Use of electronic signature in recruitment industry

www.sigplex.co.ukwww.sigplex.co.uk

Recruitments Services Industry falls under the top tenRecruitments Services Industry falls under the top ten
fastest growing industries around the world. In currentfastest growing industries around the world. In current
times small to big corporations are dependent on thetimes small to big corporations are dependent on the
Recruitment Agencies in search of reliable andRecruitment Agencies in search of reliable and
efficient human resource of all types, right from fullefficient human resource of all types, right from full
time to part time and even on contracts.time to part time and even on contracts.

Statistics from the previous year’s progress suggestsStatistics from the previous year’s progress suggests
that there has been a fair growth of overall 10% in thethat there has been a fair growth of overall 10% in the
recruitment market globally. Although many thingsrecruitment market globally. Although many things
have changed, but the customs and processeshave changed, but the customs and processes
remain similar since the age of physical recruitmentremain similar since the age of physical recruitment
systems inception.systems inception.

The internet era has seen a huge shift in the previousThe internet era has seen a huge shift in the previous
process of applying for jobs physically through newspaperprocess of applying for jobs physically through newspaper
to the current digital times. Where even a right tweet viato the current digital times. Where even a right tweet via
twitter or a good connection in LinkedIn could land one ontwitter or a good connection in LinkedIn could land one on
the job they have been dreaming of. This remains thethe job they have been dreaming of. This remains the
interface of the overall process but the backend of theinterface of the overall process but the backend of the
recruitment, scrutiny and the on-boarding compliancesrecruitment, scrutiny and the on-boarding compliances
are still dealing with the physical documentation which isare still dealing with the physical documentation which is
time taking, confusing and expensive.time taking, confusing and expensive.

Apart from making recruitment and orientation aApart from making recruitment and orientation a
tedious process, physical documentation is a patchtedious process, physical documentation is a patch
of old times on the face of modern processes.of old times on the face of modern processes.
Which has moved signing each and every documentWhich has moved signing each and every document
to Electronic Signatures for Recruiters. There areto Electronic Signatures for Recruiters. There are
many solutions which are integrated with themany solutions which are integrated with the
Electronic signatures in the recruitment process toElectronic signatures in the recruitment process to
make the complete task easier and quicker for bothmake the complete task easier and quicker for both
the recruiters and recruits.the recruiters and recruits.

HR Professionals using eSignatures is trendingHR Professionals using eSignatures is trending
now a days as it streamlines the wholenow a days as it streamlines the whole
recruitment process, saving time and moneyrecruitment process, saving time and money
while making candidates work faster and better.while making candidates work faster and better.

Digital workflow caters to a whole new array ofDigital workflow caters to a whole new array of
advantages such as making it error-free therebyadvantages such as making it error-free thereby
ensuring better compliance and authorization. Theensuring better compliance and authorization. The
experience of every stakeholder is positive andexperience of every stakeholder is positive and
also meets the overall demand of the globalalso meets the overall demand of the global
recruitment industry.recruitment industry.

Digital workflow caters to a whole new array ofDigital workflow caters to a whole new array of
advantages such as making it error-free therebyadvantages such as making it error-free thereby
ensuring better compliance and authorization. Theensuring better compliance and authorization. The
experience of every stakeholder is positive and alsoexperience of every stakeholder is positive and also
meets the overall demand of the global recruitmentmeets the overall demand of the global recruitment
industry.industry.

Here are a few ways in which in-house and recruitmentHere are a few ways in which in-house and recruitment
agency can implement eSignatures for making theiragency can implement eSignatures for making their
recruitment, compliance and authorization processesrecruitment, compliance and authorization processes
better:better:

1.1. Offer Letters, Contracts and BondsOffer Letters, Contracts and Bonds
Using the eSignatures in the recruitment industry hasUsing the eSignatures in the recruitment industry has
reduced the process of printing, signing, scanning,reduced the process of printing, signing, scanning,
mailing, etc., and simplified everything in between.mailing, etc., and simplified everything in between.
Digital Onboarding has made it easier to ensureDigital Onboarding has made it easier to ensure
compliances and apply without a hassle.compliances and apply without a hassle.

2. Terms and Conditions of business2. Terms and Conditions of business
between agency and organisationbetween agency and organisation
Usually the copies of contract and terms ofUsually the copies of contract and terms of
business are circulated seeking the responsebusiness are circulated seeking the response
from clients. With the help of eSignatures it isfrom clients. With the help of eSignatures it is
simpler for everyone and no more lengthysimpler for everyone and no more lengthy
documents are printed just for maintainingdocuments are printed just for maintaining
formality of the documentation.formality of the documentation.

3. Employee Handbooks3. Employee Handbooks
New recruits and existing employees need toNew recruits and existing employees need to
refer to the complete employee handbook torefer to the complete employee handbook to
ensure that they have read it. In digital format theensure that they have read it. In digital format the
employee can read and digitally sign theemployee can read and digitally sign the
document by ensuring that the document hasdocument by ensuring that the document has
been read and signed after understanding it.been read and signed after understanding it.

4. Authorization forms for Payroll and4. Authorization forms for Payroll and
Direct DepositsDirect Deposits
The eSignatures in the recruitment system alsoThe eSignatures in the recruitment system also
aims to update the employee details for paymentaims to update the employee details for payment
to their respective bank accounts. The systemto their respective bank accounts. The system
keeps record of the due information and ensureskeeps record of the due information and ensures
that every employee receives their salary on timethat every employee receives their salary on time
on their first pay-out.on their first pay-out.

5. Enrolling for Pensions5. Enrolling for Pensions
The system also ensures that the employees areThe system also ensures that the employees are
enrolled for pension under the government normsenrolled for pension under the government norms
thereby streamlining administration and ensuringthereby streamlining administration and ensuring
better compliance for the pension system.better compliance for the pension system.

6. Managing Timesheets6. Managing Timesheets
Electronic Signature system in recruitment is anElectronic Signature system in recruitment is an
example of a good manager who keeps a track ofexample of a good manager who keeps a track of
all your resources and their huge timelines whileall your resources and their huge timelines while
maintaining every information required to ensuremaintaining every information required to ensure
better performance and appraisals with time andbetter performance and appraisals with time and
results.results.

Sigplex offers a wide range of technologySigplex offers a wide range of technology
solutions for every business industry andsolutions for every business industry and
eSignature for Recruiting firms has been aeSignature for Recruiting firms has been a
remarkable product which has resulted in theremarkable product which has resulted in the
best client satisfaction ratio. It has streamlinedbest client satisfaction ratio. It has streamlined
100s of businesses saving them millions from100s of businesses saving them millions from
their overheads with better cost andtheir overheads with better cost and
efficiency.efficiency.

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