This document provides tools for real-time evaluation of a project using an Ushahidi/Crowdmap platform. It includes checklists to evaluate various aspects of a project like partnerships, technology, communications, maps/visualization, information security, and teams/volunteers. Users are prompted to identify which parts are working well, which need improvement, and create an action plan to make changes based on the evaluation.

1. COMMUNITY USER EDUCATIONAL TOOL TOOLBOX #3 Real-Time Evaluation of your project

2. So you’ve done all of the planning to implement your Ushahidi/Crowdmap platform. We’re here to help you self-evaluate how it’s working! Video Audio Image Text TWO WAYS TO USE THIS TOOLBOX The project is happening now….I’m ready to learn about how the project is doing to make immediate changes to improve the project! Well… My project is over, but I want to learn about the successes and challenges! ✔ A ✔ B

3. The first step is to ask the following big questions…. Is the project fulfilling its goals? Is the project fulfilling its objectives? Video Audio Image Text

4. Video Audio Image Text Answer the following big questions…. Goals: Do you agree or disagree with the following statement? The project has : “Objectives from implementation toolbox, panel #4, imported here” The project has : “Goals from implementation toolbox, panel #4, imported here” strongly Agree strongly Agree agree agree Strongly disagree Strongly disagree disagree disagree undecided undecided more goals…. Why? Objectives: Do you agree or disagree with the following statement? Why? More objectives….

8. Technology

9. Campaign/Messaging

11. Technology

12. Campaign/Messaging

13. Information Flows Action/Feedback User actions: A) select 2 from “working well” and 2 from “needs improvement. B) select all that apply

14. Video Audio Image Text So now you’ve learned & evaluated your project …What are your action plans for change? Some way to auto-import the selected categories on slide 6. Here is a RTE example Print your action plan now!….

15. Print out your Evaluation Here are the different parts of your evaluation (you can click on each one to print specific sections) (autofill in base on what is check on slide 5) (autofill in base on what is check on slide 5) (autofill in base on what is check on slide 5) (autofill in base on what is check on slide 5) (autofill in base on what is check on slide 5) (autofill in base on what is check on slide 5) Print all of your checklists and action plan Print your self-evaluation report here….

18. 2. Do you feel your partners, volunteers, and audience are comfortable with the technology? (SMS, ushahidi instance/crowdmap, etc, viewing the map)

20. 2. Do you believe that your audience understands what you are doing with the information? And how they will be able to see the results?

21. 3. Are the expectations of your audience the same as your expectations? Why or Why not?

22. 4. What needs to continue…..

23. to keep your messaging/campaign successful and sustainable?

25. 2. How are you analyzing information ( verifying, confirming, mapping) What is working well and what can be improved?

26. 3. Do you feel now that your categories are appropriate, why or why not?

28. 2. Have you been communicating back to your target audience/or the public?

29. 3. How well do you and your partners feel the report and maps are returning to decision makers for program change?

30. 4. If it has been more difficult than you thought to share information and the maps with your participants and audience, why do you think this is happening? 5. Click here to see your information flow and feedback diagram, what would you keep the same and what would you do differently?

32. 2. What part of these communication successes are due to technology?

35. 2. How is your project managing the risks of sharing information (including the maps)?

36. 3. Ask all of your partners and contact your participants to ask them if they feel secure providing information. List the answers here.

38. 2.

40. 2.

41. 3.  4.  5.  6.