At Esri UK Annual Conference 2014 At Harrow Council GI focused projects are being more of the norm. In this example there were two departments trying to create a spatial database of council land ownership in Harrow, but problems were forecast. Which one would be the definitive layer? The two data sources would benefit each other so the projects were combined so that just one dataset was created. The problem was that users wanted to be able to have a record of land ownership and associate a large number of attributes with it. All this without the paper files and manual searching of the current process. A GIS based solution was proposed, utilising the Flex API intranet platform previously custom built by Harrow. This allowed quick development time and simple integration. The overall outcome of the deeds project was the smooth transition from a laborious paper based system with no mapping to an intuitive, simple to use mapping system that answered questions in significantly quicker times, gave multiple users access and brought together two datasets into one.

1. Harrow Deeds Management
System

2. In the next few mins:
● The multiple problems
● Why GIS
● The data solution
● The system solution
● Efficiencies
● A quick look
● Q&A

3. The multiples
● Corporate Estates
● Legal Team – Land Charges

4. Why GIS
● Could extend existing Esri Flex API solution
● Build custom widgets to meet business requirement
● Nothing off the shelf

5. The data solution
● Defined by common shared fields
● Controlled access and editing rights

6. The design

7. The system solution
● Simplicity to use
● Widgets
– Search
– Identify
– Deeds Viewer
– Notes
– Print
● Integrate with Land Registry INSPIRE feed
SEARCH A user performs a
search to locate an area
RESULTS
The results of the search
are displayed in a list of
Eg list of data table
ACTION
Once a piece of land is
found, an action could
be to add a note or
search the Deeds table
with the adding a note,
or second search on title
number
OUTPUT
To complete adding a
note or locating records
in the Deeds table and
possibly clicking on a
document hyperlink

8. Efficiencies
● Only one source of truth
● Multiple access to same document at once
● Easy production of LR enquiries

9. The system

20. Summary
● Always keep your eye out for quick wins
● How they had been working this way so long?
● Sometimes it is good to be the middle man!
● Next…?

21. Thank you
● Any questions…
● Who else uses Flex API?
● Would you have approached it differently?
matt.pennells@harrow.gov.uk
020 8736 6356