This document provides information on time management strategies. It discusses (1) understanding how to use time more efficiently and achieve goals, (2) planning actions by prioritizing important goals, and (3) visualizing time using four quadrants to categorize tasks as urgent/important, not urgent/important, urgent/not important, and not urgent/not important in order to focus on important goals. Key advice includes focusing on important but not urgent tasks, delegating urgent but unimportant tasks, and avoiding wasting time on unimportant tasks.

1. TIME MANAGEMENT
Claudio Calini
Lweendo Hamukoma
Gabriel Tomazzia
Yu Jie

2. “We always have time enough, if
we will use it aright”.
Johann Wolfgang von Goethe

3. This lecture might be useful to:
- Understand how to use your time more
efficiently.
- Achieve what you want to achieve in
your everyday life.

4. Remember:
1. Planning our time is, first of all,
planning our actions.
2. We are creators of our life (time).
3. Everyone's day lasts 24 hours.
4. Time has 3 dimensions: past,
present, future.

5. Let's analyze the title of this
lecture:
TIME MANAGEMENT!
- Why do we need to manage our
time?
- Actually our lives are made of
motivations, actions, purposes.
- Time management is IN FACT life
management.

6. Time doesn't change but life
does.
That's why we have to
manage our actions and
match them with time which
is avalaible to us.

7. 1. How to manage ourselves...
1a. Who am I?
1c. Try to list your purposes in
order of importance.
1d. What am I doing to achieve
these aims?
1b. What do I want to achieve in my
life (long-short term goals)?

8. 2. Recognize your true goals...
2a. Focus on results, not on
actions (e.g. not learning but
speaking foreign languages).
3. Prioritize your true goals...

9. 4. Planning your activities...
4a. Long term: strategic
4b. Middle term: tactical
4c. Short term: operational

10. 5. Visualizing your time...
THE 4 QUADRANTS
Quadrant 1:
Urgent/important
Quadrant 2:
Not urgent/important
Quadrant 3:
Urgent/not important
Quadrant 4:
Not urgent/not important

11. 5. Visualizing your time...
THE 4 QUADRANTS
- Crisis
- Pressing problems
- Deadline-driven projects
- Prevention
- Relationship
- Building
- Recognizing
- Planning
- Interruptions
- Some meetings
- Phone calls
- Popular activities
- E-mails
- Time wasters
- Pleasant activities ;)

12. 5. Visualizing your time...
THE 4 QUADRANTS
urgent/important
DO IT!
Not urgent/important
Plan it!
Urgent/not important
Delegate!
Not urgent/not important
FORGET IT!

13. Quadrant 1 - Urgent/Important
- Crisis and problems.
- It requires immediate attention (phone
ringing).
- These things are usually visible. They
press on action and right in front of us.
- As long as you focus on Quadrant 1, it
keeps getting bigger and bigger until it
dominates you.
- Crisis managers, problem-minded people,
deadline driven people.

14. Quadrant 2 – Not urgent/Important
- Is the heart of effective personal
management.
- It focuses on building relationships, long-
range planning, having a sense of what is
important and what is our personal mission
statement.
- If we don’t have a clear idea of what is
important, the results we desire in our lives,
we are easily diverted into responding to the
urgent.

15. Quadrant 3 – Urgent/Not important
People thinking they are spending
time in Q1, but the reality is that the
urgency of these matters if often
based on the priorities and
expectations of others..

16. Quadrant 4 – Not urgent/Not important
- Some people get beaten by the
problems all day, every day. The
only relief they have is in escaping
in quadrant 4.
- Time waisters: TV, long phone
calls, facebook ;) etc.

17. TIPS...
1. While you are learning turn off
your mobile, don't use social
networks, skype etc...
2. Write down new ideas and project
(do them later).
3. Make some breaks.
4. Always find some time to relax.
5. You have to know how to say NO.

18. Any questions, suggestions,
feedbacks, curses? :)

19. Little and simple exercise...;)
1. Write out everything you often do
everyday.
2. List out what usually distracts you.
3. List out some things which are not
really useful but you still spend a lot of
time in.
4. Divide them in “urgent” and
“important”.

20. Thank you! ;)