The document is a thesis proposal for a computerized attendance monitoring system for Energy Link Corporation. The current system uses time cards and a bundy clock for employees to log in and out. Records are stored in file cabinets. The proposed system would allow easy login/logout by employees, compute hours worked including late arrivals and absences. It would be secure and only administrators could access the database. The system would also allow adding, deleting and editing employee information. The researchers recommend implementing the computerized system to improve accuracy, expedite data processing, and increase security and effectiveness over the manual system.

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http://www.scribd.com/doc/45262822/Thesis-1-4-ted
CHAPTERI
Existing System
Introduction
:Computer nowadays is a basic need for businesses or companies. It helps alot in such
a way that it makes work more progressive and productive. It is
animportant thing that a company or small business should have because it helps a lotin
many ways such as organizing, storing and manipulating data. Having computer
programs may help a company grow bigger and be competitive in the flow of
the business world. It helps a lot because almost all the companies
nowadays usescomputer literate and very competitive in many aspects.
BackgroundoftheStudy:
Edgardo Valencia, an Electrical Engineer and the owner of Energy Link
Corporation started a business which sells capacitors for household use and
other b u i l d i n g s . T h e y i n v e n t e d s o m e p r o d u c t s w h i c h a l s o
c o n c e r n t h e e l e c t r i c a l e n g i n e e r i n g w o r k s l i k e P o w e r
C a p a c i t o r s , U n i n t e r r u p t i b l e P o w e r S u p p l y, Automatic and
Voltage Regulator. They also started to do services that also concerns
electrical engineering works like designing and construction of electrical1
system, energy and power management consultancy, installation of automatic
andmanual power capacitor banks, electrical system maintenance,
automatic andmanual transfer switch, power system and battery
switch and metal enclosure fabrication. And now, they look forward to
become one of the nation’s leadingelectrical contractors, supplier of electrical
equipments and provider of solutions toenergy / power. Till now the company is
successful since its establishment.
ScopeandLimitation:
The study focuses on the monitoring of attendances of the employees inEnergy
Link Corporation. The attendance monitoring system is concerned in gettingthe time
when an employee logs in and out and whether the employee is present or not. In the
same time the computation of hours work and monitoring of over time,late
and outdoor work are included. The holidays and computation of salary is
notincluded in the system.The system will not take account of the attendance of the legal
staff such asthe partner and associate lawyers because they are
considered as the executive personnel.2

2. FlowoftheCurrentSystem:
Energy Link Corporation handles their attendance by using time cards and
bundy clock. The time card holds a lot of information about the employee.
The Bundy Clock is the one that puts the time when the employee checks in or out. First
an employee is given a time card which holds their attendance information.
They insert their time card into the bundy clock which holds the time. After
they have finished their work, they should insert again their time cards into
the bundy clock for the information when and what time they left the company. The
computation of hours work is done after the last employee checks out of the company,
they do this by checking the log in and log out of the time card of an employee and
compute for the working hours on that certain day.
DataManagedbytheCurrentSystem:
There are a lot of data that the company keeps for reports. And attendance is one of the
most important things that the company should monitor. Employee
information is needed for the company to know the background of an
employee.Information like whether the employee is absent or not and
what time does the employee arrives in the company and left the company. This is
where the time card3
is used. It holds what time the employee checks in and checks out. It also
concern the overtime of an employee.
FileManagementUsedbytheCurrentSystem:
The records of Energy Link Corporation regarding attendance are stored in afile
cabinet. They use the file cabinet to store the data alphabetically for them
tolocate them easily. Concerning their attendances, they use a time card and
Bundyclock for log in and log out. The time card holds all the
information about the e m p l o y e e . A f t e r a m o n t h , a l l t h e t i m e
c a r d s a r e s t o r e d i n a f i l e c a b i n e t a l p h a b e t i c a l l y. T h e n a n
a t t e n d a n c e r e p o r t i s p r i n t e d a n d s u b m i t t e d t o t h e manager/owner

3. for them to check all the data.4
CHAPTERII
Review of Related Literature and Studies
LocalLiterature
A q u i l a n ( 2 0 0 4 ) m a d e a c o m p a r a b l e t h e s i s o n t h e a u t o m a t i o n
o f t i m e attendance that records the time in and time out of every employee
using barcodesystem. It tends to eliminate the manual recording system of
time and attendanceand also include salary computation of each
employee based on the time and attendance reports.Ramon Faloran (2005) wrote
in the article “The Computer Edge of the NewEmployment and Opportunities “in
the Philippine Daily Inquirer. He stated thatcomputer gives you a different
feeling about what is happening in the company.Business will be highly
competitive and innovative because the computer providesinstant information.Study by
Cantoma (2004) in her thesis entitled “Computer Library Systemfor St. James
Academy” stated that, in manual system in retrieving, maintainingsecurity
and piling records take place because of the years gone by. Furthermore,these
files were only kept in envelopes and folders in wooden rocks. There are also5
instances when the right information is given to a wrong person,
which affectquality of service.
ForeignLiterature:
According to Primer (2005), for many businesses automating the collectingof employee
attendance data when employees begin their shifts is still a manual process.
Even business that has automated or computerized processes such
asscheduling, inventory, purchasing, general ledger and payroll processing
still usem a n u a l m e t h o d s s u c h a s t i m e c a r d s o r a t t e n d a n c e s h e e t s
t o c o l l e c t t i m e a n d attendance data. NOVAtime (2007), the system that will give
management the power to notonly utilize the tools we have available to us today,
but will continue to grow ande v o l v e , g i v i n g i t t h e c a p a b i l i t y t o
i n c o r p o r a t e a n d u t i l i z e t h e t o o l s t h e n e w millennium promises to bring
us. NOVAtime has brought a system designed for growth while maintaining
themaximum in flexibility. Where the sophistication lies within the
programmedmechanism of the system, allowing for a quick and
simple implementation andemployee training cycle.6

4. After all the true test of a system is not only in the production and
wealth of reporting, but in the simplicity and ease of its operation,
in conjunction with asimple and accommodating implementation program.
LocalStudy:
Mendrez (2007) made a similar study for Vision Designer Inc. It has
anidentification machine aimed at verifying a person entering through the swiping of
identification cards. After entering their given code number, the identification cardsare
swiped in the machines card reader to trigger the verification. If access granted,the micro
switch will then automatically unlock to allow enter. This will help a lotin monitoring
attendances accurately and more precise.A group of computer engineers in Rebisco
Biscuits Corporation proposed athesis report for what is the same Innodata
Corps is implementing right now a computerized daily time record as an
alternative for Bundy clock. The means of getting inside the company premises is
by swiping cards into a machine that readsevery record of each employee then
monitor and displays the time a particular employee logs in and out.7

6. FeaturesoftheProposedSystem
The researchers created a computerized attendance monitoring system
theEnergy Link Corporation will use in their everyday transaction. The
computerizeds y s t e m h a v e m a n y f e a t u r e s l i k e a n e a s y l o g i n
a n d l o g o u t o f e m p l o y e e , computation of hours work, late, absent and
leave. The computerized system is alsosecured and only the administrator and
the owner can access the database. Theresearchers also created a

7. computerized system that can add, delete and edit employee’s
information.19
CHAPTERVI
Conclusion and Recommendation
Conclusion:
The system proposal entitled “A Computerized Attendance
MonitoringS y s t e m ” w i l l b e b e n e f i c i a l t o t h e c o m p a n y f o r
m a x i m i z i n g i t s p r o f i t s ; a n d m i n i m i z i n g m a n p o w e r a n d
a d d i t i o n a l e q u i p m e n t s n e c e s s a r y f o r a t t e n d a n c e monitoring.Wi t h
t h e u s e o f t h i s n e w s y s t e m , c o m p u t a t i o n s a n d g a t h e r i n g a r e
a l l accurate, Data manipulating and processing are expedited, report
generations atef a s t e r a n d s e c u r i t y f o r t h e h e l d a r e b e t t e r, a n d
c o n s u m e s l e s s o f f i c e s p a c e , a p o w e r f u l b u s i n e s s t o o l t h a t
w o u l d g r e a t l y a i d u p d a t i n g o f n e w a t t e n d a n c e information., this

8. reports thus increasing effectiveness by a very considerable amount..
Recommendation:
Based on the performance of the computerized attendance
monitoringsystem, the researchers highly recommend that this study be
implemented to theE n e r g y L i n k C o r p o r a t i o n a n d o t h e r c o m p a n i e s .
A l s o w i t h i t s d e p e n d a b l e p e r f o r m a n c e a n d e a s y t o u s e
p r o c e d u r e s , t h i s s t u d y c a n b e a g r e a t h e l p f o r companies and
organizations concerning their attendance monitoring system.20
21