Tally PRIME TEST FOR IPA STUDENT IPA INSTITUTE

Pro-Accountant
Let’s take a quick look at the TallyPrime features & patterns like Basis
of Values and Go To that will help you to work efficiently with minimal
learning. Understand these features & patterns so that you can try any
feature in the product.
Once you install TallyPrime, activate the license, create a Company, and
then you can start using TallyPrime features and record your business
transactions. To make use of the flexibility of TallyPrime and enhance
your productivity, take a quick look at the interaction experiences and
understand the patterns.
Home screen that you see when you open TallyPrime includes the top
menu, Go To/Switch To buttons, Gateway of Tally, and buttons on the
right hand side. These options aid in finding and opening different
ledgers, vouchers, and reports that help you accomplish your business
tasks. There are multiple ways in which you can reach the desired
destination. You can choose the ways you prefer.
Navigation across TallyPrime widely uses Enter key and Escape key.
While there are different ways in which you can reach a destination,
pressing Enter will take you to the next level of information,
and Escape will take you back to the previous level, until you reach
Gateway of Tally. In addition to that, the same Escape key will let you
close TallyPrime, with a confirmation. Similarly, you can use different
key combinations to achieve what you want. In fact, you can navigate
and use TallyPrime features completely using a keyboard.
Data entry for recording different types of transactions are made similar
to enhance learning, and retention of knowledge. Master creation is made
simple by using similar actions wherever possible, and multiple ways to
reach the create options.
Reports are presented in a hierarchical manner for easy analysis. While
TallyPrime provides a large number of reports, reading and
understanding the reports are simplified with similar interactions. When
you open a report, you will get the summary data for the most relevant
report period. From there you can change the report period, presentation
format, and so on, up to the value that forms the basis of the report.
Consistent interactions make it easier for you to navigate, and memorise
the steps.
Sharing data in printed formats, or in electronic file formats through e-
mail or export is one of the useful TallyPrime features available by
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default. You can share individual vouchers, or reports, as well as in bulk,
with just a few key presses. Sending payslips to your employees, or
reminder letters to your parties are equally simple.
Easy setup enables you to start using TallyPrime for recording your
business transactions in a couple of minutes. While there are many
features available out-of-the-box, you can decide to start with the
minimal set, right away. You can start using the other TallyPrime
features as and when you come across a business need. You can explore
and use many features as your business grows and diversifies. This
facility helps you to start simple, and gradually add more features as
needed. You can switch many features on and off as you want or require.
Alternatively, you can start using all the TallyPrime features in the
beginning, if needed.
Set up for personal preferences is another flexibility that you get to in
order to use the application comfortably. Such configurations can be
done independently for every installation of TallyPrime using F12
Configurations. Different types of ledgers and vouchers can have
different configurations. Similarly, you can set your preferences for
reports, printing, and other data communication options.

Pro-Accountant
Chapter 1
Introduction
➢ Introduction of tally
Home Screen
When you open TallyPrime, you can see a home screen with different
items – a top menu bar with pull down options, the details of the
Companies that are open, the Gateway of Tally menu, and a button bar
on the right-hand side of the screen.
Top Menu has options to manage your Companies, TallyPrime
application, users in your Companies, and your data storage & sharing.
This menu and child items in the menu are also accessible from any
screen in TallyPrime. Help menu has options to launch TallyHelp and to
upgrade your application to a newer release of the product. Availability
of a newer release is indicated with a red dot notification on the menu
name Help. Additionally, other options under the Help menu
include What’s New, TallyShop for buying add-
ons, Troubleshooting to repair your application and data in case there
are issues, Settings to configure your application, TDL & Add-On to

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Tip: You can use just the keyboard to interact with TallyPrime and use
TallyPrime features if you prefer so. You can also comfortably use
mouse. This is possible on all screens in TallyPrime.
Tip: Use Alt key to access the shortcuts with a single underline. To
access the shortcuts with double underline, use the Ctrl key.
manage your extensions/customisations, and an About report that shows
the details of your TallyPrime installation and its environment.
Shortcuts form an easy way to use TallyPrime features. Shortcut/hotkey
to access each option in the top menu is shown in bold capital letter that
is underlined, or F1. When the shortcut has a single underline, you can
just press Alt and the letter key to access the corresponding option.
Shortcuts without underline work with the single key press. When you
access any of the menu items, a list of options grouped under the menu
item opens, and you can access each using the corresponding shortcut or
mouse. For example, Alt+K > C will open Company Creation screen.
Go To option on the top menu helps you to quickly access any report or
TallyPrime features that you want to use. Any screen that you access
using Go To will open on top of the current screen, and closing the
screen will take you back to the screen that was open earlier. You can
use Alt+G to access Go To.
The option Switch To is placed with Go To as a toggle to help you move
from the current screen to any other screen. You can use Ctrl+G to
access Switch To.
More about Go To and Switch To are given below.
Company details are shown below the top menu, on the left side of the
screen. The details include the CURRENT PERIOD and CURRENT
DATE, the names of the Companies that are open, and the last date of
transactions in each Company. Further, in case your Company is
connected and is accessible online, that is also shown here with (c).
Gateway of Tally groups the different TallyPrime features, based on the
nature of activities. Options on the main screen of TallyPrime include
Masters, Transactions, Utilities, a few Accounting and Financial reports,
and an option to view more reports. When you select any of these
options, a screen opens that lets you create or alter a master or
transaction, view a report, or list other options. Notice that every option
in the Gateway of Tally has one bold capital letter, the shortcut to access

Pro-Accountant
the option. You can just press the letter key to access the corresponding
item. For example, K is to open Day Book, and B for Balance Sheet.
Right Button Bar on the home screen of TallyPrime has two buttons F2:
Date and F3: Company. On pressing Alt key the options change to F2:
Period and F3: Select Company. Pressing Ctrl+F3 keys show the
option Shut Company. Alternatively, you can click the expand
option, < next to each button to view the corresponding options. Options
on the right button bar change based on the screen that is open as per the
actions relevant to the screen or the transaction you are working on.
However, the shortcuts associated with different options are consistent
across masters, vouchers and reports. For example, F2 is always for
date, Alt+F2 is for period, F10 in master screens is for Other Masters &
voucher screens is for Other Vouchers, and Ctrl+B in reports is for Basis
of Values.
More about Right Button Bar is given below.
Let us explore a little more about the buttons on the right button bar.
 F2, F3, F12 options – remain constant on all screens, transactions,
masters and reports.
 F4 to F10 – each one has a preset but different action in
transactions, masters, and reports.
 Ctrl+B/H/J – has present actions only in reports.
 Ctrl+F/H/I – has preset actions only in vouchers.
In a similar manner, there are predefined list of buttons for different
actions. Check different buttons when you are on different screens to
know these options better.

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Note: In this topic, different options are used in procedures to open
different transactions and reports, so that you get familiar with
these.
Business Data Recording
You can start using all the TallyPrime features and record your business
transactions after you create a Company. Any master – ledgers and Stock
Items that you need can be created as and when needed. That too with
the available details!
TallyPrime does not insist on any specific order for data entry. So, you
can do data entry as per your needs and convenience. Just for the ease of
reading and trying, let us start with Masters, and then move to
transactions and reports.
Masters: TallyPrime classifies masters as Accounting Masters,
Inventory Masters, Statutory Masters, and Statutory Details. Accounting
Masters include Ledger, Group, Cost Category, Cost Centre, Currency,
and Voucher Type. Inventory Masters include Stock Item, Stock Group,
Stock Category, Unit, Godown, Price Lists for Stock Group and Stock
Category, and Price Levels. Statutory Masters and Details vary
depending on the taxation that you have enabled.
Transactions: You can use TallyPrime for different types of transactions
– Payment, Receipts, Sales, Purchase, Orders, Material In, Material Out,
and so on. To address all such needs TallyPrime provides 24
default Voucher Types to ease voucher creation. You need not follow
the double entry mode or know accounting principles to use these
Voucher Types. You can just enter the relevant transaction details for the
one you are recording. TallyPrime will ensure consistency of updates as
per accounting standards. On the other hand, if you are an accountant
and prefer double entry, then you can record all these transactions in
double entry mode using the Journal Voucher.
Note: When you install TallyPrime for the first time, there are 20
Voucher Types. On enabling more F11 features, you will see 24
Voucher Types.
TallyPrime also provides the flexibility to record optional vouchers for
the cases that you are not sure of now but want to make provisions for
the same. When you are sure that certain expenses will happen on a
future date, you can create post-dated vouchers, and account for such

Pro-Accountant
transactions. All these will help you do business analysis considering the
anticipated transactions.
Apart from the plethora of Voucher Types, you can also enter vouchers
in different modes:
 Voucher Mode for double entry with Dr and Cr. This is useful for
accountants who want to continue using the double entry mode, as
they had been doing in manual books of accounts.
 Item Invoice Mode for trading invoices, and Accounting Invoice
Mode for service vouchers. In case you are not well versed with
accounting, you can use these modes for easy and error-free data
entry.
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Chapter 2
Creation of Company
➢ Basic Configuration Setting
Company
Company in TallyPrime is equivalent to the books of accounts that you
maintain manually, in the absence of an accounting application. You can
specify the details of your business like the name of the company, the
business name that needs to be printed in documents, the state and
country where your business operates, the financial year followed, the
date from when the books are maintained, base currency of your
business, and so on.
To create a Company in TallyPrime,
1. Press Alt+K > Create.
Alternatively, at the Gateway of Tally, press F3 > Create
Company.
The Company Creation screen appears.
2. Enter the Company Name.
Notice that a few fields are auto-filled. You can change any of
these values as needed.
3. Enter the details or verify the auto-filled details.
You can change these values later as needed. However, be careful
about choosing the Financial year beginning from and Books

Pro-Accountant
Tip: Use Ctrl+A to save the details entered and Esc to cancel the
changes and move back to the previous screen. This works in a
similar manner on all data entry screens in TallyPrime.
Tip: After creating a Company, you can use F11 to enable or disable
any feature when needed. You may make a list of all the features
that you want in your Company and enable these features at one go.
Alternatively, start simple and keep enabling more features as
needed.
Tip: Use F12 (Configure) in TallyPrime screens to alter the on-screen
options/configurations as per your preference. This is possible on
all screens in TallyPrime where there are additional options
available.
beginning from dates.
4. Press Ctrl+A to create the Company.
Alternatively, you can press Y when the Accept message appears,
on navigating to the end of the screen.
5. Enable the required features for your Company.
You can enable or disable any of these features later.
6. Press Ctrl+A to save the selected features.
You can press Esc thrice to close the features screen, if you do not
need to change any.
Your Company is ready for use.
In case you want to specify additional details for your Company,
press F12 on the Company Creation screen.
F12 Configure options

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Tip: Once you set the configurations using F12, the options will apply
to all the subsequent master creation and transaction recording, until
you change the configuration. Such configurations are referred to
as persistent configurations.
Use Ctrl+I (More Details) to do such configurations for selective
masters or transactions. Every time you need to add such details,
you need to use More Details. Such configurations are referred to
as non-persistent configurations.
For example, consider a situation where most of your sales happen
without orders. But once in a while you want to provide order
details during Sales voucher entry. Here you can use Ctrl+I. If you
enable Order Details in F12, all subsequent sales transactions will
show the Order Details screen. To avoid this, you can use I: More
Details.
 Provide Contact Details – To show the options to capture the
company contact details.
 Use TallyVault Password to encrypt Company Data – To show
the option to set TallyVault Password.
 Use User Access Control – To show the option to enable user-
based access to the Company.
 Provide Additional Base Currency details – To show options to
specify additional details of the Base Currency.
Refer to Working with Company section for further details.
Practice Exercise-1
1. Create a company Named “Indus Enterprises”.
Address: B-1/625, Tower B, Distt. Centre, Janakpuri, New
Delhi-110058
Phone: 011-25525525
Mobile: 9999999999
Email: Info@indusent.com
Website: www.indusent.com
Books beginning from 01-04-2024
Use security control: “yes”
Username: “your name”
Password: “*********”

Pro-Accountant
Assignment-1
1. Create a company Named “National Traders”.
Address: B-1/66, Aggarwal Cyber Plaza, Distt.
Centre, Neta Ji Subhash Palace, Pitam Pura,
Wazirpur,, New Delhi-110034
Phone: 011-25355617
Mobile: 9876543210
Email: Info@nationaltraders.com
Website: www.nationaltraders.com
Books beginning from 01-04-2024
Use security control: “yes”
Username: “your name”
Password: “*********”
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Chapter 3
Groups & Ledger Creation
➢ Creation of ledger
➢ Alternation of ledger
➢ Creation of group
➢ Alteration of group
➢ Ledger
Create Ledgers & Groups
Ledgers in TallyPrime are similar to the ledgers that you use in the
books of accounts. There are two default ledgers – Cash and Profit &
Loss A/c. The list of ledgers in your business will be to account for
different types of purposes like suppliers/creditors, buyers/debtors
(party), sales (Sales Accounts), purchase (Purchase Accounts), bank
(Bank Accounts), and so on. You can create your ledgers under the
relevant group based on the nature of the ledger. For example, you can
create a supplier ledger ABC traders under the Group Sundry Creditor.
This will ensure that ABC traders are treated as Sundry Creditors, and
will appear for selection in the relevant field when recording
transactions.
Groups are available in TallyPrime by default to classify the ledgers.
There are 28 default Groups, like Bank Accounts, Indirect Expenses, and
so on. These Groups address most of your business needs. However, you
can create additional Groups under these default Groups as per your
needs. For example, Export Sales under Sales Accounts to classify the
ledgers used for exports, Duty Paid Purchases under Purchase Accounts
for imports, and so on.
Create Ledgers
You can use multiple ways to create Ledgers in TallyPrime. Since
TallyPrime does not insist on any master creation before you start
recording your transaction, you can create the required ledgers while
recording the transactions. For example, say you are recording your first

Pro-Accountant
Tip: You can start creating ledgers with what you know. Rest of the
details can be updated as and when you get those. If any necessary
information is missing in the masters or transactions, TallyPrime
will bring it under the exception frame and lets you update. This
helps to ensure completeness before you file your returns.
Tip: On any screen you can use Enter to navigate forward,
and Backspace to navigate backward.
payment transaction. If you have not created the relevant party ledger
while entering the payment voucher, then you can create it on the fly.
Otherwise, you can create the party ledger first and then record the
payment to the party. Another way to create a ledger is from the Chart
of Accounts.
In case you have many ledgers to create, you can use the multi ledger
creation option or import using XML file. You can also synchronise the
ledgers created at your head office or warehouse.
1. Go to Gateway of Tally > Create > Ledger or Alt+G (Go
To) > Create Master > Ledger.
2. Enter the ledger name.
3. Select the Group under which you want to create the Ledger.
4. Update the remaining details as needed.
5. Press Ctrl+A to create the ledger.

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Tip: When you use Alt+C to create any master when you are in a
master selection field, you can see (Secondary) in the screen name.
This helps you identify that you have opened the master creation
screen from another master or transaction.
You can use the ledger in any transaction as needed. Similarly, you can
create other ledgers. If you are into service business, then you can create
ledgers for the services you offer.
In case you want to enable additional configurations for your ledger, as
mentioned earlier, press F12 on the Ledger Creation screen.
Create Groups
You can use multiple ways to create Groups in TallyPrime. You can
create a Group on the fly when you are creating a ledger. Otherwise, you
can create a Group first, and then record the transaction for the party. As
in the case of ledgers, you can import or synchronise the list of Groups,
if needed.
1. Go to Gateway of Tally > Create > Group or Alt+G (Go
To) > Create Master > Group.
2. Enter the name and select the Group under which you want to
create this group.
4. Press Ctrl+A to create the Group.
You can use the Group for any ledger as needed. Similarly, you can
create other Groups.

Pro-Accountant
In case you want to enable additional configurations for your Group, as
mentioned earlier, press F12 on the Group Creation screen.
Practice Exercise-2
Create the following ledgers in “Indus enterprises” with the opening
balances as on 01-04-2024:
 Proprietor's Capital Account under Capital Account with an
opening balance of Rs. 25000.
 Land & Building under Fixed Assets with an opening balance of
Rs.60000.
 SBI Car loan Opening Balance Rs. 200,000.
 Car Account Opening Balance Rs. 320,000.
 Furniture Rs. 1,11,170.
 Machinery Account Rs. 150,000.
 SBI current Account Rs. 10,00,000
▪ Account Number: 000351628303562
▪ IFSC: SBIN0000302
▪ Branch: Budh Vihar
 Sundry Debtors Rs. 5,80,000; (as per Details mentioned).
 Sundry Creditors Rs. 6,20,000; (as per Details mentioned).
 IDFC Loan Account Rs. 20,00,000.
 Cash opening Balance Rs. 1,11,170.
Sundry Debtors:
Debtors Address Bills No. & Date Amount
(Rs.)
Aggarwal
Electronic
A-59, Pocket-00,
Avantika Main Market,
Rohini, New Delhi-
110085
IE/042/23-24
Dated: 01-03-2024
1,22,000
Garg Traders
B-1/55, Budh Vihar,
Phase-1, Main Road,
New Delhi-110086
IE/052/23-24
Dated: 01-03-2024
1,55,000
IE/056/23-24
Dated: 02-03-2024
26,000
Sethi Traders 422, Sector-16, Rohini, IE/013/23-24 16,000
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Tip: In TallyPrime, you can accomplish a specific task in different
ways, and at different points in time. There are different options to
create masters, and these options have similarities. Specific details
for each master are captured in the creation screens.

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New Delhi-110085 Dated: 31-08-2023
Bakshi
Enterprises
266, Arya Smaj Road,
Uttam Nagar, New
Delhi-110059
IE/068/23-24
Dated: 31-03-2024
2,61,000
Sundry Creditors:
Creditors Address Bills No. & Date Amount
(Rs.)
Badri
Technologies
Reg. Office: 5th
Floor,
Tower-B, Unitech
cyber par, Gurgaon,
Haryana
0442
Dated: 02-03-2024
4,00,000
Gargi
Industries
Plot No.-11,
Saraswati Nagar
Industrial Area,
Patiala, Punjab
AX/1115/23-24
Dated: 02-03-2024
1,20,000
AX/1650/23-24
Dated: 31-03-2024
1,00,000

Pro-Accountant
Assignment-2
Given below is the Trial Balance of National Traders extracted from the Books of
Accounts at the close of business on March 31, 2024 (Create all the ledgers in their
relevant Groups).
Sundry Debtors:
Debtors Address Bills No. & Date Amount
(Rs.)
Compu Care
System
A-59, Pocket-00, Avantika
Main Market,
Rohini, New Delhi-110085
NT/042/23-24
Dated: 01-03-2024
5,400
Data Link
Technology
B-1/55, Budh Vihar, Phase-
1, Main Road,
New Delhi-110086
NT/052/23-24
Dated: 01-03-2024
12,000
NT/056/23-24
Dated: 02-03-2024
14,000

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Spectrum
Computers
422, Sector-16, Rohini,
New Delhi-110085
NT/013/23-24
Dated: 31-08-2023
12,400
Supreme
Computers
266, Arya Smaj Road,
Uttam Nagar, New Delhi-
110059
NT/068/23-24
Dated: 31-03-2024
13,500
Sundry Creditors:
Creditors Address Bills No. & Date Amount
(Rs.)
Challenger
Systems
Reg. Office: 5th
Floor,
Tower-B, Unitech cyber par,
Gurgaon, Haryana
0442
Dated: 02-03-2024
65,650
Horizon
Enterprises
Plot No.-11, Saraswati Nagar
Industrial Area, Patiala,
Punjab
AS/1115/23-24
Dated: 02-03-2024
20,000
AS/1650/23-24
Dated: 31-03-2024
24,750
Silver Plus
Computers
606, Modi Tower, Nehru
Place, New Delhi
0625
Dated: 31-03-2024
45,600
Bank Details
SBI current Account Rs. 35,000
▪ Account Number: 000351628303562
▪ IFSC: SBIN0000302
▪ Branch: Budh Vihar
▪ Cheque Range: 545601 to 545650 (book-1)
*Note: kindly don’t create the opening stock ledger.

Pro-Accountant
Chapter 4
Inventory Maintenance
Create Stock Items, Stock Groups, and
Stock Categories
Stock Items in TallyPrime is to maintain the details of the items that you
handle in your business. The list of items can include all the items you
trade and the consumables you use in the process of running your
business. Further, you can group the items under Stock Groups and Stock
Categories, if needed, for ease of management and analysis. For
example, you can create the item pens under the group Ball Pens and
Markers, as the case may be. You may be selling pens from different
vendors like Faber Castle, Camel, and so on. Here, you can create
parallel categories by the name of the brands and use it for analysis of
sales by brand.
Stock Group available in TallyPrime by default is Primary. In case you
do not need to have multiple groups for analysis, you can just manage
with the Primary group. However, you can create additional Stock
Groups under Primary as per your needs.
Stock Category available in TallyPrime by default is Primary. In case
you do not need to have multiple categories for analysis, you can just
manage with Primary. However, you can create additional Stock
Categories under Primary as per your needs.
Create Stock Items
You can use multiple ways to create Stock Items in TallyPrime. Since
TallyPrime does not insist on any master creation before you start
recording your transaction, you can create the required Stock Items when
recording the transactions. For example, say you are recording your first
Sales transaction. If you have not created the relevant items when
entering the Sales voucher, then you can create it on the fly. Otherwise,
you can create the Stock Item first and then record sales.
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Tip: In a data entry screen, to select a value from a list you can start
typing the name. The list gets filtered and the items having the
name starting with the letters you entered will appear in blue. If the
letters you entered are present in the item but not in the beginning,
then only the letters you entered will appear in blue.
When you are in a list to select a master, you get an option to create a
new item in the list. Alternatively, press Alt+C. The master creation
(Secondary) screen will appear.
In case you have many items to create you can use the multi item
creation option or import using XML file. You can also synchronise the
items created at your head office or warehouse.
1. Go to Gateway of Tally > Create > Stock Item or
press Alt+G (Go To) > Create Master > Stock Item.
2. Enter the name and Stock Group under which the item has to be
created.
3. Specify the unit for the item.
5. Press Ctrl+A to create the Stock Item.
You can use the Stock Item for any transaction as needed. Similarly, you
can create other Stock items.

Pro-Accountant
In case you want to enable additional configurations for your Stock
Items, as mentioned earlier, press F12 on the Stock Item Creation screen.
Create Stock Groups
You can use multiple ways to create Stock Groups in TallyPrime. You
can create a Stock Group on the fly when you are creating a Stock
Item. Otherwise, you can create the Stock Group first and then create
the Stock Items. As in the case of Stock Items, you can import or
synchronise the list of Stock Groups, if needed.
1. Go to Gateway of Tally > Create > Stock Group or Alt+G (Go
To) > Create Master > Stock Group anytime.
2. Enter the name and Stock Group under which the new Stock Group
has to be created.
4. Press Ctrl+A to create the Stock Group.
You can use the Stock Group for any item as needed. In a similar way
you can create other Stock Groups.
Groups, as mentioned earlier, press F12 on the Stock Group Creation
screen.
Create Stock Categories
You can use multiple ways to create Stock Category in TallyPrime.
Otherwise, you can create the Stock Category first and then create the
When you are in a master screen, press F10 to switch to Other
Masters.

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Stock Items. As in the case of Stock Items, you can import or
synchronise the list of Stock Categories, if needed.
1. Go to Gateway of Tally > Create > Stock
Category or Alt+G (Go To) > Create Master > Stock Category.
2. Enter the name and Stock Category under which the new Stock
Group has to be created.
4. Press Ctrl+A to create the Stock Group.
You can use the Stock Category for any item as needed. Similarly, you
can create other Stock Categories.
Categories, as mentioned earlier, press F12 on the Stock Category
Creation screen.
Create Units
For every item in TallyPrime you can associate one or more units of
measurement. There are no default Units available. You can create a
Simple Unit or Compound Unit as needed for each item. You can also
use alternate units, if needed.
Unit Creation can be done in multiple ways in TallyPrime. If you have
not created the relevant unit before creating a Stock Item, then you can
create it on the fly. Otherwise, you can create the Unit first, and then
create the Stock Item. You can also synchronise the Units created at your
head office or warehouse.

Pro-Accountant
Create Simple Units
1. Go to Gateway of Tally > Create > Unit or use Alt+G (Go To)
> Create Master > Unit.
2. Enter the Symbol and Formal name.
4. Press Ctrl+A to create the Unit.
You can use the Unit for any item as needed. In a similar way you can
create other Simple Units.
In case you want to enable additional configurations for your Units, as
mentioned earlier, press F12 on the Unit Creation screen.
Create Compound Units
1. Go to Gateway of Tally > Create > Unit or use Alt+G (Go To)
> Create Master > Unit.
2. Press Backspace and select Compound if the Type selected is
Simple.
3. Enter the Compound Unit as the First unit. For example, Box.
4. Enter the Conversion factor. For example, 12.
5. Enter the Second unit. For example, No.

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Tip: Press Ctrl+A to save any data entry screen, without entering all
values or navigating to the end of the screen.
6. Press Ctrl+A to create the Compound Unit.
With the given example, you would have created a Box of 12
numbers.
You can use the Unit for any item as needed. In a similar way you can
create other Compound Units.
Alter or Delete Masters
In case you need to update details in any master, you can use
the Alter option. Similarly, if you do not need a specific master, then
you can delete it.
Alter Masters
As in the case of creating masters, you have different options to alter
masters too.
1. Go to Gateway of Tally > Alter or use Alt+G (Go To) > Alter
Master > select the type of master under which the required master
exists > select the master you want to alter.
2. Update the details as needed and save.
These details will be used hereafter.
Delete Masters
You can delete a master if there are no other masters or transactions
using it. For example, you can delete a Group if no ledgers are using the
Group. Similarly, you can delete a Stock Item, if no recorded
transactions have used that Stock Item.
In case there are masters or transactions that use the master that you
want to delete, first delete the dependent master or transaction, and then
delete the master you intended to delete.
1. Go to Gateway of Tally > Alter or use Alt+G (Go To) > Alter
Master > select the type of master under which the required master
exists > select the master you want to delete.
2. Press Alt+D. A message appears asking confirmation to delete.
3. Press Y.

Pro-Accountant
Tip: When you have a master creation screen open, you can use Page
up to fetch the previous master, and Page down for the next (if you
are on a master in between). The existing masters are shown in
alteration mode. Page up on the first master, will take you to the last
master created.
The master will be deleted.
Assignment-3
Create the stock items as on 1-4-2024, with the information provided
below of National Traders:

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Chapter 5
Accounting Vouchers
Accounting Entry
As per the accounting practice of journaling, you can record all transactions using Journal
Vouchers in TallyPrime. However, there are specialised accounting voucher types for
different types of transactions like payments, receipts, sales, purchase, contra, debit note,
credit note and so on to ease data entry. Once you know how to enter a transaction in
TallyPrime, you can enter any transaction in a similar way. Voucher types in TallyPrime can
be categorised as Journal, Purchase, Sales, Payment, Receipt, Contra, Inventory Vouchers,
Order Vouchers and Non-Accounting Vouchers. In this topic, we will understand how to
record a transaction in TallyPrime and learn more about the voucher types that TallyPrime
provides.
Apart from these 24 voucher types, you can also create your own under these for easy
identification. For example, you can create Cash Sales under Sales voucher type so that you
can identify and sequentially number all your cash sales.
For faster data entry operation you can also use voucher class in TallyPrime.
TallyPrime is pre-programmed with a variety of accounting
vouchers, each designedto perform a Different job. The standard
Accounting Vouchers are:
Contra Voucher (F4)
Payment Voucher (F5)
Receipt Voucher (F6)
Journal Voucher (F7)
Contra (F4)
Fund transfers within different accounts of your company, such as transfer from one bank
account to another, deposit of cash to bank account, cash withdrawals from ATMs or,
withdrawals from banks using Cheque or DD, can be recorded using Contra Voucher in
TallyPrime. Such fund transfers from one account to the other – say Cash A/c to Bank A/c or
vice versa – appear on the same side of the company’s balance sheet, and do not impact your

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company books. This does not include transferring money to any third-party account as part
of a payment. Keeping a record of the contra entries helps to track internal fund transfers
done month-wise or voucher-wise, for different business needs. You can get a periodic view
of the contra entries to have a better understanding of the fund transfers from one account to
the other using Contra Register in TallyPrime.
Record Transfer of Funds Within Your
Accounts
When you record transfer of money to the bank account, TallyPrime internally keeps a
record of such deposits. You can print these deposit slips, as needed.
 Gateway of Tally > Vouchers > press F4 (Contra).
Alternatively, press Alt+G(Go To) > Create Voucher > press F4 (Contra).
You can use single entry or double entry mode of data entry to record contra vouchers.
Single entry mode helps you in faster data entry and allows multiple credits against a single
debit. The double entry mode gives you the flexibility of multiple debits and multiple credits
in a single transaction.
Record Contra Voucher in Single-Entry Mode
1. Debit the destination account and credit the source account. For example, if you are
withdrawing cash from your bank’s ATM, the Cash ledger should be debited and bank
ledger should be credited.
2. Select the ledger account that you want to debit in the Account field.
3. Under Particulars, select the account that you want to credit and enter the amount.
You can deposit money from more than one account to a single destination account.
As in other transactions, you can create the ledger on the fly by pressing Alt+C.
Alternatively, press Alt+G (Go To) > Create Master> type or select Ledger> and
press Enter.
4. Specify the bank, cheque, or cash details, as required.
o For banks and cheques, you can specify the details in the Bank Allocations screen.
o For cash, you can specify the denomination details in the Bank Allocations > Cash
Denominations screen.
A sample image is shown below:

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What you see on the screen can vary based on your choices. Press F12 (Configure) to change the
options and F11 (Features) to enable or disable features.
5. Provide Narration, if any, and accept the voucher. As always, you can use Ctrl+A to
accept.
Record Contra Voucher in Double-Entry Mode
1. Press Ctrl+H (Change Mode) to select the Double Entry mode.
2. Debit the destination account and credit the source account. For example, if you are
withdrawing cash from your bank’s ATM, the cash ledger should be debited and bank
ledger should be credited.

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30 | P a g e
Note: If you deposit cheques in the bank for internal money transfer and collect the depo
sit slip, you can track such deposit slips in TallyPrime and print them when needed.
3. Under Particulars in the To field, select the source ledger account that you want to
Credit.
4. In the By field, select the destination ledger account that you want to Debit.
Alternatively, press Alt+G (Go To) > Create Master> type or select Ledger> and
press Enter.
A sample image is shown below:
accept.
In case you have received payment in a different currency, say in Dollars, and now
you want to deposit this amount to your company’s bank account. You can create
currency master and record the foreign currency amount by prefixing the currency
symbol in the Amount field.
As in other vouchers, you can define the current rates of exchange if needed while
recording the Contra voucher.
As in any other vouchers, you can create the number series for the contra vouchers, as
you need for your reference.
As in the case of other voucher types, you can mark a contra voucher as optional and
post-dated.
6. Print Cheque after saving voucher.

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Note: In Day Book you can also see transactions for a date range by pressing Alt+F2 (Pe
riod) and mention From and To date to view transactions of that period.
Contra Vouchers in Day Book
To view entered Journal vouchers, you can go to Day Book. Day Book is a report to view
transactions recorded in the Day.
1. Gateway of Tally > Day Book.
Alternatively, press Alt+G (Go To) > type or select Day Book > and press Enter.
2. If you want to change the date, press F2 (Period).
3. You can see Contra vouchers along with all other vouchers recorded in the day here.
4. If you want to see only particular voucher types press F4 (Voucher Type) and select
Contra voucher type to view.

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32 | P a g e
5. Ctrl+B (Basis of Values): You can configure the values in your report for that
instance, based on different business needs.
In Day Book, you can display the Forex transactions only. Press Ctrl+B (Basis of
Values) > set Show Forex transactions only as Yes. Press Esc to view the default
values.
Similarly, you can select different Type of Voucher entries. Press Ctrl+B (Basis of
Values) > Type of Voucher entries > select Accounting Entries Only. Press Esc to
view the default values.
6. Ctrl+H (Change View): You can display the details of a report in different views
with additional details or for a specific period. You can also view other reports
related to the current report.
To view the Post-Dated Bank Transactions for Day Book, press Ctrl+H (Change
View) > type or select Post-Dated Bank Transactions > press Enter. Press Esc to
view the default report.
7. Ctrl+J (Exception Reports): You can view the exceptions related to the data
displayed in the current report by pressing Ctrl+J (Exception Reports), without
closing the report.
To view the Post-Dated Voucher for Day Book, press Ctrl+J (Exception Reports) >
type or select Post-Dated Voucher > and press Enter. Press Esc to view the default
report.
8. You can also use Alt+F12 (Range) function to filter for Contra vouchers in Day
Book. The range filters selected to view only Contra vouchers appears as shown.
Contra Register
If you record the transfer of funds between your company accounts, you will need to keep a
track of all such transfers periodically. By default, Contra Register shows the number of
contra vouchers recorded month-wise.
You can alter details.
1. Gateway of Tally > Display More Reports > Account Books > Contra Register.
Alternatively, press Alt+G (Go To) > type or select Contra Register > and
press Enter.
2. Press F6 (Quarterly) to get a quarterly view of the contra vouchers.

33 | P a g e
3. Press Enter on the selected period to view the Voucher Register report. All the contra
vouchers recorded in that period are displayed in this report.
options and F11 (Features) to enable or disable features. Alternatively, press Ctrl+I (More
Details) to enter any of the values without activating the options in F12 (Configure).
4. Ctrl+H (Change View): You can display the details of a report in different views
with additional details or for a specific period. You can also view other reports
related to the current report.
To view the Monthly basis, press Ctrl+H (Change View) > type or select Monthly >
press Enter. Press Esc to view the default report.
Similarly, you can select Daily, Weekly wise view of report.
You can also use Alt+F12 (Range) function to filter for Contra register. The range filters
selected to view only contra register vouchers appears as shown.
Payments (F5)
Recording Payment transactions in TallyPrime follow a simple pattern. You can record a
transaction with the following steps. A payment transaction for Rent expenses is used for
illustration.
1. Gateway of Tally > Vouchers > press F5 (Payment).
Alternatively, Alt+G (Go to) > Create Voucher > press F5 (Payment).
2. If you want to change the voucher date, press F2 (Date).

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34 | P a g e
3. Select the mode of payment.
4. In Account, select Cash, which is already available.
When you create a Company in TallyPrime, the system creates two ledgers by default
– Cash and Profit & Loss A/c.
5. Select the ledger for which you are making the payment and specify the amount. For
example, Rent.
6. Under Particulars, you need to select expense ledger for which you are making this
payment.
In case the ledger is not available, press Alt+C to create Ledger on the fly. In Ledger
Creation (Secondary) screen, give ledger name Rent and select the group Indirect
Expense in the Under field.
In TallyPrime, you will find patterns to do certain tasks, and these patterns are
consistent across the product. For example, when recording a transaction, you can
press Alt+C to create a ledger, without leaving the voucher. This pattern works
across the product. Anywhere in the product, in a ledger selection field,
press Alt+C to create it.
7. Under Amount, specify the expense amount.
accept.
Payment for purchases can also be recorded similarly. For detail explanation on how to
record payment for purchases please refer to Payment for Purchase <hyperlink>
For more details, refer to Payments and Receipts.

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Receipts (F6)
Recording Payment transactions in TallyPrime follow a simple pattern. You can record a
transaction with the following steps. A receipt transaction for Commission Received income
is used for illustration.
1. Gateway of Tally > Vouchers > press F6 (Receipt).
Alternatively, Alt+G (Go to) > Create Voucher > press F6 (Receipt).
3. Select the mode of receipt.
4. In Account field, select Cash, which is already available.
5. Select the ledger for which you are making the receipt and specify the amount. For
example, Commission Received.
6. Under Particulars, select income ledger for which you are making this receipt.
In case the ledger is not available, press Alt+C to create Ledger on fly. In Ledger
Creation (Secondary) screen, give ledger name Commission Received and select
Indirect Income in the Under field.
consistent across the product. For example, when recording a transaction,
across the product. Anywhere in the product, in ledger selection field, press Alt+C to
create it.
7. Under Amount, specify the commission amount.

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36 | P a g e
accept.
Receipt against sales can also be recorded similarly. For detail explanation on how to
record receipts against sales please refer to Receipt of Money.
As in the case of other voucher types, you can mark a receipt voucher as optional and
post-dated.
For more details, refer to Payments and Receipts.
Journal Voucher (F7)
If you are accounts savvy, you can record the same payment transaction using a journal
voucher in TallyPrime. Use the following steps for the same.
1. Gateway of Tally > Vouchers > press F7 (Journal).
Alternatively, Alt+G (Go to) > Create Voucher > press F7 (Journal).
3. Select By/Dr (Debit) side of the transaction.
a. In By, select the expense ledger. For example, Rent.
Alternatively, press Alt+G (Go To) >Create Master type or select Ledger > and
press Enter.
By default, in a journal voucher, you need to first specify the By (debit side).
b. In Debit, specify the rent amount.
4. Select the To/Cr (Credit) side of the transaction.
a. In To, select the payment mode. For example, Cash.
To select Cash, an F12 setting for JV is needed.
Alternatively, press Alt+G(Go To) >Create Master > type or select Ledger > and
press Enter.
b. In Credit, specify the amount.
c. If the amount is not equivalent to the debit amount, you need to select another Credit
Ledger.

37 | P a g e
accept.
Though you can use a journal voucher in TallyPrime to record a payment transaction,
the specialised voucher type Payment helps ease the data entry.
In a similar manner, you can use a journal voucher to record any type of accounting
transaction. However, TallyPrime has specialised voucher types for specific business
transactions like purchase, debit note, sales, credit note, payment, receipt, contra for error-
free and easy data entry.
Recording transactions in TallyPrime follow a simple pattern. You can record a transaction
with the following steps. A payment transaction for expenses is used for illustration.
1. Gateway of Tally > Vouchers > press F5 (Payment).
Alternatively, Alt+G (Go to) > Create Voucher > press F5 (Payment).
When you press F2 to change the date, the date shown is for the subsequent day of
the current date. This done to avoid manual entry of date for the next day as the
immediately next day is the most common business day. You can however enter any
date, even backward dates.
4. In Account field, select Cash ledger, which is already available or the Bank ledger.
To learn more about Bank payment refer to Banking Utilities in TallyPrime.

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38 | P a g e
5. Select the ledger for which you are making the payment and specify the amount. For
example, Rent.
a. Under Particulars, you need to select expense ledger for which you are making this
payment.
b. If expense ledger is not available, press Alt+C to create Ledger on fly. In Ledger
Creation (Secondary) screen, give ledger name as per your expense head and
select Indirect Expense group in the Under field.
consistent across the product. For example, when recording a transaction, you
across the product. Anywhere in the product, on a field for ledger selection,
press Alt+C to create it.
c. In Amount, specify the expense amount.
accept.
This is the process to record payment transactions in TallyPrime.
Accounting with Journal Voucher
If you are accounts savvy, you can record the same payment transaction using a journal
voucher in TallyPrime. Use the following steps for the same.
6. Gateway of Tally > Vouchers > press F7 (Journal).
Alternatively, Alt+G (Go to) > Create Voucher > press F7 (Journal).
8. Select By/Dr (Debit) side of the transaction.
a. In By, select the expense ledger. For example, Rent.
Alternatively, press Alt+G (Go To) >Create Master type or select Ledger > and

39 | P a g e
press Enter.
By default, in a journal voucher, you need to first specify the By (debit side).
b. In Debit, specify the rent amount.
9. Select the To/Cr (Credit) side of the transaction.
a. In To, select the payment mode. For example, Cash.
To select Cash, an F12 setting for JV is needed.
Alternatively, press Alt+G(Go To) >Create Master > type or select Ledger > and
press Enter.
b. In Credit, specify the amount.
If the amount is not equivalent to the debit amount, you need to select another Credit
ledger.
accept.
Though you can use a journal voucher in TallyPrime to record a payment transaction,
the specialised voucher type Payment helps ease the data entry.
In a similar manner, you can use a journal voucher to record any type of accounting
transaction. However, TallyPrime has specialised voucher types for specific business
transactions like purchase, debit note, sales, credit note, payment, receipt, contra for error-
free and easy data entry.

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40 | P a g e
Assignment-4
National Traders done the following transactions during the month
of April, 2024.
1. Opened a new current account with PNB (Account No.-
105966660532, IFSC: PNB00002556) with Rohini Branch on 02-
04-2024, by depositing cheque of Rs. 10,000 of SBI Cheque No.
545601 dated 02-04-2024.
2. Received full amount from Supreme Computers via cheque No.
325674 of Canara Bank deposited in SBI, in against of NT/068/18-19
on 02-04-2024.
3. Paid Rs. 10,000 to Horizon Enterprises on 02-04-2024 via cheque
no. 545602 dated: 31-03-2024, against invoices no. AS/1115/18-19.
4. Advertisement Services Received from Star Advertisement
Company (Add: D-10/10, Krishan Vihar, Main Kanjhawala
Road, Delhi-110086), PAN- AFGPS4526Q, for Rs. 10,000 On 02-
04-2024.
5. Office Equipment Accumulated Depreciation and Buildings
Accumulated depreciation, adjusted with the relevant assets
account, on 01-04-2024.
6. Received Rs. 14,000 from Data Link Technology via cheque no.
800076 of ICICI Bank Dated 02-04-2024, Rs. 12,000 against of bill
no. NT/052/18-19 drew on 01-03-2024 and Rs. 2,000 in against of
bill no. NT/056/18-19 drew on 02/03/2024.
7. Sales Tax Liability Rs. 13,600 paid via cheque no. 545603 dated
02/03/2024.
8. Profit & Loss A/c Transferred to Capital A/c as on 01-04-2024.

41 | P a g e
Chapter 6
Vouchers
➢ Sales
➢ Credit Note
➢ Purchase
➢ Debit Note
Sales Voucher (F8)
1. Open the voucher screen.
a. Alt + G (Go To) > Create Voucher or Gateway of
Tally > Vouchers, and press F8 (Sales).
You can select any type of voucher using the right button options.
b. Ensure that the screen is in Item Invoice Mode.
Press Ctrl+H (Change Mode) > select Item Invoice Mode (if
needed).
2. Specify the buyer details.
a. In Party A/c Name, select Cash or Bank for cash sales. For credit
sales, select the party name.
b. On the Dispatch Details & Order Details screen, specify the
details if you want to print in the invoice.
Alternatively, press Ctrl+A to proceed without entering the
details.
If you do not see this screen, then press F12 in the voucher screen
and set Provide dispatch, order, and export details to Yes. You
can use F12 configuration of the Dispatch Details & Order
Details screen to set the order and export details on or off.
c. On the Party’s Details screen, specify the required details.
If you do not see this screen, then press F12 in the voucher screen
and set Provide buyer details to Yes.
3. Select the accounting ledger for item allocation.
o In Sales ledger, select the required ledger created under Sales
Accounts group.
As in other transactions, you can create the ledger on the fly by

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42 | P a g e
Tip: The only prerequisite for you to start recording transactions is to create
a Company in TallyPrime. You can create all the required ledgers and
items on the fly.
pressing Alt+C.
In case you do not see the Sales ledger field on-screen,
press F12 and set Select common ledger for
item allocation to Yes.
Select item details.
As explained above, you can create the item on the fly by pressing Alt + C.
o In case of stock item, enter the Quantity. Rate will be auto-filled,
if available for the stock item. However, you may choose to enter
the Rate or Value.
Provide Narration, if any.
As in the case of masters, you can use Ctrl+A, or press Y in the Accept
message box to save.
Record Transactions in Different Modes |
Change Mode
You can record transactions in different modes using the default templates in
TallyPrime. The Change Mode option in TallyPrime allows you to quickly
switch between different modes.

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Tip: When you are on a transaction creation screen, you can use Page up to
fetch the previous transaction of the same type, and Page down for the
Accounting Invoice Mode
a. Press Alt+G (Go To) > Create Voucher or Gateway of
You can select any type of voucher using the right button options.
b. Ensure that the screen is in Accounting Invoice Mode.
Press Ctrl+H (Change Mode) > select Accounting Invoice
Mode (if needed).
o In Party A/c name field, select Cash ledger or Bank ledger.
Select the ledger and specify the Amount.
As in the case of masters, you can use Ctrl+A, or press Y in the Accept
message box to save.
In a similar way, you can create any other voucher. Accounting invoices are
mostly used when services are rendered.

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44 | P a g e
Print Invoices
You can print invoices after recording it. TallyPrime offers different formats
to print invoices. You can configure the values that need to be printed in
different types of invoices.
1. Press Ctrl+P to print the current invoice.
2. Press C to configure the details for printing.
When you start typing a word, the list will get filtered to show the
options that have the letters you entered. Select the required option and
press Enter to change the configuration. While the Yes/No options will
toggle when you press Enter, another sub-screen will display options
for other types of configurations.
3. Press I to preview the invoice.
next. The existing vouchers are shown in alteration mode. Page up on the
first voucher, will take you to the last voucher created.

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4. Press P to print.
The invoice will be printed on the printer you have configured.
You can also configure TallyPrime to print the invoice on saving the voucher.

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46 | P a g e
Tip: Select the required item in the transaction and press Ctrl+D to delete
the item from a transaction.
Alter or Delete Transactions
In case you need to update details in any voucher, you can use
the Alter option. Similarly, if you do not need a specific voucher, then you
can delete it.
Alter Transactions
As in the case of recording transactions, you have different options to alter
transactions too.
1. Go to Gateway of Tally > Vouchers or use Alt+G (Go To) > Voucher
Reports > select the required report, and drill down to the voucher.
Alternatively, you can open any report that shows the required voucher,
drill down to the voucher and alter it.
2. Update the details as needed and save.
These details will be used hereafter.
Delete Transactions
You can delete a transaction if you have recorded a transaction by mistake, or
duplicated any.
1. Go to Gateway of Tally > Vouchers or use Alt+G (Go To) > Voucher
Reports > select the required report, and drill down to the voucher.
2. Press Alt+D. A message appears asking confirmation to delete.
3. Press Y.
The voucher will be deleted.
Sales Returns/Credit Note
If you are recording the sales returns before receiving the payment, you can
select the reference as Agst Ref while linking the credit note to the sales
invoice.
1. Open the credit note voucher screen and specify the buyer details.
a. Gateway of Tally > Vouchers > F10 (Other Vouchers) > type or
select Credit Note > and press Enter.

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Alternatively, press Alt+G (Go To) > Create Voucher > F10 (Other
Vouchers) > type or select Credit Note.
b. Press Ctrl+H (Change Mode) and select the invoice mode as per your
business needs.
c. Party A/c Name: Select the party name.
d. Party Details: Provide the Buyer details. You can also provide the
Receipt or Order details as per your invoice requirements. You can also
enter the Original invoice No. and Date against which this sales return
is being recorded.
If you do not see the Party Details screen, press F12 (Configure), and
set Provide Receipt, Order, and Import details to Yes.
As always, you can press Ctrl+A to save and proceed.
2. Select the Sales ledger to allocate the stock items.
3. Provide the stock item details.
As in other transactions, you can create the item on the fly by
pressing Alt+C.
a. Select the stock item.
b. Enter the Quantity. The Rate will be auto-filled, based on the rate
entered in the previous transaction. However, you may choose to enter
the Rate. The Amount appears automatically.
4. Select the bill-wise details.
a. Press F12 (Configure) > set Use default Bill-wise details for Bill
Allocation to No.
Henceforth, you can select the bill references in the Bill-wise
Details screen, until you change the option in F12 (Configure) of the
invoice.
b. Select Agst Ref, as the payment has not been received against the sales.

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5. Provide Narration, if needed.
What you see on the screen can vary based on your choices.
Press F12 (Configure) to change the options and F11 (Features) to
enable or disable features.
6. Accept the screen. As always, you can press Ctrl+A to save.
The credit note will appear in the Credit Note Register.
Account for Increase in Sale Value
You may want to account for an increase in sale value. For this you can
record a transaction in debit note by selecting the sales ledger in
invoice mode as well.
1. Open the debit note voucher screen and specify the buyer details.
a. Gateway of Tally > Vouchers > press F10 (Other Vouchers) >
type or select Debit Note > and press Enter.
Alternatively, press Alt+G (Go To) > Create Voucher >
press F10 (Other Vouchers) > type or select Debit Note > and
press Enter.

49 | P a g e
b. Press Ctrl+H (Change Mode) to select the required voucher mode
(Item Invoice, in this case).
c. Select the Party A/c Name and provide the buyer details. You
can also enter the Original Invoice No. and Date, against which
this transaction is being recorded.
2. In the Ledger Account field, press Enter on Show More > select
the Sales ledger to allocate the stock items.
3. Provide the stock item details and enter the amount.
4. Select the bill-wise details against which this transaction is being
recorded.
What you see on the screen can vary based on your choices. Press F12 (Configure) to change
the options and F11 (Features) to enable or disable features.
5. Accept the screen. As always, you can press Ctrl+A to save

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Purchase (F9)
The Rejections Out Voucher records goods that are rejected and
returned to a supplier.
(F9)
Received Invoice from Hiren Enterprises, Inv No. 1115
dated 01-07-2020.
Method of Adjustment
Always use New Reference in Case of Sales and Purchase Voucher.

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Debit Note (Alt+F5)
Debit Note can be entered in voucher or invoice mode.
1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Debit
Note > and press Enter.
Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers)
> type or select Debit Note > and press Enter.
2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in
this case).
a. Party A/c Name: Select the party name.
b. Party Details: Provide the Supplier details. You can also provide the Receipt or
Order details as per your invoice requirements. You can also enter the Original
Invoice No. and Date, against which this purchase return is being recorded.
If you do not see the Party Details screen, press F12 (Configure), and set Provide
Dispatch, Order, and Export/Import details to Yes.
3. Select the Purchase ledger to allocate the stock items.
As in other transactions, you can create the item on the fly by pressing Alt+C.
b. Enter the Quantity. The Rate will be auto-filled, based on the rate entered in the
previous transaction. However, you may choose to enter the Rate. The Amount
appears automatically.
a. Press F12 (Configure) > set Use default Bill-wise details for Bill Allocation to No.
Henceforth, you can select the bill references in the Bill-wise Details screen, until
you change the option in F12 (Configure) of the invoice.
b. Select Agst Ref, as the payment has not been received against the purchase.

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What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options
and F11 (Features) to enable or disable features.

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Assignment-4
of April & May, 2024.
1. Purchased Following Goods for on-site godown from Horizon
Enterprises on 02/04/2024 against invoice number INV/HE/056:
Item Qty Rate
HCL PIV 4 17,800
IBM PIV 5 17,500
HP PIV 5 18,800
HP LaserJet 1005 Series 10 12,100
2. Purchase Following items for ware-house from Challenger Systems
on 02/05/2024 against invoice number CS/0118/23-24 dated:
01/05/2024:
Item Qty Rate
CD ROM Disks 100s 10 445
Dust cover 15 34
Wireless Key Board 20 490
Wireless Mouse 20 260
3. Paid Rs. 34,750 to Horizon Enterprises on 01-05-2024 via cheque
no. 545604 dated: 01-05-2024, Rs. 10,000 against invoices no.
AS/1115/18-19 dated: 02-03-2024 and Rs. 24,750 against invoices
no. AS/1650/18-19 dated: 31-03-2024.
4. Advertisement Services Received from Star Advertisement
Company for Rs. 15,000, On 31-05-2024 (Record Through
Purchase Voucher).
5. Sold following goods to Compu Care Systems on 31-05-2024
against Invoice No. NT/001/22-23:
Items Qty Rate
HCL PIV 2 19,500
IBM PIV 2 19,000

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Dust cover 2 40
6. Sold following goods to Ganga Computers (Add: 1/3, G-1 Block,
Uttam Nagar, New Delhi-59, PAN: ASDFR9985L) on 01-06-2024
Items Qty Rate
HCL PIV 2 19,500
IBM PIV 2 19,000
Dust cover 2 40
7. Paid Full Amount due to Star Advertisement Services Rs. 25,000
paid via cheque no. 545605 dated 01/06/2024.

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Chapter -6
Inventory Vouchers
Orders (Purchase Order)
➢ Purchase order
➢ Receipt Note
➢ Rejection Out
➢ Purchase
➢ Debit Note
Record Purchase Order (Ctrl+F9)
When you receive an order from a customer, you may need to provide the details of items,
quantities, date of delivery, and so on, with a Purchase Order Number. When these goods are
delivered, this purchase order number will be used to track the order details either in the
receipt note or in the purchase invoice.
1. Open the purchase order voucher screen.
Gateway of Tally > Vouchers > F10 (Other Vouchers) > type or select Purchase
Order.
Alternatively, press Alt+G (Go To) > Create Voucher > F10 (Other Vouchers) >
type or select Purchase Order.
In case the voucher is inactive, you will be prompted to activate the Purchase Order
voucher type. Select Yes or press Y to proceed.
2. Specify the supplier details.
b. Party Details: Provide the Order, Receipt, and Import details as per your invoice
requirements.
Receipt, Order, and Import details to Yes.
3. Enter the purchase Order no. for the voucher.
If you want to enter an order number for each item, press F12 (Configure) > set Use
Order No. for each Stock Item to Yes. The Order no. field will appear in the Stock
Items Allocation screen. It will not appear on the main screen of the invoice.

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b. Enter the Due on date and Quantity. The Rate will be auto-filled, if available for the
stock item. However, you may choose to enter the Rate. The Amount appears
automatically.
c. If orders are split with different due dates, specify the appropriate due date for each
lot to be sold.
d. After entering the due dates for all the lots, press Enter on the Due on field to return
to the Voucher Creation screen.
6. Provide Narration, if needed, and accept the screen. As always, you can
press Ctrl+A to save.
7. Save the purchase order. As always, you can press Ctrl+A to save.
8. Press Page Up > Alt+P (Print) > press Enter on Current.
9. Press C (Configure) > set the options as needed.
10. Press Esc to return to the Voucher Printing screen.
11. Press I (Preview) to check the invoice before printing, if needed, or press P (Print) to
print.
Purchase Order Book
A Purchase Order is raised when there is a request for material. Purchase Order Book
displays the list of all purchase orders. You can view a summary of all the purchase orders
till the date of last order entered.
1. Press Alt+G (Go To) > type or select Purchase Order Book.
Alternatively, Gateway of Tally > Display More Reports > Inventory

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Books> Purchase Orders Book.
2. Press Alt+N (Auto Column) and select the options in the Auto Repeat Columns sub-
screen.
The Purchase Orders Book appears as shown below:

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3. Select the required month and press Enter.
4. Press F12 (Configure), and set the options as needed. The report appears with the
relevant details.
Receipt Note (Alt+F9)
When you purchase goods from your supplier, and the supplier sends
these goods to you, you may want to acknowledge that you have
received the goods that you had requested. To account for this, you can
record a receipt voucher in TallyPrime. The receipt note includes your
supplier information, goods that you have received, amount, and so on.
Receipt Note voucher keeps track of receipt of goods at your location.
1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) >
type or select Receipt Note.
Alternatively, Alt+G (Go To) > Create Voucher >
press F10 (Other Vouchers) > type or select Receipt Note.
In case the voucher is inactive, you will be prompted to activate
the voucher type. Select Yes or press Y to proceed.
2. If you want to change the voucher date, press F2.
3. Enter the Reference No. and Date.

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Note: A Receipt Note with Tracking No. marked as Not Applicable wi
ll be an inventory document, affecting only the inventory values. This
will not affect the accounts.
4. Select the party from whom you have received the goods and the
respective purchase ledger.
5. Select Order No(s) from the List of Orders, if a purchase order
exists for that supplier.
If the Order No(s) is selected, the item name, quantity, rate and
amount will be displayed automatically.
6. Enter the required information in the Party Details screen.
7. Press F12 (Configuration) and set the options Provide Supplier
details and Provide Receipt, Order, and Import
details to Yes to provide the supplier details.
If you need to use this option only for the current voucher,
press Ctrl+I (More Details) > type or select Order details> and
press Enter.
8. Press Ctrl+A to accept and return to the voucher screen.
9. The Stock Item Allocations screen appears, Select
existing Tracking No. or create a new tracking number.
A purchase voucher with Tracking No. marked as Not
Applicable will update the accounts without increasing the stock.

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The Purchase Bills Pending list is generated as Bills Recd. but
Goods not Recd.
10. Select the items and include the item details like quantity,
rate, and any specific location.
For the F12 configurations of Receipt Note voucher.
Rejection Out (Ctrl+F5)
(Ctrl+F5)
To activate the Rejection out voucher –
Vouchers >F10 >Show Inactive
Enable the rejection out voucher.
2 Boxes of Stationery Kit has been rejected out Fill the details as given below.

The moment you pass entry in purchase it affects your books of accounts:
Purchase (F9)
(F9)
Received Invoice from Hiren Enterprises, Inv No. 1115
dated 01-07-2020.

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Always use New Reference in Case of Sales and Purchase Voucher.
Record Purchase Returns/Debit Note (Alt+F5)
Debit Note can be entered in voucher or invoice mode.
8. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Debit
Note > and press Enter.
Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers)
> type or select Debit Note > and press Enter.
9. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in
this case).
b. Party Details: Provide the Supplier details. You can also provide the Receipt or
Order details as per your invoice requirements. You can also enter the Original
Invoice No. and Date, against which this purchase return is being recorded.
Dispatch, Order, and Export/Import details to Yes.
b. Enter the Quantity. The Rate will be auto-filled, based on the rate entered in the
previous transaction. However, you may choose to enter the Rate. The Amount
appears automatically.
a. Press F12 (Configure) > set Use default Bill-wise details for Bill Allocation to No.
Henceforth, you can select the bill references in the Bill-wise Details screen, until
you change the option in F12 (Configure) of the invoice.
b. Select Agst Ref, as the payment has not been received against the purchase.

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Assignment-5
of June, 2024.
1. Placed a order against order number PO/001/22-23 on 01/06/2024
(for 30 days) to M/s Universal Computers (Add: 108, Ground
Floor, Vishal Tower, Distt. Centre, Janakpuri, New Delhi-
110058, PAN:AABPP8527L ):
Item Qty Rate
Dell Inspiron Laptop-8th
G 8 23,000
Dell Inspiron Laptop-15” 10 22,500
Dell Vostro Systems-8927 8 15,800
Dell Chipset-3277 10 12,000
2. Placed a order against order number PO/002/22-23 on 02/06/2024
(for 30 days) to M/s Challenger Systems:
Item Qty Rate
Dust cover 15 34
USB Pen Drives 64GB 10 260
3. Received the Full Quantity against order number PO/001/23-24 dated
01-06-2024 on 02-06-2024 from Universal Computers.
4. Returned the following goods to Universal Computers order
number PO/001/23-24 on 02-06-2024:
Item Qty Rate
G 2 23,000
5. Universal Computers Issued an Invoice 4422 on 02-06-2024 for the
items delivered against order number PO/001/23-24 on 02-06-2024
after adjusting the Quantity Returned.

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6. Sold following goods to Supreme Computers on 02-06-2024
Items Qty Rate
G 5 25,000
Dell Inspiron Laptop-15” 5 25,500
Dust cover 5 40
7. Sold following goods to Ganga Computers (Add: 1/3, G-1
Block, Uttam Nagar, New Delhi-59, PAN: ASDFR9985L) on 01-
06-2024 against Invoice No. NT/004/23-24:
Items Qty Rate
Dell Vostro Systems-8927 5 18,500
8. Received the following Quantity against order number
PO/002/23-24 on 01/07/2024 from M/s Challenger Systems:
Item Qty Rate
Dust cover 15 34
9. Issued a Debit Note to Universal Computers against Invoice
4422 issued on 02-06-2024 on the returns of Following Items:
Item Qty Rate
10. Rejected and Returned the following goods against PO/002/19-
20 on 01/07/2024 to M/s Challenger Systems:

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Item Qty Rate
Dust cover 1 34
11. Received the rest quantity pending with order PO/002/23-24 on
01/07/2024 from M/s Challenger Systems.
12. Purchase Invoice no. CS/552 on 01/07/2024 Received from M/s
Challenger Systems against PO/002/23-24.
13. Issued a Debit Note to M/s Challenger Systems against Invoice
CS/552 issued on 01-07-2024 on the returns of Following Items:
Item Qty Rate

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Chapter 7
➢ Sales Order
➢ Delivery Note
➢ Rejection In
➢ Sales
Record Sales Order (Ctrl+F8)
When you receive an order from a customer, you may need to provide the details of items,
quantities, date of delivery, and so on, with a Sales Order Number. When these goods are delivered,
this sales order number will be used to track the order details either in the delivery note or in the
sales invoice.
1. Open the sales order voucher screen and specify the buyer details.
a. Gateway of Tally > Vouchers > F10 (Other Vouchers) > type or select Sales Order.
Alternatively, press Alt+G (Go To) > Create Voucher > F10 (Other Vouchers) > type or
select Sales Order.
In case the voucher is inactive, you will be prompted to activate the Sales Order voucher
type. Select Yes or press Y to proceed.
b. Party A/c Name: Select the party name.
c. Party Details: Provide the Dispatch, Order, and Buyer details as per your invoice
requirements.
Dispatch, Order, and Export details to Yes.
2. Enter the sales Order no. for the voucher.
If you want to enter an order number for each item, press F12 (Configure) > set Use Order
No. for every Item to Yes. The Order no. field will appear in the Stock Items
Allocation screen. It will not appear on the main screen of the invoice.
b. Enter the Due on date and Quantity. The Rate will be auto-filled, if available for the stock
item. However, you may choose to enter the Rate. The Amount appears automatically.
c. If orders are split with different due dates, specify the appropriate due date for each lot to
be sold.

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Note: In F11 (Features), you can enable the feature of batches and provide the details in the
Stock Item Allocations screen. If you have multiple godowns/locations, you can enter thes
e details as well.
d. After entering the due dates for all the lots, press Enter on the Due on field to return to
the Voucher Creation screen.
5. Select additional ledgers, like transportation charges, insurance, or discount, if any.

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6. Provide Narration, if needed, and accept the screen. As always, you can press Ctrl+A to
save.
7. Press Page Up to view the voucher in alteration mode > press Alt+P (Print) >
press Enter on Current.
8. Press I (Preview) to check the invoice before printing, if needed, or press P (Print) to print.
The following is a sample preview screen of the sales order.
The sales order details will be printed in the invoice.

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Delivery Note (Alt+F8)
It is important to keep track of the goods that you have sent or received from your
vendors. It will be a document of proof between you and your vendor that goods are
delivered as per order and accepted in good condition to avoid discrepancies during
payment. You can record the order information like item details, quantity, delivery
address, the location from where the item is being sent, and so on.
1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or
select Delivery Note.
Alternatively, Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers)
> type or select Delivery Note.
In case the voucher is inactive, you will be prompted to activate the voucher
type. Select Yes or press Y to proceed.
3. Select the party to whom the goods have to be delivered in the Party A/C
name field. Provide the party and order details.
4. Select the Sales ledger.
Alternatively, press Alt+G (Go To) > Create Master > type or select Ledger >
and press Enter.
5. Select the items that are being sent for delivery. Include the item details like,
quantity, rate, and any specific location that is used to send the item.
For F12 configurations of Delivery Note voucher

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6. Provide Narration, if any, and accept the voucher. As always, you can
use Ctrl+A to accept.
Rejection In (Ctrl+F6)
A Rejection In voucher is used when goods are rejected or returned by the
customer. The transaction is recorded after raising a delivery note, but before
raising a sales voucher. Refer to Rejections In for more information.
1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or
select Rejection In.
Alternatively, Alt+G (Go To) > Create Voucher > press F10 (Other
Vouchers) > type or select Rejection In.
In case the voucher is inactive, you will be prompted to activate the
voucher type. Select Yes or press Y to proceed.
3. Select the party to whom the goods have to be Returned in the Party A/C
name field. Provide the Tracking and order details.
4. Select the Sales ledger.
As in other transactions, you can create the ledger on the fly by
pressing Alt+C. Alternatively, press Alt+G (Go To) > Create Master >
type or select Ledger > and press Enter.

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5. Select the items that are being sent for delivery. Include the item details
like, quantity, rate, and any specific location that is used to send the item.
For F12 configurations of Delivery Note voucher.
Sales Voucher (F8)
a. Alt + G (Go To) > Create Voucher or Gateway of
You can select any type of voucher using the right button
options.
b. Ensure that the screen is in Item Invoice Mode.
Press Ctrl+H (Change Mode) > select Item Invoice
Mode (if needed).
2. Specify the buyer details.
a. In Party A/c Name, select Cash or Bank for cash sales. For
credit sales, select the party name.
b. On the Dispatch Details & Order Details screen, specify the
details if you want to print in the invoice.
Alternatively, press Ctrl+A to proceed without entering the
details.
If you do not see this screen, then press F12 in the voucher
screen and set Provide dispatch, order, and export

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details to Yes. You can use F12 configuration of
the Dispatch Details & Order Details screen to set the order
and export details on or off.
c. On the Party’s Details screen, specify the required details.
If you do not see this screen, then press F12 in the voucher
screen and set Provide buyer details to Yes.
3. Select the accounting ledger for item allocation.
o In Sales ledger, select the required ledger created
under Sales Accounts group.
As in other transactions, you can create the ledger on the fly
by pressing Alt+C.
In case you do not see the Sales ledger field on-screen,
press F12 and set Select common ledger for
item allocation to Yes.
Select item details.
As explained above, you can create the item on the fly by
pressing Alt + C.
o In case of stock item, enter the Quantity. Rate will be auto-
filled, if available for the stock item. However, you may
choose to enter the Rate or Value.

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As in the case of masters, you can use Ctrl+A, or press Y in the
Accept message box to save.
Credit Note (Alt+F6)
If you are recording the sales returns before receiving the payment, you
can select the reference as Agst Ref while linking the credit note to the
sales invoice.
1. Open the credit note voucher screen and specify the buyer details.
a. Gateway of Tally > Vouchers > F10 (Other Vouchers) > type or
select Credit Note > and press Enter.
Alternatively, press Alt+G (Go To) > Create
Voucher > F10 (Other Vouchers) > type or select Credit Note.
b. Press Ctrl+H (Change Mode) and select the invoice mode as per
your business needs.
c. Party A/c Name: Select the party name.
d. Party Details: Provide the Buyer details. You can also provide the
Receipt or Order details as per your invoice requirements. You can
also enter the Original invoice No. and Date against which this
sales return is being recorded.
If you do not see the Party Details screen, press F12 (Configure),
and set Provide Receipt, Order, and Import details to Yes.
As in other transactions, you can create the item on the fly by
pressing Alt+C.
b. Enter the Quantity. The Rate will be auto-filled, based on
the rate entered in the previous transaction. However, you
may choose to enter the Rate. The Amount appears
automatically.
a. Press F12 (Configure) > set Use default Bill-wise details
for Bill Allocation to No.

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Henceforth, you can select the bill references in the Bill-
wise Details screen, until you change the option
in F12 (Configure) of the invoice.
b. Select Agst Ref, as the payment has not been received
against the sales.
What you see on the screen can vary based on your choices.
Press F12 (Configure) to change the options and F11 (Features) to
enable or disable features.
6. Accept the screen. As always, you can press Ctrl+A to
save.
The credit note will appear in the Credit Note Register.

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Assignment-6
National Traders done the following transactions during the month of
July, 2024.
1. Received an order against order number SO/001/23-24 on 01/07/2024
(for 30 days) from M/s Data Link Technology:
Item Qty Rate
Dust cover 20 34
2. Delivered the following quantity of Goods to M/s Data Link
Technology against order number SO/001/23-24 on 01/07/2024 (for 30
days):
Item Qty Rate
Dust cover 20 34
3. M/s Data Link Technology Returned Full Quantity of USB Pen Drives
64GB Delivered by mistake on 02-07-2024 against SO/001/23-24.
4. Received Rs. 3,00,000 from M/s Ganga Computers via Cheque No.
890006 dated: 31-07-2024 and Deposited in SBI on same day of ICICI
Bank Rs. 78,120 against Invoice No. 2 Dated 31-05-2024 and Rs.
1,72,550 Invoice No. 2 Dated 01-06-2024 and Rest amount received
advance for subsequent order.
5. Purchased following goods from Silver Computers on 31-07-2024:
Item Qty Rate
Dust cover 50 35
6. Paid Full Amount due to M/s Silver Computers on 31-07-2024 via
Cheque No. 545606.
7. Withdrawn Rs. 5000 From PNB via cheque No. 100601 for the petty cash
Expenses on 31-07-2024.

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Note: You can use cost centres to create a hierarchy of different bus
iness units, and continue to see details of the expenses at the t
op level as well as at each individual level.
Chapter 8
➢ Maintain Bill-wise Details
➢ Create and maintain Cost Centres
Cost Centre or Profit Centre
Allocation
You can maintain your incomes and expenses, as per different business units,
employees, projects, departments, and so on, using the Cost Centre capability in
TallyPrime. You can have one or more cost centres or profit centres in your company,
as needed, and allocate the breakup of incomes and expenses to different cost centres
or profit centres. TallyPrime provides reports that help you to view income and
expense groups with the profit centre or cost centre allocations made under each
group. Similarly, there are reports displaying list of cost centres or profit centres
along with the corresponding incomes and expenses under each cost centre or profit
centre. You can also allocate the same income or expense to different sets of cost
centres in parallel, say employee-wise as well as project-wise, by using Cost Category
for the respective Cost Centres.
Create & group cost centres: Like other Masters, such as Stock Group, Stock
Category, Godown, and Ledger Group, you can create individual cost centres or
multiple cost centres in a hierarchy.
Create cost category: If an expense or income is allocated to one cost centre or profit
centre in your business and the same is also allocated to a different cost centre for
reporting purposes, you can use the Cost Category feature in TallyPrime. This help for
parallel allocation of the same amount across different cost centres or profit centres
and view them accordingly – cost category-wise.
Reports: The Cost Centre Breakup report gives you the view of incomes and expenses
incurred for a particular cost or profit centre in your business. You can also explore

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other cost centre reports and view allocations cost centre-wise, month-wise, and so on.
As in any other report, you can explode and drill down to view the details. At the last
level of drill-down, you can alter the contributing transactions, if needed.
Use Cost Centres or Profit Centres for
Allocation of Incomes and Expenses
If you have incomes and expenses, such as staff welfare, projects, employees, payment
recovery, conveyance, and so on, and want to maintain them as per business unit,
employee, project, department, and so on, you can use the cost centre capability in
TallyPrime that enables you to allocate incomes and expenses to cost centres or profit
centres in your business.
In order to use this capability, create Cost Centre.
Create Cost Centres
If you are creating Cost Centre for the first time, TallyPrime prompts you to enable
Cost Centre for the company. These cost centres or profit centres will be available for
allocation while recording transactions.
1. Gateway of Tally > Create > Cost Centres > press Enter.
Alternatively, press Alt+G (Go To) > Create Master > Cost Centres > press
Enter.
In case the feature is inactive, you will be prompted to activate the Cost
Centres feature. Select Yes or press Y to proceed.
2. Name & alias: Provide a name. As in other masters, you can specify multiple
aliases.
3. Under: Select Primary or an existing cost centre.

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What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options.
Alternatively, press Ctrl+I (More Details) to enter any of the values without activating the F12 options.
4. Accept the Cost Centre master. As always, you can use Ctrl+A to save.
Click here to see the possible F12 Configurations.
While you are creating a cost centre or profit centre, if there is a need to create
another Master, say a Stock Item or a Bank Ledger, press F10 (Other Masters) and
switch to the desired master screen. After creating the other Master, you can continue
from the same place on the Cost Centre screen where you had left last.
Create multiple cost centres or profit centres in
one go
You can create multiple cost centres from one screen. Use the multi-master creation
and alteration feature for this.
1. Gateway of Tally > Chart of Accounts > Cost Centres > press Enter.
2. Press Alt+H (Multi-Masters) > select Multi Create > and press Enter.
Centres feature. Select Yes or press Y to proceed.
3. Enter the Name of Cost Centre and select the cost centre under which it is
being created. You can also select Primary cost centre.
To alter multiple cost centres in one-go,

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1. Gateway of Tally > Chart of Accounts > Cost Centres > press Enter.
2. Press Alt+H (Multi-Masters) > select Multi Alter > select the cost centre
or Primary > and press Enter.
3. Update the details as needed.
Cost centre or profit centre allocation in
transactions
Consider the example of staff members – Staff A and Staff B – travelling across the
country to conduct events, such as training and demo sessions at the client location.
The expenses incurred by the Staff A and Staff B are: Travel expenses of Rs. 15,000
and Rs. 20,000; purchase of stationery items worth Rs. 6,000 for Rs. 4,000; and
advertisement expenses of Rs. 11,000 and Rs. 9,000, respectively. These expenses can
be recorded by allocating the amounts to the respective cost centres or profit centres –
Staff A, Staff B. At the same time, the company also received commission as income
of Rs. 15,000. Allocate Rs. 9,000 to Staff A and Rs. 6,000 to Staff B. Similarly, you
can create more than one cost centre group, as needed to allocate expenses and
incomes and view the bifurcation of the total amount cost centre-wise.

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Before recording a transaction, ensure that the option Cost Centres are applicable is
set to Yes in the corresponding ledgers. By default, this option is set to Yes in the
income and expense ledgers, whereas it is set to No in the asset and liability ledgers.
Once you create a cost centre, TallyPrime will prompt you to allocate your incomes or
expenses to the relevant cost centres or profit centres when recording transactions.
You will need to allocate the total expenses or incomes against one or more cost
centres or profit centres. You can also allocate cost centres or profit centres to party
ledger, sales account, and so on. The payment voucher with cost centre or profit centre
allocation, appears as shown below:
What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options.
Alternatively, press Ctrl+I (More Details) to enter any of the values without activating the F12 options.
The receipt voucher with cost centre or profit centre allocation, appears as shown
below:

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Use Cost Centre Groups to View
Business Unit-wise Allocation
As always, you can create multiple cost centres or profit centres in a hierarchy to get a
consolidated view of the allocation made to each business unit, employee, project,
department, and so on.
To get a hierarchy of cost centres as in the sample for Staff A and Staff B:
 Create the cost centre Staff.
 In the cost centre alteration screen, select Staff in the Under field for Staff A

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and Staff B.
 Similarly, if you need to create cost centres next time under Staff B, in the
field Under, select Staff B.
Track Income and Expenses Incurred Cost Centre-Wise
The Cost Centre Breakup report gives you the income and expense allocated to the
selected cost centre or profit centre. As in any other report, you can explode and drill
down to view the details for a particular profit centre. At the last level of drill-down,
you can alter the contributing transactions, if needed.
Breakup of Cost Centre
Press Alt+G (Go To) > type or select Breakup of Cost Centre.
Alternatively, Gateway of Tally > Display More Reports > Statements of
Accounts > Cost Centres > Cost Centre Break-up.
The Cost Centre Breakup report, gives you the ledger-group-wise view of incomes
and expenses incurred and allocated to the selected cost centre or profit centre.

Pro-Accountant
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Explode/Collapse
 You can press Shift+Enter to see the next level of data for the selected line on
the same screen. You can also move to any of the lines in the next level and
further explode the selected line using Shift+Enter.
 To view the details of all the groups in one-go, press Alt+F5 (Detailed).
Further, use F12 (Configure) > Expand all levels in Detailed format to see all
levels of data for the same cost centres. You can toggle between
the Detailed and Condensed formats of the reports using Alt+F5 (Detailed).

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 Press Enter on the selected line to show the next level of data on a new screen.
 With further drill-down, you can press Enter to open the monthly summary
report.
Compare Business Data Using Cost Centre Capability
TallyPrime enables you to compare incomes and expenses incurred in a particular cost
centre or profit centre to the others. You can compare the cost centre details by adding
columns. For example, if you want to compare the ledger-wise details of Staff A and
Staff B, open the Cost Centre Breakup report for Staff A, press Alt+C (New
Column) and select Staff B.

Pro-Accountant
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 Press Alt+N (Auto Column) to repeat the columns of the current report based
on the selected option.
 If you want to compare data of more than one company using auto column
button, select Company as the type. The Company option is available when
more than one company is open.
 Additionally, you can alter the columns using Alt+A (Alter Column) and delete
columns using Alt+D (Delete Column).
Cost Centre Summary
Press Alt+G (Go To) > type or select Cost Centre Summary.
Alternatively, Gateway of Tally > Display More Reports > Statements of
Accounts > Cost Centres > Cost Centre Summary.
This report displays the summary of incomes and expenses allocated to different cost
centres or profit centres.
The detailed view (press Alt+F5) of the report appears as shown:

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If you have been using cost centres without creating any cost category, TallyPrime
considers all cost centres under an internal category called Primary Cost Category.
Cost Centre Monthly Summary
Press Alt+G (Go To) > type Cost Centre Monthly Summary.
Alternatively, you can drill-down from the Cost Centre Summary report.
You can view the monthly breakup of income and expense details along with the
closing balance for the selected cost centre.

Pro-Accountant
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Select the required month and press Enter, to view the Cost Centre Vouchers report.

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Cost centre classes –
Exports, Wholesale, Retail
and Marketing Expenses.
Cost categories –
Divisions (with cost
centres Export, and Retail)
and Departments (with
cost centres Finance and
Marketing).
Cost Centre Class
You may want to predefine the allocation of incomes and expenses to each cost centre
or profit centre, which can be automatically applied during voucher entry. You can do
this in TallyPrime using the cost centre class. While recording the voucher, the
allocation will be automatically done as per the details defined for the cost centre
class.
Create Cost Centre Class
You can create the required structure for a cost centre or profit centre and define the
cost centre class.
1. Press F11 (Features) > Ctrl+I (More Details) > type or select Cost Centre
Class.
Centres Class feature. Select Yes or press Y to proceed.
2. Type the Class Name, and select the Categories and the respective cost centres
created for your business’s cost centres or profit centres. Specify the
percentage of allocation.
In the above example, the cost centres (Export, Retail, Finance and Marketing) are
allocated at predefined percentages for:

Tally PRIME TEST FOR IPA STUDENT IPA INSTITUTE

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