The document discusses workforce time theft, highlighting its primary forms such as buddy punching, early/late arrivals, and long breaks, which collectively account for significant losses for U.S. employers. It outlines various strategies to combat time theft, including the use of biometric time collection tools and the establishment of clear attendance policies. Additionally, it promotes EPAY Systems as a leading provider of comprehensive HCM solutions designed to address these issues.

1. Combating Workforce
Time Theft

2. 2
Speakers
Michelle Lanter Smith
Chief Marketing Officer
John Gaudiuso
Sales Engineer

3. 3
Agenda
• Common forms of time theft and best practices to prevent it
• Pros and cons of various biometric options
• Ways to identify potential time theft and operational problem sites
• A demonstration of EPAY time theft preventing tools

4. Who is EPAY Systems?
CHICAGO BASED
TECH COMPANY
PROVIDER OF COMPLETELY
UNIFIED, FULL SERVICE
HCM SOLUTIONS
SERVING HOURLY
WORKFORCE ENVIRONMENTS
INDUSTRY LEADER FREE PREMIUM
CUSTOMER SUPPORT
CUSTOMER RETENTION
FOUNDED 2001
UNIQUELY FLEXIBLE CLOUD BASED TIME &
LABOR MANAGEMENT TECHNOLOGY
24 HOURS/DAY
7 DAYS/WEEK,
365 DAYS/YEAR
75,000+ WORKSITES
99%

5. What is Time Theft
Top 3 forms of Time Theft:
1. Long breaks
2. Early/Late arrivals
3. Buddy punching
Time Theft: employees
getting paid for time
which they did not work.

6. $98B
Types of Time Theft
Buddy
punching
Early/Late
arrivals
Long
breaks
These 3 forms of time theft account for 98
billion in losses for U.S. employers.

7. Types of Time Theft
of your gross payroll
Buddy Punching alone
can account for
2.2%

8. The Big Cost of Time Theft
Time Theft was estimated to cost U.S. Companies
BILLION $in lost productivity
$400

9. 4 lost hours per week = 16 lost hours per month =
2 lost work days per month!
2 lost work days per month = 24 lost work days
per year =
nearly 5 weeks of lost work time per year . . .
PER EMPLOYEE
Do the Math

10. 10
Employee Time Theft Calculator
10
A Free Manual Timekeeping Solution Isn’t Free.
250
Total Minutes
per Day in Time
Theft
Total Hours per
Day in Time
Theft
Average Daily
Employee
Time Theft in
Dollars
Weekly
Human Time
Theft Payroll
Expense*
Annual
Human Time
Theft Payroll
Expense*
Average
Hourly Wage
of Hourly
Employee
$19 $237$79 $12,3504.17
*APA States employees without an automated time system steal 6 minutes per day. We’ve based our calculation at just 1 minute.

11. Create clear, specific time and attendance policies
Create procedures for enforcing your policies
Use time collection devices equipped with biometrics
Utilize good reporting and analytic tools
Battle Tactics
1
2
3
4

12. Communicate Oral and Written Time & Attendance Policies
Use employee manual to outline consequences of:
 Tardiness
 Cell phone use
 Unauthorized breaks
Have employees sign manual as acknowledgement of
understanding
Update policies as new challenges arise
Clear Communication is Key

13. Put firm procedures in place when time and
attendance policies are not followed
Consider implementing Employee Points system
Automatically tally points for absences, late arrivals, early
departures as compared to the schedule
Can accumulate points positively or negatively
Can customize based on your companies policies
Enforce Your Polices

14. Biometric Time Clocks
 Fingerprint recognition
 Facial recognition
Mobile Time Tracking App
 Facial recognition
 Geo-tracking
Workforce Analytics
 Get a quick way to identify punch exceptions across your sites including
potential forms of time theft
Utilize Time and Attendance Tools

15. A. Fingerprint biometrics
B. Eye or retina biometrics
C. Facial recognition biometrics
D. We currently don’t use any form of biometrics
15WWW.EPAYSYSTEMS.COM
What form of biometrics does your company currently use and
for what purpose?
Webinar Poll

16. 16
Demonstration

17. Mobile Time Tracking Technology

18. Mobile Time Tracking Technology

19. Mobile Time Tracking Technology

20. 20
Questions?

21. STANDARD REPORTS AND CUSTOM REPORTING TOOL
APPLICANT
TRACKING
BENEFITS
ADMINISTRATION
PAYROLL & TAX
MANAGEMENT
TIME & LABOR
MANAGEMENT
HUMAN
RESOURCES
MANAGEMENT
PERFORMANCE
MANAGEMENT
• Integration with
leading job boards
• Unlimited users with
full system access
• Screening q’s,
keywords, applicant
tagging
• Video interviewing
• Email and SMS
messaging and
templates
• Mobile
• Spanish applications
• Plan administration
• Open enrollment
• COBRA
management
• ACA compliance
reporting
• Carrier Connect
(data feeds)
• 401K file feed
• Complete payroll
and tax processing
• Accommodation of
multiple FEINs,
states and localities
• Garnishment
processing
• Year-end tax filing
• New hire reporting
• Free pay card
program
• Flexible pay rules
• Scheduling
• Accruals
• Budgets & job
costing
• Workforce analytics
• Wage & hour
compliance
• Mix & match time
collection options
• New hire onboarding
with electronic I-9
and e-verify
• Skills, education &
performance tracking
• Employee &
manager self-service
• Document & task
management
• OSHA, EEO &
Workers’ Comp
reporting
• Automated
performance and
self-reviews
• 360 degree surveys
• Compensation
dashboard
• Learning content
integration
• Goal management
• Statistics dashboard
• Journaling

22. Connect with Us
on Social Media
Visit Our
Website
www.EPAYsystems.com
Take a two-minute tour
Take the survey
Request a demo of EPAY Systems