The Three Things Project promotes a daily productivity system of focusing on three important tasks. It involves a 15-minute daily meeting to review accomplishments, problems, and set three priority tasks for the day. Each task should take about two hours. The system aims to increase efficiency and effectiveness by limiting multitasking and maintaining focus on the most critical items.
This document discusses managing work priorities and professional development. It covers setting goals and plans, time management, prioritization, and overcoming obstacles. Techniques for effective time management include analyzing tasks, prioritizing using the Pareto principle, and applying the 4Ds method of doing, delegating, deferring, or ditching tasks. The document also addresses using technology like Outlook or smartphones to help manage time and explores continuing professional development. It provides a case study of a supervisor struggling with time management and offers suggestions for getting back on track.
Presented at GaCOMO14 by Linda Marie Golian-Lui, Sandra Barclay, Alan Lebish, Jennifer Young, Kennesaw State University.
Additional information at http://libguides.kennesaw.edu/eatthatfrog
Twenty percent of your time will produce 80% of your productive output, so managing that 20% of time is important. Common time management problems include feeling short of time, not having control over your schedule, and being overloaded with work. The "Three Ps" of effective time management are planning, priorities, and preventing procrastination. Time wasters include attempting too much, failing to say no, dealing with incomplete information, and crisis management. The document provides many tips for better managing time through organizing tasks, prioritizing, avoiding interruptions, planning each day and week, and eliminating unnecessary tasks.
Purpose
To focus on how to successfully combine work, family relationships and leisure time into a satisfying life.
Approach
To create a skill set that enhances the ability to evaluate priorities, focus on the big picture and use long range planning
Tool
Use prioritizing and organizational skills to make sense out of conflicting demands
This document summarizes a book about overcoming fears in the corporate world and managing one's time effectively. The author provides 21 tips for stopping procrastination and getting more done faster, including eating the frog (doing the most important task first), setting clear priorities, focusing on key result areas, and practicing urgency. Developing the habit of immediately starting on one's most important task each day is the key to happiness, satisfaction, and success.
Eat That Frog! provides 21 time management strategies to help readers improve productivity and get more of their important tasks completed. The book teaches that by focusing on completing the most challenging "frog" tasks first each day, readers can avoid procrastination and feel a sense of accomplishment. Some key strategies include setting goals in writing, applying the 80/20 rule to identify the highest value tasks, preparing thoroughly before starting projects, and breaking large tasks into smaller pieces to make progress feel achievable. Readers who implement the book's simple approaches can transform their lives by gaining more free time and reducing stress.
The document provides guidance on effective time management. It emphasizes the importance of balancing different aspects of life, setting goals, creating to-do lists, and overcoming obstacles like interruptions and procrastination. Some key tips include writing down both long-term and short-term goals, prioritizing tasks by importance and urgency, reviewing and updating to-do lists daily, and learning from task analysis to improve time management skills over time.
This document discusses managing work priorities and professional development. It covers setting goals and plans, time management, prioritization, and overcoming obstacles. Techniques for effective time management include analyzing tasks, prioritizing using the Pareto principle, and applying the 4Ds method of doing, delegating, deferring, or ditching tasks. The document also addresses using technology like Outlook or smartphones to help manage time and explores continuing professional development. It provides a case study of a supervisor struggling with time management and offers suggestions for getting back on track.
Presented at GaCOMO14 by Linda Marie Golian-Lui, Sandra Barclay, Alan Lebish, Jennifer Young, Kennesaw State University.
Additional information at http://libguides.kennesaw.edu/eatthatfrog
Twenty percent of your time will produce 80% of your productive output, so managing that 20% of time is important. Common time management problems include feeling short of time, not having control over your schedule, and being overloaded with work. The "Three Ps" of effective time management are planning, priorities, and preventing procrastination. Time wasters include attempting too much, failing to say no, dealing with incomplete information, and crisis management. The document provides many tips for better managing time through organizing tasks, prioritizing, avoiding interruptions, planning each day and week, and eliminating unnecessary tasks.
Purpose
To focus on how to successfully combine work, family relationships and leisure time into a satisfying life.
Approach
To create a skill set that enhances the ability to evaluate priorities, focus on the big picture and use long range planning
Tool
Use prioritizing and organizational skills to make sense out of conflicting demands
This document summarizes a book about overcoming fears in the corporate world and managing one's time effectively. The author provides 21 tips for stopping procrastination and getting more done faster, including eating the frog (doing the most important task first), setting clear priorities, focusing on key result areas, and practicing urgency. Developing the habit of immediately starting on one's most important task each day is the key to happiness, satisfaction, and success.
Eat That Frog! provides 21 time management strategies to help readers improve productivity and get more of their important tasks completed. The book teaches that by focusing on completing the most challenging "frog" tasks first each day, readers can avoid procrastination and feel a sense of accomplishment. Some key strategies include setting goals in writing, applying the 80/20 rule to identify the highest value tasks, preparing thoroughly before starting projects, and breaking large tasks into smaller pieces to make progress feel achievable. Readers who implement the book's simple approaches can transform their lives by gaining more free time and reducing stress.
The document provides guidance on effective time management. It emphasizes the importance of balancing different aspects of life, setting goals, creating to-do lists, and overcoming obstacles like interruptions and procrastination. Some key tips include writing down both long-term and short-term goals, prioritizing tasks by importance and urgency, reviewing and updating to-do lists daily, and learning from task analysis to improve time management skills over time.
The document provides time management tips for balancing life and achieving goals more effectively. It recommends writing down both long-term and short-term goals, creating daily to-do lists organized by priority, and reviewing progress regularly to ensure tasks are completed, transferred to another date, or abandoned if no longer relevant. Practicing these time management techniques for at least 3 months can help make them a habit for staying on track and achieving more.
This document summarizes 21 principles for overcoming procrastination and increasing productivity from Brian Tracy's book "Eat That Frog!". The key principles are: 1) Set clear goals and priorities by writing them down; 2) Plan each day in advance by making to-do lists; 3) Focus on the most important 20% of tasks that yield 80% of results; 4) Consider the long-term consequences of tasks; 5) Categorize tasks into A/B/C priorities and do A tasks first; 6) Identify your key areas of responsibility and weaknesses; 7) Accept that there is never enough time for everything and focus on the most important tasks; 8) Prepare thoroughly before starting tasks; 9
This document discusses time management techniques for improving productivity. It recommends focusing on important but non-urgent tasks, prioritizing work into quadrants based on importance and urgency, and breaking large tasks into smaller chunks. Some key habits include eating the "frog" by tackling the most important task first, setting deadlines, and learning to say no to avoid taking on too much. The benefits of time management include gaining time, reducing avoidance and anxiety, and promoting review of priorities.
This document summarizes key points from the book "Eat That Frog" by Brian Tracy. It recommends defining goals at the yearly, monthly, weekly, and daily levels to gradually complete goals over time. Goals should be categorized by priority as "must do", "should do", "nice to do", delegate, or eliminate. An exercise is presented to draft a weekly plan and tomorrow's plan based on priority. Using Google Calendar is suggested as a smart way to organize plans. The document concludes by providing information on how to purchase the book and get help learning goal planning techniques.
Time management is one of the biggest struggles in our day-to-day lives. How to balance work and personal life? How to make sure things get done? How to stay happy while doing so?
To help you we gathered 12 best techniques to help you with your time management.
The document discusses various tips and strategies for effective time management. It emphasizes the importance of setting goals, prioritizing tasks, creating schedules, avoiding procrastination and distractions, balancing activities, and continually evaluating time usage. It provides specific steps and questions to help with time management challenges like planning, scheduling tasks, overcoming obstacles, and utilizing time efficiently.
Effective Time Management Techniques to Teach Your EmployeesBizLibrary
It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.
In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day.
In this webinar we’ll provide effective time management techniques for yourself and your employees.
The document discusses achieving work-life balance and provides tips for doing so. It notes that the lines between work and personal life have blurred, making balance more difficult. It then gives 10 tips for restoring balance, such as negotiating schedule changes, finding a new career or job, learning to manage time better, and setting priorities. Finally, it emphasizes that balance is an ongoing process and not to stress over imperfections.
The document discusses achieving work-life balance and provides tips for doing so. It notes that the lines between work and personal life have blurred, making balance more difficult. It then gives 10 tips for restoring balance, such as negotiating schedule changes, finding a new career or job, learning to manage time better, and setting priorities. Finally, it emphasizes that balance is an ongoing process and not to stress over imperfections.
This document provides guidance on effective time management techniques to improve productivity and achieve a better work-life balance. It recommends writing down goals and breaking them into prioritized tasks on a daily to-do list. Scheduling tasks according to their importance and urgency is key. Creating processes for recurring tasks and learning to delegate can help save time. Maintaining awareness of interruptions and avoiding last-minute decisions are also suggested for better time management. The overall objective is to feel in control of one's life through improved organization and focus on what's most important.
Time management techniques help increase productivity and focus on important tasks. Some key techniques include working from a to-do list, planning each day, prioritizing important tasks, scheduling important "big rocks" to make time for them, and using a productivity system to integrate these techniques. Mastering a few time management strategies can significantly improve productivity and achievement.
The document discusses various tips and strategies for effective time management. It addresses prioritizing tasks, avoiding procrastination, and debunking common time management myths. Specific advice includes starting with the most important work, doing unpleasant tasks first, scheduling meetings and deadlines on a calendar, outsourcing when possible, and questioning whether certain tasks truly need to be done. The overall message is the importance of planning, prioritizing the right activities, and avoiding perfectionism or taking on too many insignificant tasks.
This document provides a summary of a presentation on 3Ts for better time management. It begins with defining objectives of providing time management tools and techniques. It then discusses various time management tips, tools and techniques including using a calendar, task management tool, prioritizing with the Eisenhower matrix, reviewing the previous week, setting deadlines, planning 4 hours of effective work, focusing on one task, taking breaks, learning new things, separating strategic tasks, breaking large projects into smaller tasks, having effective meetings, and delegating tasks. The presentation aims to help both individuals and managers improve their time management skills.
This document provides guidance on effective time management. It discusses common time management problems like feeling busy and lacking balance. It emphasizes balancing different life aspects like family, work, health. Goals are important to focus on important areas and provide direction. Written goals are better than just mental goals. Daily to-do lists help achieve goals by focusing on important tasks. Time management is about doing the right things, not just doing things right. It involves being in control rather than feeling driven. Small achievements should be recognized along the journey. Interruptions and procrastination are obstacles that can be overcome with discipline. Practice of time management techniques like daily to-do lists can become an effective habit over time.
This document provides guidance on effective time management. It discusses common time management problems like feeling busy and lacking balance. It emphasizes balancing different life aspects like family, work, health. Goals are important to focus on important areas and provide direction. Written goals are better than just mental goals. Daily to-do lists help achieve goals by focusing on important tasks. Overcoming obstacles like interruptions and procrastination requires discipline. Practice of time management techniques like daily planning is recommended to develop better time management habits. The document also shares the author's experience in implementing time management practices.
This document provides 10 tips to help improve productivity and focus at work: 1) Make a to-do list each morning to stay organized on tasks. 2) De-clutter your work area to reduce distractions. 3) Use a timer to better manage your time and focus. 4) Ensure you have an ergonomic chair and workstation to avoid physical discomfort. 5) Keep personal problems separate from work to maintain efficiency. 6) Avoid gossiping and distractions from social media to focus on tasks. 7) Stop multitasking and focus on one project at a time. 8) Work during your prime hours for better concentration. 9) Take short breaks to refocus if your prime hours pass. 10) Remember
The document discusses time management and efficient work skills. It provides tips for personal management including adjusting attitude, being organized, prioritizing tasks, and tracking time spent. Basic principles of time management are outlined, such as writing goals and finding shortcuts. Stress management techniques are presented for addressing time management related stress including talking to others, delegating tasks, and going for walks. Simple time management tips for managers are also outlined, such as creating to-do lists, cleaning the desktop daily, and learning to read emails at set times only.
Success is goals and all else is commentary
Success is goals and all else is commentary. This is the great discovery throughout all of human history.
Your life only begins to become a great life when you
1. Clearly identify what it is that you want,
2. Make a plan to achieve it and then
3. Work on that plan every single day.
“The primary reason for failure is that people do not develop new plans to replace those plans that didn’t work.”
The three turning points in my life were these:
First
Discover Self.
I discovered that I was responsible for my life, and for everything that happened to me.
I learned that this life is not a rehearsal for something else. This is the real thing.
In every study of successful people, the acceptance of personal responsibility seems to be the starting point.
Before that, nothing happens. After you accept complete responsibility, your whole life begins to change.
Second
Discovery of goals.
The second turning point for me, which came when I was 24 years old, was my discovery of goals.
Without really knowing what I was doing, I sat down and made a list of 10 things I wanted to accomplish in the foreseeable future. I promptly lost the list. But 30 days later, my whole life had changed. Almost every goal on my list had already been achieved or partially achieved. The third turning point in my life came when I discovered that
“You can learn anything you need to learn to accomplish any goal you can set for yourself.”
Third
No one is smarter than you and no one is better than you.
All business skills, sales skills and moneymaking skills are learnable. Everyone who is good in any area today was once poor in that area. The top people in every field were at one time not even in that field and didn’t even know that that field existed. And what hundreds of thousands of other people have done, you can do as well.
The Goal-Setting Process 1.
Decide exactly what you want in every key area of your life.
Start off by Idealizing. Imagine that there are no limitations on what you can be, have or do. Imagine that you have all the time and money, all the friends and contacts, all the education and experience that you need to accomplish any goal you can set for yourself. Imagine that you could wave a magic wand and make your life perfect in each of the four key areas of life. If your life was perfect in each area, what would it look like?
1. INCOME – how much do you want to earn this year, next year and five years from today?
2. FAMILY – what kind of a lifestyle do you want to create for yourself and your family?
3. HEALTH – how would your health be different if it was perfect in every way?
4. NET WORTH – how much do you want to save and accumulate in the course of your working lifetime?
Three Goal Method – in less than 30 seconds, write down your three most important goals in life, right now.
Write quickly. Whatever your answer to this “Quick List Method
How to get things done & take control of time, tasks, & prioritiesprofessormay
The document provides tips for improving productivity and time management. It emphasizes setting goals and priorities, planning your day, focusing on one task at a time without distractions, creating systems and processes to simplify tasks, and achieving a state of "flow" at work by fully immersing yourself in your tasks. It also stresses the importance of distinguishing between tasks that are truly important versus less important, and focusing your efforts on what really matters.
The document discusses time management and provides tips for improving it. It emphasizes the importance of balancing life aspects like family, work, health and personal goals. It recommends writing down goals and breaking them into tasks, creating a daily to-do list with priorities, and reviewing the list daily to track progress. Common time wasters like interruptions and procrastination should be minimized. Practicing time management techniques like task lists for a few months can help make it a habit for achieving more in life.
The document provides time management tips for balancing life and achieving goals more effectively. It recommends writing down both long-term and short-term goals, creating daily to-do lists organized by priority, and reviewing progress regularly to ensure tasks are completed, transferred to another date, or abandoned if no longer relevant. Practicing these time management techniques for at least 3 months can help make them a habit for staying on track and achieving more.
This document summarizes 21 principles for overcoming procrastination and increasing productivity from Brian Tracy's book "Eat That Frog!". The key principles are: 1) Set clear goals and priorities by writing them down; 2) Plan each day in advance by making to-do lists; 3) Focus on the most important 20% of tasks that yield 80% of results; 4) Consider the long-term consequences of tasks; 5) Categorize tasks into A/B/C priorities and do A tasks first; 6) Identify your key areas of responsibility and weaknesses; 7) Accept that there is never enough time for everything and focus on the most important tasks; 8) Prepare thoroughly before starting tasks; 9
This document discusses time management techniques for improving productivity. It recommends focusing on important but non-urgent tasks, prioritizing work into quadrants based on importance and urgency, and breaking large tasks into smaller chunks. Some key habits include eating the "frog" by tackling the most important task first, setting deadlines, and learning to say no to avoid taking on too much. The benefits of time management include gaining time, reducing avoidance and anxiety, and promoting review of priorities.
This document summarizes key points from the book "Eat That Frog" by Brian Tracy. It recommends defining goals at the yearly, monthly, weekly, and daily levels to gradually complete goals over time. Goals should be categorized by priority as "must do", "should do", "nice to do", delegate, or eliminate. An exercise is presented to draft a weekly plan and tomorrow's plan based on priority. Using Google Calendar is suggested as a smart way to organize plans. The document concludes by providing information on how to purchase the book and get help learning goal planning techniques.
Time management is one of the biggest struggles in our day-to-day lives. How to balance work and personal life? How to make sure things get done? How to stay happy while doing so?
To help you we gathered 12 best techniques to help you with your time management.
The document discusses various tips and strategies for effective time management. It emphasizes the importance of setting goals, prioritizing tasks, creating schedules, avoiding procrastination and distractions, balancing activities, and continually evaluating time usage. It provides specific steps and questions to help with time management challenges like planning, scheduling tasks, overcoming obstacles, and utilizing time efficiently.
Effective Time Management Techniques to Teach Your EmployeesBizLibrary
It frequently feels like our work week manages us. The reality of effective time management isn’t to try and squeeze more and more productive minutes out of every day, but to find ways to focus energy and effort into those hours we allocate to work.
In today’s complex world, we have more and more distractions and demands on our time, so it’s extremely important to master techniques of time management to make the most of a resource that is not renewable, never repeats and is limited each day.
In this webinar we’ll provide effective time management techniques for yourself and your employees.
The document discusses achieving work-life balance and provides tips for doing so. It notes that the lines between work and personal life have blurred, making balance more difficult. It then gives 10 tips for restoring balance, such as negotiating schedule changes, finding a new career or job, learning to manage time better, and setting priorities. Finally, it emphasizes that balance is an ongoing process and not to stress over imperfections.
The document discusses achieving work-life balance and provides tips for doing so. It notes that the lines between work and personal life have blurred, making balance more difficult. It then gives 10 tips for restoring balance, such as negotiating schedule changes, finding a new career or job, learning to manage time better, and setting priorities. Finally, it emphasizes that balance is an ongoing process and not to stress over imperfections.
This document provides guidance on effective time management techniques to improve productivity and achieve a better work-life balance. It recommends writing down goals and breaking them into prioritized tasks on a daily to-do list. Scheduling tasks according to their importance and urgency is key. Creating processes for recurring tasks and learning to delegate can help save time. Maintaining awareness of interruptions and avoiding last-minute decisions are also suggested for better time management. The overall objective is to feel in control of one's life through improved organization and focus on what's most important.
Time management techniques help increase productivity and focus on important tasks. Some key techniques include working from a to-do list, planning each day, prioritizing important tasks, scheduling important "big rocks" to make time for them, and using a productivity system to integrate these techniques. Mastering a few time management strategies can significantly improve productivity and achievement.
The document discusses various tips and strategies for effective time management. It addresses prioritizing tasks, avoiding procrastination, and debunking common time management myths. Specific advice includes starting with the most important work, doing unpleasant tasks first, scheduling meetings and deadlines on a calendar, outsourcing when possible, and questioning whether certain tasks truly need to be done. The overall message is the importance of planning, prioritizing the right activities, and avoiding perfectionism or taking on too many insignificant tasks.
This document provides a summary of a presentation on 3Ts for better time management. It begins with defining objectives of providing time management tools and techniques. It then discusses various time management tips, tools and techniques including using a calendar, task management tool, prioritizing with the Eisenhower matrix, reviewing the previous week, setting deadlines, planning 4 hours of effective work, focusing on one task, taking breaks, learning new things, separating strategic tasks, breaking large projects into smaller tasks, having effective meetings, and delegating tasks. The presentation aims to help both individuals and managers improve their time management skills.
This document provides guidance on effective time management. It discusses common time management problems like feeling busy and lacking balance. It emphasizes balancing different life aspects like family, work, health. Goals are important to focus on important areas and provide direction. Written goals are better than just mental goals. Daily to-do lists help achieve goals by focusing on important tasks. Time management is about doing the right things, not just doing things right. It involves being in control rather than feeling driven. Small achievements should be recognized along the journey. Interruptions and procrastination are obstacles that can be overcome with discipline. Practice of time management techniques like daily to-do lists can become an effective habit over time.
This document provides guidance on effective time management. It discusses common time management problems like feeling busy and lacking balance. It emphasizes balancing different life aspects like family, work, health. Goals are important to focus on important areas and provide direction. Written goals are better than just mental goals. Daily to-do lists help achieve goals by focusing on important tasks. Overcoming obstacles like interruptions and procrastination requires discipline. Practice of time management techniques like daily planning is recommended to develop better time management habits. The document also shares the author's experience in implementing time management practices.
This document provides 10 tips to help improve productivity and focus at work: 1) Make a to-do list each morning to stay organized on tasks. 2) De-clutter your work area to reduce distractions. 3) Use a timer to better manage your time and focus. 4) Ensure you have an ergonomic chair and workstation to avoid physical discomfort. 5) Keep personal problems separate from work to maintain efficiency. 6) Avoid gossiping and distractions from social media to focus on tasks. 7) Stop multitasking and focus on one project at a time. 8) Work during your prime hours for better concentration. 9) Take short breaks to refocus if your prime hours pass. 10) Remember
The document discusses time management and efficient work skills. It provides tips for personal management including adjusting attitude, being organized, prioritizing tasks, and tracking time spent. Basic principles of time management are outlined, such as writing goals and finding shortcuts. Stress management techniques are presented for addressing time management related stress including talking to others, delegating tasks, and going for walks. Simple time management tips for managers are also outlined, such as creating to-do lists, cleaning the desktop daily, and learning to read emails at set times only.
Success is goals and all else is commentary
Success is goals and all else is commentary. This is the great discovery throughout all of human history.
Your life only begins to become a great life when you
1. Clearly identify what it is that you want,
2. Make a plan to achieve it and then
3. Work on that plan every single day.
“The primary reason for failure is that people do not develop new plans to replace those plans that didn’t work.”
The three turning points in my life were these:
First
Discover Self.
I discovered that I was responsible for my life, and for everything that happened to me.
I learned that this life is not a rehearsal for something else. This is the real thing.
In every study of successful people, the acceptance of personal responsibility seems to be the starting point.
Before that, nothing happens. After you accept complete responsibility, your whole life begins to change.
Second
Discovery of goals.
The second turning point for me, which came when I was 24 years old, was my discovery of goals.
Without really knowing what I was doing, I sat down and made a list of 10 things I wanted to accomplish in the foreseeable future. I promptly lost the list. But 30 days later, my whole life had changed. Almost every goal on my list had already been achieved or partially achieved. The third turning point in my life came when I discovered that
“You can learn anything you need to learn to accomplish any goal you can set for yourself.”
Third
No one is smarter than you and no one is better than you.
All business skills, sales skills and moneymaking skills are learnable. Everyone who is good in any area today was once poor in that area. The top people in every field were at one time not even in that field and didn’t even know that that field existed. And what hundreds of thousands of other people have done, you can do as well.
The Goal-Setting Process 1.
Decide exactly what you want in every key area of your life.
Start off by Idealizing. Imagine that there are no limitations on what you can be, have or do. Imagine that you have all the time and money, all the friends and contacts, all the education and experience that you need to accomplish any goal you can set for yourself. Imagine that you could wave a magic wand and make your life perfect in each of the four key areas of life. If your life was perfect in each area, what would it look like?
1. INCOME – how much do you want to earn this year, next year and five years from today?
2. FAMILY – what kind of a lifestyle do you want to create for yourself and your family?
3. HEALTH – how would your health be different if it was perfect in every way?
4. NET WORTH – how much do you want to save and accumulate in the course of your working lifetime?
Three Goal Method – in less than 30 seconds, write down your three most important goals in life, right now.
Write quickly. Whatever your answer to this “Quick List Method
How to get things done & take control of time, tasks, & prioritiesprofessormay
The document provides tips for improving productivity and time management. It emphasizes setting goals and priorities, planning your day, focusing on one task at a time without distractions, creating systems and processes to simplify tasks, and achieving a state of "flow" at work by fully immersing yourself in your tasks. It also stresses the importance of distinguishing between tasks that are truly important versus less important, and focusing your efforts on what really matters.
The document discusses time management and provides tips for improving it. It emphasizes the importance of balancing life aspects like family, work, health and personal goals. It recommends writing down goals and breaking them into tasks, creating a daily to-do list with priorities, and reviewing the list daily to track progress. Common time wasters like interruptions and procrastination should be minimized. Practicing time management techniques like task lists for a few months can help make it a habit for achieving more in life.
Good time management allows you to accomplish more in a shorter period of time, which leads to more free time, which lets you take advantage of learning opportunities, lowers your stress, and helps you focus, which leads to more career success. Each benefit of time management improves another aspect of your life.
Technology Wellness in the Nonprofit WorkplaceBeth Kanter
The document summarizes Beth Kanter's presentation on technology wellness in the nonprofit workplace. Some key points:
- Constant technology use is changing brain function and reducing attention spans. Nonprofits need strategies to encourage downtime.
- Kanter presented assessments to measure individual technology wellness and suggested tips like standing desks, walking meetings, and meditation.
- For organizations, she recommended addressing "collaborative overload" through planning rituals, clear communication standards, and defining focus time versus meeting time.
- Peer coaching sessions helped attendees discuss challenges and get advice from others.
Experience share of the journey, includes failures and methods and techniques used to overcome those troubles and failures.
Objective today is to managing your focus. Not to manage your time, but to manage yourself to get the best out of limited time we have under the workload.
Time management is the process of planning and controlling how time is spent on activities. Good time management allows people to accomplish more in less time, reduces stress, and leads to career and personal success. Proper time management includes daily planning, prioritizing goals and tasks, and focusing efforts on the most important items. Following best practices like setting goals, prioritizing, and using planning tools enables individuals to make the most of their time and avoid procrastination and wasted effort.
We can never bring back or stop time.So we can not actually manage it.Bur we can manage dealing with it through managing our activities during the running time.
This document provides guidance on effective time management techniques. It discusses the importance of planning, prioritizing tasks, and avoiding procrastination. It identifies common time wasters like taking on too much work and not setting priorities. Tips are provided for making the best use of time through techniques like deciding not to please everyone, letting go of perfectionism, and outsourcing low-value tasks. The document also covers strategies for dealing with interruptions, overcoming procrastination, and getting the most out of the first two hours of the workday.
Time management involves planning and exercising control over how time is spent to increase effectiveness. It aims to maximize the benefits of activities within the limited time available. Time management tools and techniques can help manage tasks, projects, and goals. Common obstacles to effective time management include procrastination, perfectionism, interruptions, undefined goals, stress, and common mistakes like not creating an effective schedule or recognizing time suckers. Techniques for improving time management include priority matrices, Gantt charts, and Pareto analysis.
5 Ways To Do Focused Work In A Distracted WorldWorkurious
Like all things there are limits to the amount of information we should consume as there can be information overload, information takes something away from us in a way that isn’t obvious: information consumes our attention, thus preventing from doing focused work. Here are 5 ways to do focused work, backed by science. For more, visit - https://workurious.com/
This document discusses maximizing productivity and managing time effectively. It provides tips for assessing current productivity habits, adjusting priorities and fine-tuning time management. Some key points include tracking how time is currently spent, setting SMART goals, prioritizing tasks using scoring matrices, saying "no" politely, avoiding distractions, dealing with procrastination, and implementing strategies like having a wind-down ritual and sufficient sleep. The overall message is that productivity requires assessing the current situation, making adjustments, and fine-tuning habits over time.
The document provides tips for improving time management. It recommends trying the Pomodoro Technique, which uses a timer to focus on work for 25 minutes followed by a 5 minute break. It also suggests starting each day by planning your schedule for 30 minutes without distractions, and scheduling time for planned interruptions like appointments. Finally, it advises blocking out distractions like social media and focusing at least 50% of time on important tasks.
Time management is important for personal and career success. It teaches how to use time effectively and make the most of the limited resource. Good time management allows one to prioritize tasks, avoid distractions, and accomplish goals even with a small amount of time each day. Key tips include making lists, using downtime productively, setting personal deadlines, avoiding procrastination, and delegating responsibilities. With strong time management skills, one can gain more from life and stay focused on long-term goals.
Time management is important for personal and career success. It teaches how to use time effectively and make the most of the limited resource. Good time management allows one to prioritize tasks, avoid distractions, and accomplish goals even with a small amount of time each day. Some ways to improve time management include making lists, using downtime productively, setting personal deadlines, avoiding procrastination, and delegating responsibilities. Proper time management can help students complete their independent study projects on time through efficient ACE completion, early project planning with teammates and mentors, and focused work during holidays and weekends.
Slides for online training presented to NEFLIN on August 5, 2010. Interested in having this workshop for your organization? Contact me at lori@lorireed.com
Time ManAgeMenT, Strategies, Efficiency, Self or Business ImprovementMadhusudan Rao Datrika
This document discusses time management techniques. It begins by acknowledging sources used to create the presentation. It then discusses how time management can increase productivity and efficiency for students, individuals, and businesses. Some key benefits mentioned are achieving better results, improving quality of work, and reducing stress. Common time wasters like meetings, phone calls, and procrastination are identified. Tools for planning like to-do lists and calendars are recommended. The document stresses prioritizing important tasks and using techniques like Pareto's principle to maximize productivity.
The document provides an overview of a time management workshop. It discusses setting goals and priorities, planning each day, overcoming procrastination, organizing one's workspace, and managing crises. The workshop aims to help participants plan and prioritize activities more efficiently, handle crises quickly, and make better use of their time.
This document discusses common time management mistakes and provides strategies to better manage time. It notes that office distractions and poor communication cost businesses billions annually. The three main mistakes are having a spatial vs values-based relationship with time, using ineffective vs proven time management tools, and failing to invest in key skills like relationships and communication. It recommends defining values and desired outcomes, analyzing current time usage, and designing a plan with coaching to develop skills and free up more productive time. Coaching programs and time management strategies are offered to help individuals and organizations better manage time.
This document discusses common time management mistakes and provides strategies to better manage time. It notes that office distractions and poor communication cost businesses billions each year. The three main mistakes are having a spatial vs values-based relationship with time, using ineffective time management tools, and failing to invest in key skills like communication. It recommends defining values and desired outcomes, analyzing current time usage, and developing a plan with a coach to implement strategies like prioritizing tasks and focusing on important vs urgent matters. Coaching programs are offered to help individuals and organizations better manage time.
The document discusses effective time management techniques. It begins by outlining the "Three Ps" of time management: planning, priorities, and procrastination. It then discusses ten common myths about time management. Some key time wasters are attempting too much, not setting boundaries, working in a crisis mode, and interruptions. The document provides tips for overcoming procrastination, making the most of mornings, managing meetings and emails, planning and setting priorities, and strategic planning. The overall message is the importance of planning, setting priorities, and effective time management.
5. Piece of the Pie vs. Peace of Mind? Working Living Sleeping Where’s my sleep?
6. The 21 st Century Hourglass Time Allotted Stuff to Do Where’s my life?
7. But…I want to do it all! Conventional wisdom tells us to multi-task Three Things keeps us focused on what’s important “ Doing it all” takes 50% more time and causes 50% more errors Trying to do it all leads to failure and disappointment
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16. An Activity is a Collection of Tasks Programs Operations Projects Activities Activities Processes Tasks Deliverables Meetings Temporary Ongoing An activity is an objective Activities include tasks, deliverables, and meetings
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Editor's Notes
Welcome to the Three Things Project. In the next 15 minutes, you are going to learn a simple, yet powerful tool for personal productivity. We believe it is the most effective and efficient process available today. What you are going to learn is not new, by any means. However, it reflects the best practices used today in start-ups and fortune 500 companies.
Do you know what you want in life? Do you plan to be successful? Doesn’t everyone plan to be successful? Someone once said that, “No one plans to fail, they just fail to plan.” Self-help gurus have preached for years about the importance of having goals and plans. Fortune 500 companies have spent billions of dollars over the years trying to help their professional staff achieve their highest potential. Many of the solutions they have imbibed are expensive, complicated, difficult to learn, and even harder to practice consistently. How would you like a daily achievement system that doesn’t require high tech, high cost, high drama, or a long learning curve? What we’ve discovered is that in just 15 minutes per day, you can achieve more than you thought possible. You can build your future and grow your dreams THREE THINGS at a time.
What does success look like to you? Is it achieving wealth, health, happiness, fulfillment, or lasting relationships? Is it making consistent strides towards your personal and professional goals? Is it having a deeper sense of pride and satisfaction with your work and personal life? Would you like to see significant results in just five days using the Three Things process?
We talk about spending time, but time is the oddest commodity of them all. We all have the same 24 hours to spend each day If you’re healthy, you probably spend 8 hours per day sleeping If you’re ambitious, you probably spend 8 or more hours per day earning a living That leaves us about 8 hours per day for living our lives: spouse, children, friends, hobbies, education, leisure activities, and the like. You have the same number of hours per day as the wealthiest, healthiest, and most successful people on the planet today. But what are you doing with your time? More importantly, what are you doing with your time TODAY?
There is a common myth that those who spend the most time at work are the most productive workers. So let’s say that you decide to stay at work a couple more hours per day? And then, because you really want that next promotion, you decide to go into work 2 hours earlier each day. At first, it seems like a winning strategy, so you decide to start staying an additional 2 hours. You’re there before the boss each day. You’re the last person to leave each day. Once you get that promotion, life is going to be easier, right? But to stay at work later, you’re stealing time from your Living Segment. And to go to to work earlier, you’re stealing time from your Sleeping Segment. And after a few days, as fatigue sets in, you’re stealing more time from your Living Segment to to get 6 hours of sleep per night. Maybe you’re smart enough to get 8 hours of sleep per night, but now you’re Living Segment is left with just 2 hours per day. And two hours is not much time to life a life…that is, to get up, morning routine, breakfast, lunch, dinner, evening routine, hobbies, family, friends, religion, community… you get the idea. You’re working harder, not smarter. Without balance, you will topple over at the least provocation. That is not living. That is not a life.
This hourglass demonstrates the challenge we all face in the 21 st Century. We have never ending demands on our time and energy, but we have precious little time to address or respond to those demands. Most of us are overwhelmed with the weight of what seem to be infinite expectations trickling down into a very narrow opportunity of time to act each day.
How many times have we been told to, “Do more with less” or “improve our multi-tasking.” The fact of the matter is that the human brain is a serial processor that can only focus on one thing at a time. Trying to do everything on a TO-LIST with 50 action items will ultimately lead to failure and disappointment. However, as you learn to group your tasks and action items into activities, you will find that you can spend less time planning your work and more time doing your work. Three Things is about focusing on the most important things first. Learning to spend 80% of your time on the three most important objectives of your day (which is really the top 20% of your task list) will increase the quality of your work, increase the value of your work, and increase your personal satisfaction (and your bosses satisfaction) with your efforts. Three Things is not rocket science. What Three Things teaches you is how to change contexts between activities less while temporarily ignoring the less important things that could be consuming your time. By focusing on the important things, you are unleashing your personal creativity and energy on those things that will have the biggest payoff in the end. You will be more effective, and you will be more efficient. Trying to do two things at once makes both items take 50% longer to accomplish and produces 50% more errors.
“So What?” you might ask. Is it really possible to know when I am using my time wisely? Is it possible to feel productive and satisfied at the same time? Am I getting what I want out of life? Consider the Three Things Project; because what could possibly be more important than the Project of YOU?
Three Things is a very simple model for personal and professional productivity. It starts with a Daily Meeting where you ask yourself Three Questions. Those questions help you develop your Three Activities, or Three Things, for the day. Three Things is built on proven principles of efficiency and effectiveness. You are more efficient when you work with more focus, have less distractions, and thereby produce a higher quality of work. You are more effective when you operation with more intention, get more things done, learn to be more honest and open with yourself, and grow into the person you long to be. You CAN have more confidence, more satisfaction, and more achievement in your life…starting right now…
Your daily meeting and your three questions help you develop your Three Things. 1) What are the three most important things you accomplished yesterday? 2) What obstacles, problems, or issues hindered your progress? 3) What are the three most important things for you to accomplish today? It’s your choice. It’s your life. It is your Three Things. The most important activities of your day will now going to get the time and attention they deserve.
The Daily Meeting is held at the same time and place each morning or evening. Your daily meeting should last no longer than 15 minutes. You want to write down the things that come to your mind as you ask yourself the three questions. When you’ve spent 10 minutes reviewing yesterday’s accomplishments and obstacles, you’re ready to decide what today’s Three Things need to be. You will want to record your answers in a notebook, computer file, or other location where your answers can be easily reviewed the next day. After you practice Three Things for a couple of days, you will find that there are a lot of other things that you will want to write down and keep along with your Daily Meeting.
What are the three most important things that I accomplished yesterday? Focusing on yesterday’s success ensures that you take credit where credit is due and also that you identify and accept responsibility for those things that are not yet completed or not yet started. What problems or issues hindered my progress? By acknowledging your roadblocks and obstacles, you are identifying important factors in your productivity. Sometimes these will be external obstacles like a stubborn co-worker or an over-burdened department. Sometimes the obstacles will be inside of you…things like your attitudes, your emotions, and your thinking will often block you from being your most productive. What are the three most important things for me to accomplish today? Only you can answer this question for yourself. Only you know what is most important to you and your life.
When deciding on today’s Three Things, you are sifting through a list of possibilities. You are seeking three activities, or collections of tasks, that will consume about 2 hours of your effort. This “time-boxing” is to ensure that you give your most important activities your best time and attention. Be specific about what you want to accomplish; that is, what is the end-state that you have in mind for this activity. Is it to finish a document, start a new project, get caught up on some phone calls, or spend time with your spouse and children? Whatever it is, be clear with yourself about what you want to accomplish. It is also important to be realistic about how much you can get done today. In time you will learn to set objectives for each activity that takes into account the rest of your day; such as, how many appointments you have, how big your other two things are, or how many interruptions you can expect today. Ultimately, Three Things is you deciding for yourself what is most critical for you today. That is because your most critical values and priorities deserve your best effort and most focused attention.
If you’re ready to stop worrying and start living, pause this presentation and go get a notebook and a pencil or pen to write with. The rest of this slide will walk you through the three questions to help you produce your first set of Three Things. Take 5 minutes to make a list of the three most important things you remember accomplishing yesterday. Take another 5 minutes to make a list of problems and issues that you dealt with yesterday that interfered with your progress Take 5 minutes to make a list of the three most important things to accomplish today. Once you have a list of your Three Things, block out 6 hours on your calendar to accomplish these important activities. That is, make an appointment with yourself to succeed at these Three Things.
Of course, you’re already asking, “How can I possibly only do Three Things in a day?” My days are chaotic at best with dozens of things to do and to track. It’s good to keep a list of things that you want to accomplish, even though you may not get to them today, tomorrow, or next week. However, once you identify today’s Three Things, those activities need to get your primary time and attention. The point is to get your best focus and energy on the most important things that you accomplish each day. Some days you will attend meetings or take trips that will need to be accounted for in your Three Things. If you’re in training, decide what are the Three most important Things for you to learn in class today. Once you have the large items accounted for in your schedule, it is easier to get the smaller things done around them. One of the most common mistakes people make in managing their time is spending more time tracking and planning tasks than they do on the actual tasks. We are creative human beings. We can think on our feet and accomplish more when we are free from anxiety and fear…free to act with confidence that we’re doing the right things at the right time. Sometimes you will want to group several smaller activities or tasks together to collectively represent one of your Three Things. Maybe you need to make phone calls or respond to emails. Focusing on the quality of your communication with others can certainly warrant a place within your Three Things. Other times, this communication may be related to a project or deliverable you are working on and it will be a part of that “thing” or activity.
The concept of activity is different than a single task, deliverable, or meeting. An activity is much more like an objective that you are trying to reach within a two-hour window. It will often include multiple tasks, or steps, one or more deliverables, and interactions (or meetings) with other people. The chart above makes a distinction between Projects and Operations. Operations are on-going business functions, while programs and projects have a defined start date and end date. However, both programs and operations will break down into activities that can be further broken down into individual tasks, deliverables, and meetings. By deliverable, we mean any tangible item that you would produce, be it a document, a software component, a report, a web page, or replacing or producing a widget. By meeting, we mean any conversation you have with one or more persons, whether in person, by phone, conference call, webinar, and the like.
A well-structured Activity is approximately 2 hours of work; sometimes it may get done in 1 hour and sometimes it may take 4 hours. Make sure that you do not plan for your Three Things to take more than 6 hours of your day; you will need those other two hours to handle the unknown and unexpected demands that will come up. Your brain needs a change in focus in order to avoid boredom. You will work better stopping what you are doing after two hours and moving on to another critical priority. Multitasking is a myth. Your brain does one thing at a time. When you try to do more than one thing at a time it takes up more of your time and produces lower quality work.
Because you can always count on the unexpected to happen Because there is usually other routine stuff to attend to (email, voice mail, reporting, filing, walk-ins, phone calls, etc.) Because an effective and efficient personal planning system must flex with the ever-changing realities of life You cannot be 100% accurate in estimating effort; but you will improve over time
Does this system really work? It is so easy that you have already learned it Can I take more than 15 minutes for my daily meeting? You could, but why? The point is to figure out what is most important and start doing it. Work smarter, not longer. Isn’t this system too simple? No. It is simple enough. Why not try it for yourself and see.
Sit down in the same place at the same time for 15 minutes each day Review yesterday’s success Consider your challenges and issues; they may happen again Settle on your Three Things for today Schedule time in your day to do each of your three things (about 2 hours each) START : Try the Three Things Project: Weekly Planner (Excel workbook)
The Three Things Project is in the process of building out a full set of materials to help you get more out of life with less effort, anxiety, and money. Please visit our web site to find out how you can join the Three Things Project and make the Project of YOU the most important project of your life.