This document discusses time management and provides recommendations for effective time management. It notes common time management problems people face and stresses the importance of balancing different aspects of life, such as work, family, health and personal life. It introduces the Eisenhower Matrix for prioritizing tasks as important/not important and urgent/not urgent. It recommends scheduling high priority important tasks during peak productivity hours and minimizing time spent on unimportant urgent tasks. The document provides tips for avoiding time wasters and interruptions and improving planning, prioritization, delegation and focus to make the best use of one's time.

1. TIME MANEGMENT

3. Time is a component quantity of
various measurement used to፡-
• Sequence events ,
• Duration of events or
• Interval between them,

6. Common problems
• I am busy
• I don’t havetime .
• I am not happy with my life
• I don’t feel I have achievedanythingthis year.
• I don’t have control on my life
• I wish that I have more than 24 hours per day so that I
can get more thing done.

7. Balance Your life
• Balance in life is important
• Recognize each aspects of life is
important
• I am not getting enough time for
family/personal life because of work.
• Family , health , finance and work.

8. Benefit of time management
• Affect your efficiency effectiveness and
productivity.
• Decrease the pressure that goes
with any job
• Promotes authority over our life and
our salves.
• Characteristic of successes people.

9. Priority of work
Urgent Not urgent
Important •Crisis
•Pressing problems
•Deadline driven projects meeting
preparation.
1
•Preparation
•Prevention
•Value clarification
•Planning
•Relationship building
•True recreation
•Empowerment
2
Not important •Interruption some phone calls
•Some mail and reports
•Some meetings
•Many pressing matters
3
•Trivia busy work
•Some phone calls
•Time wasters
•Escape activity
•Social media
•4

10. Being in Quadrant one brings
(Important & urgent
• Stress
• Crises management
• Firefighting
• Focus on the immediate

11. Being in quadrant three brings
(Not important & urgent )
• Short term focus
• Crises management
• Low value on goals
• Feeling of victimization/lack of
control.
• Shallow relationship

12. Cycling between quadrants 3 & 4
• Total irresponsibility.
• High dependency on other
for basics.
• Short career path in the
organization.

13. Being in quadrant two brings
• Vision
• Perspective
• Balance
• Discipline
• Control

14. Quadrant 2 ( important & Not urgent )
• Preparation
• Prevention
• Value clarification
• Planning
• Relationship building
• True recreation
• Empowerment

15. Basic requirement of quadrant 2 are:-
• Clear definition of organizational role
and specifically your own role.
• Selection of and focus on SMART
goals
• Development and utilization of
schedules.
• The practice of daily adapting in
work role.

16. Time robbers
• Procrastination
• Attempting too much
• Never saying no
• Disorganized work station area
• Lack of planning
• No objective or unclear objective
• No priorities
• unrealistic time estimate
• Social media

17. Interruption
• Telephone calls
• Unexpected visitors
• Unscheduled meeting
• Emergencies

18. Scheduling tips
• Schedule enough time too do each task.
• Once task are prioritize and scheduled focus on only one at a
time.
• Schedule high priority during your prime time when you
perform at your best.
• Try to set aside a regular time –slot for activities or events that
you can not anticipate
• Don’t perform an unscheduled task before determining it’s
priority.

19. Time management recommendation
• Delegate accept that you can’t do
everything by yourself-let go.
• Know you task (job description )
• Prioritize (ranking most important , more
important task.
• Avoid interruption (time wasters )
• Differentiate between urgent and
important task to job.
• Plan for your time if you don’t , you
waste it.
• Avoid idle talk and unnecessary
telephone conversations.

20. • Time is free , But it is priceless. You
can’t own it , but you can use it. You
can’t keep it , but you can spend it.
once you have lost it you can never
get it back.

21. Thank
you