The document discusses the challenges employers face in tracking employee time and attendance, noting that over 40% have not automated their processes, leading to significant errors and inefficiencies. It provides tips for automating timekeeping systems, highlighting benefits such as cost savings, reduced errors, and improved productivity. An effective system should integrate with payroll, promote compliance, and allow for easy access and management of employee data.

1. iGUIDE
Tips for Time & Attendance Efficiencies
Keeping track of employee time and attendance is a huge burden for employers. Are they at
work? Are they on vacation? Did they clock in on time? Are they taking a long lunch? These
are all must-know items, but often difficult to determine.
Documenting employee time is important, yet over 40 percent of organizations have not
automated their timekeeping process. Despite its importance, most companies don’t realize
how much money they waste on sub-optimal timekeeping.
According to the American Payroll Association (APA), companies that lack automated
timekeeping have up to an 8 percent error rate on their payroll.
The APA states the 4 hours and 5 minutes are wasted per employee, per pay
period taking long lunches, being tardy and leaving early.
EFFICIENCIES
AUTOMATION TIPS
Perhaps it’s time to automate - where
to start? Review the following benefits:
Timekeeping is clearly important. Use these tips on your
timekeeping quest:
Save money Employees no
longer take time to complete
manual time sheets; time
can be approved faster and
payroll is done more quickly.
These efficiencies translate
to saving money.
Reduce errors When
Seek out a time and attendance system that has the
capability to capture time, assignments, projects and
expenses regardless of location of the employee or
office. Some time collection options include: smart
phone apps, biometric identification clocks, outdoor
use or “rugged” clocks, proximity readers and magnetic
swipe clocks. Also consider the type of connectivity
that suits your needs, Ethernet, WiFi, cellular, USB, etc.
payroll is automated, the
human factor reduces
significantly. When there are
fewer errors to correct, time
and money is saved.
Look for a system designed to identify and alert you
of potential issues and exceptions. The time and
attendance system should integrate with your payroll
and HR system in order to minimize exporting and
importing and data entry errors.
Control costs By quickly
Find a system that allows you to maintain employee
data in one location.
reviewing a time period
report, managers can see
who is close to overtime pay
and rearrange schedules.
Eliminate paper
Companies spend an
average of three cents per
time sheet for processing.
Multiply this out to see what
is saved.
Search for a system that ensures compliance with the
Affordable Care Act, union rules and other labor laws.
Proper time and attendance records are critical for employers.
An optimal timekeeping system will:
Save time and money
Easy scheduling
Improved employee productivity
Provide anytime, anywhere access
Eliminate manual entry errors
Enable simple & accurate collection
and organization of time