1. Activity Relevancy Resources
1. • Distribute Guided Practice: Modify • Understand forms • Guided
Forms to students. and subforms Practice:
through guided Modify Forms
• Using a digital projector, demonstrate
practice by activity and key
the activity as students take notes,
completing the
answer questions, and follow along at
following tasks. (p 39-46)
their computers.
o Edit fields. • 5.02/ Dbase
• Allow ample time for discussion
o Perform Activities/ B&B
during the completion of this activity.
Ask students why and how during calculations
each stage of the activity to evaluate
and enable their understanding of the
importance of formatting, the uses of
forms and subforms, and the
functions of the properties fields in
database tables and forms.
2. • Distribute Independent Practice: • Understand forms • Independent
Modify Forms to students and and subforms Practice:
instruct them to complete the activity through Modify Forms
independently. independent activity and key
practice by (p 47-48)
• Monitor and provide assistance as
completing the
necessary. • 5.02/ Dbase
following tasks. Activities/Hair
• Display student work.
o Edit fields.
• Discuss reasons for the formats and o Perform
calculations performed in this activity. calculations
2. Guided Practice: Modify Forms Teacher Demonstration
Student Name Period Date
GUIDED PRACTICE: MODIFY FORMS
In this activity you will follow along with your teacher to add a query-based subform
to a form and make modifications to the form and subform.
You will need the B&B database used earlier in this objective and well as two other
tables that you will create according to the directions below. A query will be created to
gather information for the subform from the Reservations and Prices tables and link it to
the main form.
Part I: Add tables to the B&B database, retrieve data from another table, and set
property values.
1. Open the B&B database and create a database table using the following
information. Save the table as Prices.
Field Name Data Type Description
ID AutoNumber
Inn Lookup
Double Occupancy, Regular Room, 2 Queen
Double Currency
Sized Beds
2. Set the ID field as the primary key
3. It is not necessary to enter the data for the Inn field again. Retrieve the data from
the HistoricInns table:
Notes:
3. Guided Practice: Modify Forms Teacher Demonstration
Student Name Period Date
4. Complete the Prices table by entering the pricing information from the table below.
5. Save the table.
6. Create another table and name it Reservations. Format the fields as follows:
a. ID............................AutoNumber
b. Name......................Text
c. Inn...........................Lookup
d. Nights......................Lookup
e. Adults......................Lookup
f. # of Rooms..............Lookup
7. Use the Lookup property to create a drop down list for the Inn field.
4. Guided Practice: Modify Forms Teacher Demonstration
Student Name Period Date
8. Format the Nights, Adults, and # of Rooms fields as lookup values. Set the values
as follows:
1. Nights: 0, 1, 2, 3, 4, 5, 6, 7
2. Adults 1, 2
3. # Rooms 1, 2, 3, 4, 5
Notes:
9. Enter the records below into the Reservations table.
Part II: Create the query that will be used in the subform of the HistoricInns Form.
10. Create a query using the Reservations and Prices tables. Add the fields shown
below.
a. Reservations table:
1. Name
2. Nights
3. Adults
4. ID
b. Prices table
1. Double
2. Inn
5. Guided Practice: Modify Forms Teacher Demonstration
Student Name Period Date
11. Save the query as Cost.
Part III: Analyze your work and establish relationships.
12. Describe the results of the query.
13. Why do you think the ID and Inn fields included in the query?
14. Establish the relationships according to the graphic below and save.
15. Based on the graphic above, what purpose does the Cost Query serve?
6. Guided Practice: Modify Forms Teacher Demonstration
Student Name Period Date
Part IV: Add the Cost Query as a subform to the HistoricInns Form and analyze
your work.
16. Select the HistoricInns form and add a subform using the Cost Query and include
all fields. The subform will be sorted by hotel according to the Inn field of the main
form.
17. Set the default view property to continuous forms and adjust the width and height of
the subform so that two records show per page and.
18. What is the purpose of adjusting the width and height of the form?
19. Why is the subform displayed in continuous form view instead of datasheet view?
Part V: Modify the subform.
20. View the HistoricInns form and subform. Which field in the main form is repeated in
the subform?
21. Hide the repeated field in the subform by setting the Visible Property for the text
and label boxes to No.
Notes:
22. Add a text box to the sub form and key Amount (not in bold) in the label box. Align
the boxes to fit the existing information.
7. Guided Practice: Modify Forms Teacher Demonstration
Student Name Period Date
Part VI: Calculate the cost of each reservation.
23. If you were writing a spreadsheet formula to calculate the total price of a
reservation, what three fields would be multiplied?
24. Using the Data Control property of the new text box, enter a formula to calculate the
price for each reservation and format the data as currency.
Notes:
25. Test the formula to see if it is correct.
26. What have you learned from this activity and how does it apply to the “real” world?
27. Save and submit according to teacher directions.
9. Guided Practice: Modify Subforms Teacher Key
Part III: Analyze your work and establish relationships.
12. Describe the results of the query.
a. The query lists the name of each person who has a reservation, the
number of nights they are booked, the number of adults, and the price for
a double room. The ID number is the reservation number.
13. Why do you think the ID and Inn fields included in the query?
a. The two fields are included in the query to link the Reservations and
Prices tables together and to later connect them to the HistoricInns form
and table.
15. The Cost Query serves the purpose of joining information from the Reservations
and Prices tables.
18. The purpose of adjusting the width and height of the form is to create a
professional and user-friendly appearance in which the data can be clearly viewed.
19. The subform is displayed in continous form view to make it consistent with the
appearance of the main form and to make it more user-friendly.
20. The Inn field is repeated.
23. Adults x Nights x Double
26. Student answers will vary.
10. Independent Practice: Modify Forms Student Activity
Student Name Period Date
INDEPENDENT PRACTICE: MODIFY FORMS
In this activity you will work independently to modify a form and perform a
calculation using the Hair database created in an earlier activity.
1. Retrieve the Hair form.
2. Modify the field properties in the subform to hide the Customer label and name.
3. Set the property of the subform header to not visible.
4. Explain why the Customer label and name should be hidden from the subform.
5. Add a text box to the subform below the last entry. Key Total (not in bold) in the
label box/field name and format the control property of the box to the right of the
label to calculate the total price per order and display in currency format.
6. Write the formula used to calculate the Total:
7. If desired, add design enhancements to the form.
8. Save and submit your work according to teacher directions.
