1. Action Teams 3 WEEK CHECK-IN, STARTER GRANTS AND SITE VISITS

2. Target and Objectives Target: By the end of this session, ACE staff will have a clear understanding of the ACE Starter Grant process and to support Action Teams more in depth. Objectives: Have a clearer understanding of the 3 week check-in Understand logistics of the Starter Grant program, both regionally and nationally Be clear of expectations for setting up and conducting site visits with Action Teams Identify possible site visit topics Become familiar with tools ACE provided for site visits Discuss different scenarios that educators have encountered and best practices for dealing handling them

3. Student Action Programs :: Roadmap Everyone Project Tracks: - Greener Building - Stop Waste - Transportation - Raise your Voice Community Begin Project Track Continue Project Track First AT Meeting Apply For Starter Grant ($250) 3 week check-in Site Visit DOT Project Assembly Opportunity Action Grant ($2,500) Leaders AT Orientation Training AT Advanced Training Additional Offerings for Students: - Scholarships - - Field Correspondents - Contests - Youth Reps (within 2 months of initial ACE Assembly) (2-3 months after AT Orientation Training)

4. 3 Week Check-In and leading up to it….

5. Post Presentation :: Follow Up Emails Email #1 :: Immediately after presentation From: Educator Subject: Thanks, DOT project reminder (FB Causes) Email #2 :: 1 Week after presentation From: Salesforce (Drip) Subject: Project FAQ’s (Grants/Trainings/PCF) Email #3 :: 2 Weeks after presentation From: Salesforce (Drip) Subject: Reminder about grants/training (PCF) Email #4 :: 3 Weeks after presentation From: Educator Subject: 3 Week Check-In

6. 3 Weeks :: Check-In Process 3 week check-in YES Step #2a: Send Starter Grant and Orientation Training email YES Step #3a: Send Starter Grant and Orientation Training email Step #1: Salesforce sends Educator reminder to check in with school/AT record for DOT project NO Step #2b: Send Check-in email (or call) NO Step #3b: Orientation and Toolkit email Don’t Hear Back No more follow up *If Action Team submits DOT project beforehand, feel free to skip straight to Step #2a (and turn off Drip AND 3 week check-in reminder)

7. Starter Grants Identifying who we go “deep” with

8. RECAP :: 2009-2010 Starter Grants Basics $250 amounts; 10 Starter Grants per region, per semester Monthly basis No major expectations of ATs Lessons Learned: Across the board, everyone supportive of continuing these Very useful carrot for site visits and working with ATs NEED stronger guidelines and expectations Minimal # of stars; must turn in project completion form, trainings, etc.

9. Moving forward :: 2010-11 Starter Grants TOTAL for YEAR: Basics: $200 amounts; Number of grants per region vary Monthly basis Must complete DOT project Must commit to attend (or have attended) AT Orientation Training Must commit to schedule a Site Visit with ACE Educator Strongly encouraged to choose an ACE Track

10. Review Process :: Timeline and Logistics Applications Accepted :: 1st-20th of Month App. Submitted online –Educator notified (by Ashlee) Starter Grants = “Opportunities” in Salesforce Regional Review Process :: 21st-26th of Month Salesforce report of all Starter Grant Opportunities Review rubric -Handout Meet with team to finalize recipients Checks Processed :: 26th-31st of Month Winners entered on Starter Grant tracking google doc Checks Sent :: 1st of Month Notify Starter Grant recipients and set up Site Visits Site Visits should take place before end of month Notify non-winners, with 1-2 comments on improvement

11. Questions? More Info on Gsites! https://sites.google.com/a/climateeducation.org/ace/Home/yep/yep-coordinators/yep-protocol/review-process Questions about Emails, 3 Week Check-in and Starter Grants?

12. Action Team Continued Support Site Visits

13. Setting up a Site Visit What Action Teams? 1st Priority: Starter Grant recipients 2nd Priority: ATs that will apply a Starter Grant directly because of a Site Visit Should only be scheduled IFF convenient Scheduled IFF region is struggling to get Starter Grant applicants When to schedule? When notifying team that they won the Starter Grant Actual visit – take place within the month they won the Starter Grant If during 3 week check-in it becomes clear that they are a 2nd priority team and you will be in the area some time soon – good time to schedule

14. Site Visits Target: Assist teams with project completion! Objectives: Identify where team is at Go from there! Possible topics for Site Visits: Getting your team up and running Outreach and recruiting more members Tackling that first project Taking on BIG project Cultural Consciousness Others?

15. Topic #1 :: Getting the team up and running! Tools: Team Leadership and Organization workshop Possible objectives: Workshop Design team’s leadership structure What positions? What are the responsibilities? How will everyone work together? Establish plan for electing leaders How often will elections be held? Discuss plans for club sustainability How will you ensure strong leadership from year to year? What else?

16. Topic #2 :: Recruiting members Tools: Outreach projects! (DOT, 1*s, etc) Possible objectives: Identify WHY seems to be attrition Brainstorm things that might keep people interested/others to join Outreach projects, bake-sales, join another team, etc. Develop strategy for increasing membership Set a goal for team size Build in milestones What else?

17. Topic #3 :: First Project Tools: Building a Successful Project workshop 1* Track Projects Possible objectives: Decide on track (if haven’t already) Workshop Build timeline Assign roles/responsibilities What else?

18. Topic #4 :: Taking on a BIG project Tools: Building a Successful Project workshop 2* and 3* Track Projects Possible objectives: Workshop Asset mapping What do you have? What do you need? What are some potential roadblocks and how can you overcome them? FUNDING – how are you going to get the dough? ACE, Brighter Planet, fundraiser, etc… Big opportunity to recruit Action Grant recipients! Build timeline Assign roles/responsibilities What else?

19. Cultural Consciousness Tools: Own experience Possible Objectives: Establish safe environment Help identifying lenses Discuss issues specific to community

20. QUESTIONS?

21. Ashlee Jensen ashlee.jensen@climateeducation.org