This webinar is a reminder of the environmental reporting requirements including how to add new data to the Creative IG Tools, plus a special focus on: top tips on how to identify, manage and reduce the environmental impacts of your productions and exhibitions.

1. WEBINAR STARTING AT 12.30PM
Today’s Topic: Sustainable Production and Exhibitions
A reminder of the environmental reporting requirements including how to
add new data to the IG Tools, plus a special focus on : Top tips on how to
identify, manage and reduce the environmental impacts of your
productions and exhibitions.

2. Sustainable Production and
Exhibitions
Lucy Latham Environmental Sustainability Coordinator
Luke Ramsay Environmental Sustainability Coordinator
Julie’s Bicycle
th

3. Housekeeping
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4. Webinar Series
• Weekly webinars for NPOs, MPMs, Bridge Organisations
• Now until May (reporting deadline is May 30th)
• www.juliesbicycle.com/resources/ace-npos/Webinars-2014
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Going further: Sustainable Touring 30/04/14
Going further: Sustainable Productions and Exhibitions 30/04/14
Communicating success: how to effectively communicate your initiatives
and stories
07/05/14
Staff engagement: planning, engaging, acting and maintaining momentum 14/05/14

5. Agenda
• Introduction to Julie’s Bicycle
• Environmental reporting requirements – a
reminder
• Reporting to Julie’s Bicycle
• Sustainable exhibitions
• Sustainable production
• IG Tools – Production tab
• Further Resources
• Discussion

6. 3-year partnership with Arts Council England to
support major funded organisations – 2012 to
2015
Julie’s
Bicycle
Research Networks
Consultancy
Resources
Training
Events
Thought
Leadership

7. 7
Results – Year 1
www.artscouncil.org.uk/media/uploads/pdf/Sustaining-Great-Art.pdf

8. Arts Council Requirements
1. Update your environmental
policy and action plan.
– Notify us using the IG Tools
2. Collecting data on emissions
from energy and water use from
April 2013 to March 2014
– Submit using the IG Tools
Reporting deadline: 30th May 2014
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9. Timeline
Input your
2013/2014
data and
review results
Policy and
Action Plan
update
Notify JB on
your Policy
and Action
Plan by 30th
May (IG
Tools)
Annual submission
for Arts Council
England - Portal
opens 1st May and
closes 13 June
To do now

10. Adding a new entry
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11. Environmental Policy and
Action Plan: Informing us

12. Sustainable Production and
Exhibitions

13. Production compared to other impacts
Production impacts = 19% = 9,500 tonnes CO2e a year
Including rehearsal = 47%
NOT including audience or business travel.
Important to focus on auditorium and FoH energy use too.

14. Environmental impacts of production
Embodied
carbon
emissions
Sourcing
Design
Construction
Materials
Stage
lighting
Automation
Sound
Projection
Energy
Equipment
hire
Equipment
procurement
and delivery
Materials/pr
ops/costume
procurement
Cast, crew
and creative
team
Travel
Set and
props
disposal
Waste

15. Towards a circular economy

16. www.juliesbicycle.com/resources/practical-guides/production

17. Production Management
• Build sustainability into planning from day
one
• Involve everyone from the outset –
director, producer, designer, PM, TM etc.
• Create a sustainable production policy
• Keep sustainability on the agenda
• Think about how to manage waste early
on
• Monitor your environmental impacts
• Evaluate and share learning

18. Lighting
What do we know?
• 9% of energy use in a venue
(conservative)
• Royal Opera House – 15%

19. Top Tips
• Maintain equipment – it’s worth the investment
• Use existing stock efficiently
• Hire locally
• Use alternatives to PVC tap – Velcro, bungee chords, fabric
ties
• Design efficiently – use the right luminaire for the job
• Consider LED where it is fit for purpose
• Dim where possible
• Conduct rehearsals under working lights
• Switch off after the rig check until the half
Further reading
• Sustainable Production Guide
• White Light Green Guide
• BBC Low Energy Lighting Guide

20. Sound, AV and Automation
What do we know?
• Rechargeable batteries – 32 times less
harmful
• Automation in larger venues can exceed
energy supply capacity
• Early stages – we need more data

21. Top Tips
Sound and AV
• Switch off when not in use
• Choose the most energy efficient equipment available
• Use rechargeable batteries
• Hire locally
Automation
• Update inverters
• Voltage Power Optimisation
• Manage Peak Demand
• Explore renewables

22. Set Materials
What do we know?
• Calculating emissions
for each production
• Timber and steel
emissions fluctuated
between 19-68 tonnes
CO2e – equivalent of
2% and 10% of overall
emissions
• Banned tropical
hardwood ply
• Disposing of waste
materials responsibly
Beyond carbon
• Sourcing issues
• Treatments
• Disposal

23. Top Tips
• Avoid tropical hardwood ply (lauan)
• Buy from FSC certified sources with a chain of
custody
• Use materials you know can be recycled
• Build with disassembly in mind
• Use nails and glue sparingly
• Minimise toxic treatments and seek natural
alternatives
• Work with a disposal company that recycles
• Explore other reuse options – Community Paint
• Connect with local communities, schools, and

24. Materials: Green Theatre Choices
www.moolelo.net/green

25. Challenging Aesthetics
Paule Constable
Soutra Gilmour
Arcola
Theatre

26. Developing and Testing Technology
Prue Lang
fanSHEN Theatre Company
Kacie Hultgren
Powerful Thinking

27. • Venue consortia
• Touring consortia
• Sustainable production/exhibition pilots
• Cross-industry initiatives
• New technology trials
• Audience engagement
Sustainable production responses

28. Case study: Central School of Speech and
Drama
GREEN
CABARET
http://www.juliesbicycle.com/resources/case-studies/production/cssd-cabaret

29. Case study: Young Vic, After Miss Julie
• 34% reduction in relative
energy emissions per
audience member
• A reduction of 68% in
transport emissions
• Overall 99% reduction in
absolute emissions from
paper use compared to
previous shows

30. Young Vic: engagement

32. Case study: Scenery Salvage
• On average 80% of props and 40% of
scenery is saleable

33. Sustainable Exhibitions
Current impact of exhibitions: 10,184 tonnes CO2e per year

34. Top tips
Transport:
• Avoid air freight – switch to road where possible if fully loaded
• Avoid couriers
• Investigate rail and sea freight
• Look for shipping transport collaborations with other galleries/local
organisations
• Improve load utilisation and logistics – full loads, intelligent route planning, no
empty journeys
Display:
• Design exhibitions to minimise use of temporary walls
• Design walls of standard dimensions to accord with the dimensions of timber
and plasterboard
• Reuse timber and plaster where possible
Buildings:
• Set thermostats to lower temperatures in workshops and storage areas
• Introduce zonal control and times
• Relax temperature and humidity controls
• Switch to LED lighting and light sensors
• Switch off exterior lighting during the day

35. Case study: Victoria and Albert Museum
• Modified set-points
• Optimised free cooling
• Passive environmental control
Outcomes
• No humidification or refrigeration equipment required
• Environmental control achieved through ventilations and
heating systems
• Up to 30% energy saving possible compared to
traditional close controlled mechanical air con system
• Reduced running costs
• Reduced emissions
Source: Arup, Museums & art galleries survival strategies

36. Case study: Baltic
• Travel – engaging with transport agents
Flexible HVAC controls – decided on a
case-by-case basis
• Sustainable exhibition build
• Timed switching

37. Organisations and networks
• The Happy Museum
• Sustainable Exhibitions for Museums
• Operation Green Museums
• Visual Arts and Galleries Association Museums
Association
• Greener Museums
• Sustainable Exhibitions for Museums Group
• Museum and Art Gallery Survival Strategies

38. IG DEMO
Production tab

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What does my data tell me?

44. What does my data tell me?
• IG Tool pie chart
– Prioritising
impacts
– Using different
metrics e.g. per
m2

45. • Good for drawing
comparisons
between different
productions
What does my data tell me?

46. Further support
• www.juliesbicycle.com/resources/ace-
npos/help-guidance
• Email or phone support from Julie’s Bicycle
• Further webinars
• Practical Guides and Fact sheets
– Sustainable Production Guide
– Green Theatre Guide
– Green Visual Arts Guide
– Better Batteries Campaign
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47. Thank you
www.juliesbicycle.com
Support@juliesbicycle.com
www.facebook.com/juliesbicycle
www.twitter.com/juliesbicycle

48. Any questions?
• Reporting deadline 30th
May 2014
• Allow 4 – 6 weeks for
reporting cycle to take
place within
• support@juliesbicycle.com
• www.juliesbicycle.com
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