This document outlines the roles and responsibilities of various coordinator roles that make up the Vice President Team in a Pathshala chapter. It describes 14 different coordinator positions, including Visitor Host Coordinator, Member Growth Coordinator, Attendance Coordinator, Activity Coordinator, and others. For each role, it provides a brief overview of the key tasks and responsibilities they hold, such as promoting meetings, conducting due diligence for new members, tracking attendance, coordinating activities, and more. The goal is to define expectations and ensure all aspects of the chapter are well-managed by the Vice President Team.

1. Vice President Team
Coordinators
Training

2. President Team Vice President
Team
Secretary Team
Pathshala Coordinator Visitor Host Team Meeting Host Coordinator
Feature Presentation
Coordinator
Member Growth Coordinator Events Coordinator
Mentor Coordinator Attendance Coordinator Social Media Coordinator
Mentors KYM Coordinator Specific Ask Coordinator
Training Coordinator Activity Coordinator
Dream Team Coordinator VBN Application Coordinator
Power Visitor Coordinator Member Retention
Coordinator
Policy & Procedure
Coordinator

3. Vice President Team
Visitor Host Team
Member Growth Coordinator
Attendance Coordinator
KYM Coordinator
Activity Coordinator
VBN Application Coordinator
Member Retention Coordinator
Policy & Procedure Coordinator
VBN Club Coordinator

4. Visitor Host Team
Day Before Meeting – LVH need to take list of visitors from
VP – assign VH team members for calling to visitors and
share the information about meeting and meeting etiquettes.
Add visitor to the chapter visitor group.
Share – Meeting flyer, roster and invitation in the visitor
group.
Meeting Day – Sit with attendance coordinator on
registration desk for visitor registration.
LVH and VH team need to keep in touch with visitors before
the meeting.
After meeting take visitor orientation and ask visitor to fill
visitor feedback form.

5. Member Growth
Coordinator
3 Days Before Meeting – Check whether any DD is pending.
If any quickly work on that and complete at least before 1
day of meeting and keep in touch with VP for any induction
in the meeting.
Meeting Day – Join VH team for visitor orientation and
collect feedback forms from the VH team. Take follow up of
visitors on a same day and update the Google sheet and
share it with VP and VP team.
After Meeting Days - If Visitor is ready to join then arrange
Due Diligence (MGC + Any coordinator from VP team)
Share DD Report in the Vice President's group and get the
approval of the member to induct in VP group and update
the google sheet accordingly.

6. Attendance Coordinator
1 Day Before Meeting – Promote the meeting in groups &
broadcast attendance messages – try some new way to
have 100% attendance.
Meeting Day – Sit on registration desk for attendance of
the members.
Provide attendance report and call & msg members who
are absent. Approve Medical Absent with the consent of VP
& SD.
If the coordinator is going to be absent in the meeting, he /
she has to inform the vice president so that the vice
president can assign another coordinator well in advance
to mark absences and substitutes. so that the regular
attendance coordinator can have the data after the meeting

7. Activity Coordinator
4-5 Days Before Meeting – Contact all the members who
have committed to do activities in last meeting by sharing
the report.
1- 2 Days Before Meeting – Calls / Msg to the members
who are in zero activity list. – Take the list from VP.
Meeting Day– Check randomly - activities of members and
confirm with the report provided by VP.

8. KYM Coordinator
Promote & book next KYMs using groups & broadcast. Try
to arrange at least 1 KYM in a month.
2 Days Before KYM – Start trail in the group and ask
member to register on portal.

9. VBN Application
Coordinator
4-5 Days Before Meeting – Keep in touch with mentor
coordinator and give personal training to the new member
about VBN connect after mentoring is done.
Also keep in touch with those old members who still find
some difficulties in entering the data and guide them.

10. Member Retention
Coordinator
7 Days Before the month– check whether any renewal
pending for next month. If yes – call the member and help
him/her for renewal.
If the member is asking to leave the network, find out why
he / she is not willing to continue. Try to solve his / her
issues by your self or take help of the management team.
Keep in touch with attendance coordinator and visit those
members who are absent for more than 2-3 times or
sending substitute continuously.

11. Policy & Procedure
Coordinator
2 Days Before Meeting – Discuss with VP and decide
policy and procedure for the next meeting. (Keep in mind
which is more needed to the chapter at that moment)
Announce the policy during the meeting with proper
explanation (Keep the same in 30 sec).

12. VBN Club Coordinator
Help members to level up in their Club points, Guide them
how they can upgrade themselves by doing some
activates.
Analyst previous quarter data of the members.
Keep the chapter Bronze less and having maximum
members in Platinum and Gold.

13. Question & Answer

14. THANK
YOU