening.
• The second paragraph details his experience and education.
• The third paragraph requests an interview.
Use block style and mixed punctuation. Supply an appropriate salutation and complimentary close, as
well as an enclosure notation. Begin with 1” side margins and a 1 ½ ” top margin. Adjust if necessary.

The letter is from Dwight Cobol, 1947 Rickard Place, Swansboro, NC 58457. The letter is to Ms. Alice
Council, Personnel Director, Acme Products, 1895 Centennial Drive, Charlotte, NC 28388. Use the
current date.

Letter body:
I would like to apply for the position of Account Manager as advertised in Sunday’s Charlotte News and
Observer. The job is listed as position number 56789. I am familiar with the history of Acme Products
and have observed its steady rise as a major developer of computer software.

I am currently employed by a local company in Swansboro as the account manager for ten major
clients. I handle all of their customer service needs including product maintenance, new product
implementation and training, and project development. I am a team player willing to work long hours
when necessary to implement the deployment of a product and thereby maintain a long lasting
relationship with my clients. I am certified as a network systems specialist and, as noted on my
résumé, received a bachelor of science in information systems with a minor in management from North
Carolina State University.

I look forward to discussing the position of account manager in person. Please call or email at your
earliest convenience to schedule an interview. I can be reached by cell phone at 545-656-9906 or
email at dcobol@yahoo.net.

Independent Practice: Personal Business Letter Teacher Key

INDEPENDENT PRACTICE: PERSONAL BUSINESS LETTER KEY

Business Document Notes: Memo Student Notes

BUSINESS DOCUMENT NOTES: MEMO


See pages 6-7 of the 3.01 Document
Examples PDF file

MARGINS
• Adjust the margins so that the memo has a uniform amount of white space at each margin and
is slightly oriented to the top or centered

• May be keyed first either at center point or at the left margin
• Spell the date out – April 30, 2010, not 4/30/2010
• TO – addressee(s)
• FROM – senders
• DATE – if not keyed at the beginning
• SUBJECT – brief summary of memo content
• Message
• Sometimes included at the end of a memo to allow for a
signature
• OR
• Sometimes the author initials beside the “From” heading – for
authenticity

Business Document Notes: Memo Student Notes

• Attachment or copy notations

• The basic headings: TO or MEMO TO, FROM, and, SUBJECT or RE, are most often keyed in
all caps and bold
• The information to the right of each heading is vertically aligned (usually one or two tabs after
each heading)
• When addressed to more than two or three recipients (or from multiple authors), vertically align
each name; otherwise, separate each name by a comma and fit on one line
• Body begins a double space below the last heading
• The writer’s name or initials may be keyed a double space below the last line of the body
(optional)
• Paragraphs are single spaced with a double space between
• Paragraphs may be blocked or indented

Business Document Notes: Agenda Student Notes

BUSINESS DOCUMENT NOTES: AGENDA

BUSINESS DOCUMENT NOTES: AGENDA


MARGINS See pages 8-12 of the 3.01
• Document Examples PDF file
If the agenda is very short, it may be centered horizontally and/or vertically
• Adjust margins (top and side) so that the agenda is attractively presented on the page
• If letterhead stationery is used, leave .5 inches between the letterhead and the beginning of the
agenda


Heading section

Body

• May include columns of times, topics, speakers, and locations or may simply be represented as
a list of items
• May be formatted with dot leader tabs to control the left-to-right flow of the text
• Format varies according to the needs and preferences of each organization
• If the agenda includes a list of incomplete sentences, no periods are required
• Use a double space between numbered items
• If the meeting or conference will last more than one day, list the day and date at the beginning of
each section in bold
• For agendas in column format, use the table feature

Business Document Notes: Minutes Student Notes


INDEPENDENT PRACTICE: AGENDA

Directions: Key the information below as an agenda for an FBLA board meeting at the Koury
Convention Center on June 17, 2009 at 6:00 p.m. in the Olympia conference room. Save and submit
according to teacher directions. Be sure to keep track of your documents on the Business
Documents Checklist.

6:00 Call to Order and Welcome..................................................Claudia Skinner
Section Chief, Business & Information Technology,
Marketing, Health Occupations & Career Development
6:10 Minutes of September Meeting.........................................Kathy Worthington
NC FBLA Board of Directors Secretary
6:15 NC FBLA State Officer Reports
UNFINISHED BUSINESS
6:40 Directory Updates.............................................................Lorraine Stephens
6:45 Online Registration for SLC 2006...............................................Mike McKay
Professional Division Board Adviser
6:55 Membership Growth (Target Young Campaign)...............Lorraine Stephens
NEW BUSINESS
7:00 Calendar Review........................................................................Amy McKay
7:10 New Events for SLC.........................................................Lorraine Stephens
7:20 Regional VP Applications.................................................Lorraine Stephens
7:25 Procedures for Regions Without A Regional VP...................Claudia Skinner
7:40 Board Member Nominations.............................................Lorraine Stephens
8:00 Dress Code.......................................................................Lorraine Stephens
8:25 Announcements................................................................Lorraine Stephens
8:30 Adjourn


BUSINESS DOCUMENT NOTES: MINUTES

See pages 13-15 of the 3.01
Document Examples PDF file


MARGINS

• Adjust margins (top and side) so that the agenda is attractively presented on the page



• Title – Minutes of the [Organization Name]
• Location – building name, room, city, and state abbreviation
• Date minutes were keyed

• A description of the company, the date of the meeting, and the location

• List of members and visitors present and their titles
• List of members absent

• Record of who began the meeting and at what time it began

• Review of previous minutes by board members
• Minutes may be emailed to board members prior to meeting to save time
• Recommended edits and corrections are made during the approval of the
minutes
• May be listed by committee or presenter name
 CEO Report
 Financial Review
• Progress reports presented by subcommittee chairs
• Unresolved or tabled discussions from previous meetings
• New topics
• Notation of who adjourned the meeting
• Indicates time meeting was adjourned
• Includes keyed name of secretary and signature line

• Center the heading information and key in initial caps and bold at the beginning of the document
• The body of the minutes should contain a separate paragraph for each subject
• Single space within paragraphs and double space between

Independent Practice: Minutes Student Activity


INDEPENDENT PRACTICE: MINUTES
Directions: Key the information below as a record of minutes.
NC FBLA BOARD MEETING
FBLA STATE CONFERENCE – GREENSBORO, NC
MINUTES OF APRIL 6, 2006
BOARD MEMBERS PRESENT STATE OFFICERS PRESENT
Claudia Skinner, NC FBLA State Chairperson Brooke Barton, FBLA State President
Lorraine Stephens, NC FBLA State Advisor Laura Reynolds, Parliamentarian
Cheryl Barton, Western Region Nicole Honeycutt, Western Region VP
Kim Harrison, Triangle East Region Britney Montgomery, Triangle East VP
Heather Jones, Southwest Region Chase Hoyle, Southwest Region VP
Kim Miller, Northwest Region
Judy McRoy, Eastern Region Ryan Keys, Eastern Region VP
Shirley Grissett, Southeast Region Kim Dixon, Central Region VP
Rhonda Evans, Triad Region Paul Cash, Triad Region VP
CALL TO ORDER
Ms. Claudia Skinner, NC FBLA State Chairperson called the NC FBLA Board meeting to order on
Thursday, April 6, 2006 at 6:00 p.m.
MINUTES
The minutes of the previous minutes were read and approved by Shirley Grissett, Board Secretary.

All state officers made a report of their Regional Competitive Events. All stated that their
competitive events were a success. In the president’s report, Brooke Barton stated that she
assisted with the Western and Northwest Regions. She thanked everyone for this year’s work on
the State Annual Business Report for National.
Ms. Skinner stated that Mr. Roy Allen, chairperson of judges, asked that judges be recognized for
service of ten years or more. The motion was properly moved, seconded and carried.
NEW BUSINESS
Ms. Skinner announced the names of the new board members.
Ms. Stephens discussed increasing the membership of High and Middle School FBLA chapters.
Mr. Tim Paschall was recommended as Businessperson of the Year. After the board members
reviewed the recommendation of Mr. Paschall, a motion was made, properly seconded and carried.
Information in reference to the James L. White Scholarship was passed to the board members.
There was a discussion in reference to the amount and the number of scholarships to grant for this
year. Ten students applied for the scholarship.
ANNOUNCEMENTS
 All Courtesy Corp changes are to be submitted to Mrs. Cheryl Barton.
 Mrs. Skinner thanked the state officers for their hard work and dedication. The meeting
adjourned at 9:30 p.m.
Respectfully submitted
Shirley J. B. Grissett, NC FBLA Board of Directors’ Secretary

Business Document Notes: Research Report Student Notes

BUSINESS DOCUMENT NOTES: RESEARCH REPORT


See pages 19-28 of the 3.01
MARGINS Document Examples PDF file
• All margins should be set to 1 inch

Title page
(optional)

Title

Header

Body


Parenthetical
citations

Endnotes/
Footnotes

Works cited

Notes page

• Center the title in the top third portion of the page
• Double space the writer’s name and professor’s name in the and center
Title page the two lines in the middle of the page
(optional)
• Center the date in the bottom third portion of the page
• Include email address and phone number (optional)
• Key the following at the top left margin of the first page in double space
mode
Title  Writer’s name
 Teacher/professor’s name
 Course name
• Formatted to include the writer’s last name followed by one space and
Header
the page number in the .5 inch top right margin

• Double-space all lines
• Use a legible font size
• Leave only one space after periods or other punctuation marks
• Indent the first line of a paragraph .5” from the left margin
Body • Use either italics or underlining for the titles of longer works and, only
when absolutely necessary, providing emphasis
• Double space after the title line and center the title of the report
• Key the title in Title Case, not in all capital letters
• Double space between the title and the first line of the text

• Keyed immediately following a quote or referenced source in the body
of a report
Parenthetical
• Includes the author’s name and page number as in this example:
citations
(Lowery 45)
• The complete reference is keyed in the works cited section of the report


• Should be used only sparingly and for necessary clarifying
commentary
• Indicated by a superscript within the report body and keyed after any
punctuation in the reference to which it refers (with the exception of a
Endnotes/ dash or hyphen)
Footnotes • Footnotes (notes that appear at the bottom of the page of the body of
the report) should be keyed in single space, first line indent format with
a double space separating each additional footnote
• When endnotes/footnotes are used, they must be referenced
separately on a notes page
• Used to accompany parenthetical citations
• Keyed on separate page with the same margins as the report
• Includes header (last name, page number)
Works cited • Label the page Works Cited and center the title at the top 2” margin of
the page
• Keyed in hanging indent format and double spaced
• Listed in alpha order by author’s last name

• List of resources and references when footnotes or endnotes are used
• Keyed on separate page with the same margins as the report
• Includes header (last name, page number)
Notes page • Label the page Notes and center the title at the top 2” margin of the
page
• Keyed in hanging indent format and double spaced
• Listed in chronological order by superscript number

Independent Practice: Report Student Activity


INDEPENDENT PRACTICE: REPORT
Directions: Format the electronic version of this document according to MLA guidelines. The report
should include parenthetical citations, a works cited page, a header and front page title information.
Budgeting Basics for Young Adults

For every one hundred freshmen in your school, sixty-seven will actually graduate in four years.
Hopefully, by the time your graduation date is scheduled, you will have earned the right to walk across
the stage and receive a diploma with the other sixty-six students in your class. What are your plans
after high school? Do you plan to immediately join the work force? Do you plan to earn an associate’s
degree at a community college? Do you plan to earn a bachelor’s degree? Of those sixty-seven
freshmen who graduate from high school, forty-one will attend a four-year post-secondary institution. Of
those forty-one, only nineteen will actually earn a college degree. This report will compare the
purchasing power of individuals as related to their level of academic attainment.
If you haven’t already done so, one of your first major purchases will be a car. Are you looking
for a new or a used car? Do you want a car that has all of the bells and whistles and the newest
technology or one that is at least not held together by duct tape? A top-of-the-line model will surely cost
more on the front end and depending on the make and model, may require some pretty hefty
maintenance fees. On the other hand, you can bet your tail pipe that the duct tape model will require
more of your time and money in the long run. The next question to consider is how much time do you
plan on driving. You may look really hot in a new car, but without money for gas and insurance, you
won’t be able to cruise around town. You’ll have to invite your friends over so they can see how good
you look behind the wheel while you sit in your driveway listening to the radio! This is no joke. With gas
prices in 2008 reaching an all time high, a car that averages thirty-five miles per gallon will cost about
$107 per month just for gas.1 What about maintenance costs and insurance? According to Automobile
Magazine, a 2003 Jeep Wrangler with a purchase price of $10,349 will cost, on average, $4,500 per
year to operate. This cost includes depreciation, financing and interest rates, insurance cost, state fees
(taxes), fuel, maintenance, and repairs. A 2006 Mazda 3 will cost about $5,000 per year to operate. Are
your eyes bigger than your wallet? Be realistic when selecting your first car and be aware of the
consequences of buying more than you can afford. Banks and finance companies will gladly provide a
loan to purchase a vehicle and will just as gladly wave and smile at you as they drive away with your
repossessed car. Car expenses, rent or mortgage payments, and utility bills are referred to as fixed
expenses. Fixed expenses that are not paid when they are due can result in severe consequences. For
example, suppose you had to juggle your finances this month and paid rent instead of your car
payment. What do you think will happen? You run the risk of losing your car, destroying your credit
rating, and losing any money you paid toward the car. In order to be successful financially, you must
plan your budget with realistic expectations and goals.
Of course, to plan a budget successfully, you must have income. Do you have a job? What does
your résumé look like? According to the U. S. Department of Labor Bureau of Labor Statistics, the
median weekly earnings in 2006 for someone with less than a high school diploma were $419
(“Education Pays”). Do the math. If you car costs $4,500 per year to operate and you make $21,788 per
year, that means you have approximately $17,000 left for food, rent, medical expenses, and most
importantly at your age, entertainment. A high school graduate who earned $595 weekly will have
$26,440 per year left over after car expenses. Let’s say you were really
focused and earned an associate’s degree while in high school. You’ll have a whopping $32,992 left
over after your $4,500 car expense. In addition to budgeting for car expenses, you must also determine
where and how your will live. Most probably, your independent dwelling will be in an apartment
community.
An apartment community can be a great experience for a young adult. You will not have to
1
Based on a gas price of $3.00 per gallon and an average monthly mileage of 1,250 miles



worry about maintenance costs associated with a broken dishwasher or faulty plumbing. You will meet
a variety of people and possible business contacts. You may also feel safer in an apartment setting
than if you lived alone in the isolation of a private home. Most apartment communities provide
amenities such as pools, exercise rooms, and social gatherings. Of course, apartments come in many
sizes and are offered at a wide range of prices. The average two bedroom apartment rented for about
$774 in 2008 while a one bedroom rented for $632 (Apartment Ratings). As in the previous example of
budgeting for a car as a high school dropout, you’ll have $158.66 per week after car and rental
expenses for a one bedroom apartment, including cable, phone, and power bills. If you at least
graduate from high school, you’ll have about $355.00 per week for food and entertainment.
What types of recreational activities do you enjoy? Suppose you go to the movies on a Friday
night and purchase one ticket, popcorn, and a soda. That will cost $20. Want to buy a CD? There goes
another $20. Do you see a trip to the hair salon or tickets to the hockey game in your future? If so,
cough up another $50. You now have $68.66 left for the week based on a weekly balance of $158.66.
A week’s worth of basic groceries will run at least $40. That’s the cost of a bowl of cereal, a glass of
orange juice, and a banana for breakfast, followed by a delicious bologna sandwich and a coke for
lunch, and mouth-watering spaghetti and salad for dinner. Add another $10 if you want a bar of soap
and some toilet paper (Lowes Foods). There goes the rest of your money. A high school graduate, on
the other hand, can actually afford a couple of steaks for the grill and invite a friend over for dinner.
Which option would you choose?
The choice is yours. Based on the above information, you will be able to live independently
without a high school diploma, but you will live from paycheck to paycheck with only the barest of life’s
creature comforts. Living on this type of a budget requires careful planning, home cooking, and good
health because there is no money to cover eating out or doctor bills. If you want to see a movie, you will
have to wait until it airs on television. Earning a high school diploma will make your life much more
comfortable and manageable. You may even be able to save some money for an emergency or a
vacation. Finally, make the choices that are right for you and in alignment with your life’s goals.

Works Cited

Apartment Ratings. 2008. Apartment Ratings. 26 March 2008 <http://www.apartmentratings.com/rate?
a=MSAAvgRentalPrice&msa=1520>.
Boatwright, Phyliss. "County, schools talk money." The Courier-Times 10 Nov. 2007. Top Stories. 17
April 2008 <http://www.roxboro-courier.com/newsnowstories/ts111007-1.htm>.
Education Pays. 29 May 2007. U. S. Department of Labor Bureau of Labor Statistics. 26 March 2008
<http://www.bls.gov/emp/emptab7.html>.
Harnack, Andrew, and Eugene Kleppinger. Online! Using MLA Style to Cite and Document Sources.
2003. Boston: Bedford/St. Martin’s. 26 March 2008
<http://www.bedfordstmartins.com/online/cite5.html>.
Lowes Foods To Go. 2006. Lowes Foods #19. 21 March 2008 <http://www.lowesfoodstogo.com>.
Ownership Costs. 2008. Automobile Magazine. 21 March. 2008
<http://www.automobilemag.com/am/2006/jeep/wrangler/ownership_costs.html>.
Ownership Costs. 2008. Automobile Magazine. 21 March 2008
<http://www.automobilemag.com/am/2006/mazda/mazda6/ownership_costs.html>.
The High Cost of High School Dropouts, What the Nation Pays for Inadequate High Schools. Oct. 2007.
Alliance for Excellent Education.21 March 2008 <www.all4ed.org/files/HighCost.pdf>.
The Purdue OWL. 26 Aug. 2008. The Writing Lab and OWL at Purdue and Purdue University. 23 April 2008
<http://owl.english.purdue.edu>.

Business Document Notes: Table of Contents Student Notes

BUSINESS DOCUMENT NOTES: TABLE OF CONTENTS
BUSINESS DOCUMENT NOTES: TABLE OF CONTENTS


MARGINS
• All margins should be set in accordance with
the document it supports


Heading

See page 29 of the 3.01
Document Examples PDF
Description file

Page number

• A table of contents may be prepared using the software’s automatic feature or manually
• Center the heading Table of Contents in all caps and bold 2 inches from the top of the page.
Use a double or triple space after the title
• Double space all entries
• The content of the table of contents is a list of each element of the report or document following
the table of contents
• Key each element at the left margin
• Set a right dot leader tab and key the corresponding page number in the right margin
• Subtopics within a topic should be indented an additional .5 spaces from the left
• Include a page number in roman numeral format in the bottom center of each page
• Single space multiple-line entries
• Key entries in initial caps
• Use a double or triple space before the appendix listing on the table of contents
• Double space the items at the end of the report, such as the appendices and bibliography

Independent Practice: Table of Contents Student Activity


INDEPENDENT PRACTICE: TABLE OF CONTENTS

Directions: Key a table of contents using the information below
Topics:
Introduction 1
Seminar presenter 1
Selection—Jackson & Associates selected 1
Reason—Jackson & Associates’ definition of leadership 2
Seminar development 4
Meeting #1---Review content of previous seminars 5
Meeting #2—Decide content of seminars 7
Seminar dates and locations 8
October 15—Coultersville 8
October 22—North Irwin 8
October 29—Port Washington 8
November 5—Portersburg 8
Seminar content 9
Leadership characteristics 9
Social and environmental responsibility 10
International awareness 12
Honesty and consistency 14
Leadership styles—from autocratic to democratic 16

Business Document Decisions Student Activity

Name: Period: _________ Date:

BUSINESS DOCUMENT DECISIONS
As a manager in a busy office, you have a calendar full of goals and tasks to be completed this week.
You must decide which form of office communication and business document is most appropriate and
efficient for the following tasks.
The documents you may choose from are:
Agenda Letter Minutes
Email Memo Research report

Document Activity

1. Inform staff about an upcoming meeting

2. Summarize the discussion of the meeting

3. Prepare a list of topics to be covered in the upcoming
meeting

4. Prepare a detailed summary of current market trends

5. Invite the major sponsor of your signature product to a
luncheon in their honor

6. Notify staff of a change in email policy

6411 – Computer Applications I 2008 Competency B – 3.01 – page 37

Software Support Features Notes Student Activity


SOFTWARE SUPPORT FEATURES NOTES

Support Tool Purpose and Use

Mail merge

Macro

Track changes

Search and
replace

Styles

Software Support Features Notes Student Activity


Support Tool Purpose and Use

Format painter

Comments

Wizard

Template

What Do You Know About Font Formatting Notes

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