Trello - University of St Andrews web team
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How the University of St Andrews web team came to start using Trello from Fog Creek Software.
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Trello - University of St Andrews web team
- 1. at St Andrews Gareth J M Saunders Web Architect gareth.saunders@st-andrews.ac.uk
- 2. Gareth J M Saunders Web Architect University of St Andrews blog.garethjmsaunders.co.uk stawebteam.wordpress.com twitter.com/garethjms twitter.com/stawebteam facebook.com/garethjmsaunders linkedin.com/in/garethjmsaunders
- 3. Outline 1. Journey 2. Trello—quick tour 3. Demo—how we use it now
- 4. 2012 Web Manager Web Architect Web Developer (Coming soon) Apprentice Web Editor Web Editor (Coming soon)
- 5. 2006-2008 Web Manager Assistant Information Architect/ Web Manager
- 6. 2006-2008 Web Manager Assistant Information Architect/ Web Manager
- 7. 2008 Web Manager Assistant Information Web Software Architect/ Web Manager Developer
- 8. Growing backlog of projects
- 9. Adopted Agile in 2008
- 10. 2008 Web Manager Assistant Information Web Software Architect/ Web Manager Developer
- 11. 2009 Web Manager Assistant Information Web Software Architect/ Web Manager Developer Web Editor
- 12. Scrum task board
- 13. Tickets
- 14. Progress
- 16. 2010 Web Manager Assistant Information Web Software Architect/ Web Manager Developer Web Editor School Migration Project Officer
- 17. Limitations Post-it® notes are awfy wee. You need to be in the room to use it
- 18. Online tools
- 20. Trial
- 21. Fixed workflow
- 22. 2011 Web Manager Assistant Information Web Developer Architect/ Web Manager Web Editor School Migration Project Officer
- 23. 2011—restructure Web and Portal Web Architect Web Developer Team Leader Web Editor Web Editor
- 25. Trello
- 26. Joel Spolsky / Fog Creek
- 27. What we liked about Trello / 1 Free No fixed workflow Very customisable Very easy to move cards between boards
- 28. What we liked about Trello / 2 Work remotely Bigger than a Post-it® note Unlimited boards, users, uploads* Private or public boards Product is improving * 10 MB file limit on each file uploaded
- 29. Trello development on Trello
- 30. Trial until Steve returned… …we’re still using it
- 31. New board
- 32. Lists
- 33. Cards
- 34. Open card Click the card to open it…
- 35. Open card Title is editable. The (2) indicates Scrum/Agile story points value assigned to that card.
- 36. Open card Description is editable (activity comments are not)
- 37. Assign existing labels from here. Or use the shortcut keys 1-6.
- 38. Labels (1-6)
- 39. Colour blind?
- 40. Label colours
- 41. Open card Assign members to this card, or cilck A to bring up the dialog, or press spacebar to assign to self
- 42. 10 MB per attachment or board Open card No limit on number per card No account data storage limit
- 43. Open card Keep up to date with cards you are interested in, not just your own
- 44. Open card Vote on feature ideas or which card should be tackled next
- 45. Open card You can create multiple checklists per card. Elements are moveable within lists, but not between lists
- 46. Open card Assign a due date. No way currently to view all due dates within a board
- 47. Open card View all activity (edits, comments, uploads, etc.). Activity entries are not editable; uploads can be deleted
- 48. Move cards within lists and boards, or between boards
- 49. Filter (1)
- 50. Filter (2)
- 51. Search
- 52. Shortcuts
- 53. Copy board
- 54. Chrome extensions Trello Scrum Trello Boards
- 55. Story points Points Duration 0 5 minutes 1 15 minutes 2 30 minutes 3 1 hour 5 3 hours 8 1 day 13 3 days 20 5 days
- 56. Demo
- 59. Thank you Follow our adventures at: twitter.com/stawebteam stawebteam.wordpress.com gareth.saunders@st-andrews.ac.uk
Editor's Notes
- Presentation to the Scottish Web Folk meeting, Thursday 31 May 2012 at the University of Edinburgh.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- Pivotal Tracker is a GREAT tool. As far as free, hosted solutions go it was by far the best that I found. If you are new to Agile and want a tool that will show you how story points work, and how to automatically schedule stories based on your team’s weekly velocity it is first class. But for our requirements it was too limited.The workflow is pretty fixed: when you add a new card it is always added to the Icebox column. You then have to move it into position in the backlog. The board also runs from right-to-left; our board ran from left-to-right so we always had to do mental gymnastics when moving from the whiteboard to Pivotal Tracker. Customisation is also limited. It is very wordy.Pivotal Tracker assumes that you are working on one project, so it’s not easy to move cards between boards. We also couldn’t just create a board for all our random, miscellaneous tasks: bug fixes, smaller requests, admin issues, etc.
- The board runs from right-to-left; our board ran from left-to-right so we always had to do mental gymnastics when moving from the whiteboard to Pivotal Tracker.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- By the end of this year we should be a team of six; we currently have only four as our Web Developer has recently moved to join the Java software development team. In the autumn we should be employing an apprentice as part of the government’s apprentice scheme.
- Assign members from here.
- Upload images, documents, etc. There is a 10mb file upload limit per attachment. It's not possible to upload attachments via the mobile site. There is no limit on the number of attachments you can have on a card or board. Neither is there an account data storage limit.
- Keep up to date with cards you are interested in, not just your own cards.