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Suncor suppliers 2013 conf exercise planning
- 1. Presented by: Ed Wendlandt President EMERGENCY RESPONSE MANAGEMENT CONSULTING LTD. www.ermcglobal.com May 3, 2013 2013 Suncor Contractors Safety Professionals AppreciaHon Day Exercise Planning: IntegraHng Stakeholders
- 2. INTRODUCTION Ed Wendlandt, CD,MSc – President of ERMC • Joined ERMC in 2003 • Emergency & crisis management expertise with 20+ years experience • Oil & Gas, Chemical, Nuclear, Mining, Utilities, Gov’t, Agri-Products, Post-Secondary Education & more • Hazard/Risk Assessments, Mitigation planing • ER Plan Development, Training, Exercises • Develop mutual aid models
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- 4. To identify key elementsfor successfully planning & executing an ER exercise with other entities (other companies, communities, regulators, etc.) OBJECTIVE
- 5. How Well PreparedAre We?
- 6. How Well PreparedAre We for Mother Nature?
- 7. Is it unlikely,possible, probable...? Impacts ‘minor’ to ‘catastrophic’ Likely to escalate, or not?
- 8. ASSUMPTIONS??? 1. Hazard &Risk Assessment 2. Functional Emergency Response Plan 3. Emergency Management organization 4. Conducted training for our people 5. We exercise our plans We have:
- 9. EM Structure Strategic Tac:cal ICP Incident Command Post Emergency OperaHons Centre Corporate Crisis Mgmt Team
- 10. ASSUMPTIONS??? 1. Shared informationon our plans 2. Identified how we can support each other (resources) 3. Trained together 4. Participated in exercises together We have:
- 11. JOINT EXERCISE PLANNING? NoProblems Ok – maybe a couple…….
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- 13. Purpose PRINCIPLES – PURPOSE Whydo you want to conduct an exercise? What do you want to accomplish?
- 14. Achievability PRINCIPLES – ACHIEVABILITY Canyou accomplish this? Commitment from senior management of all organizations? Time? Resources? Funding?
- 15. Involvement Who will participate? FieldResponders from which organizations? Site EOC? Mutual Aid? Emergency Services? Other industry responders? Non-Government Organizations? PRINCIPLES – INVOLVEMENT
- 16. Realism Credibility of theexercise goes a long way. Don’t over complicate it or make it too easy Your exercise will likely be much shorter than the real event so you need to sometimes manipulate the incident . PRINCIPLES – REALISM
- 17. Exercise Planning Team Whofrom the organization will plan? Site management staff ? Health & Safety Personnel? Contractors? Other stakeholders? PRINCIPLES – PLANNING TEAM
- 18. Each participating organizationis to be represented on the planning team. THE PLANNING TEAM HERDING CATS
- 19. WHO TAKES THELEAD?
- 20. Who says whatand when: • Pre-exercise • During the exercise • Post-exercise PRINCIPLES – COMMUNICATIONS
- 21. QUESTION What are someof the challenges you have experienced or you would envision in planning an exercise involving several companies/ organizations ?
- 22. THE PLIGHT OFAN EXERCISE PLANNER? Realistic Relevant Safe Positive Effective Achieve desired outcomes
- 23. 1. Set objectives 2. Develop project timeline 3. Develop scenario 4. Determine resource requirements 5. Develop exercise instructions EXERCISE PLANNING CHECKLIST
- 24. EXERCISE PLANNING CHECKLIST 6. Liaiseand coordinate 7. Conduct a rehearsal 8. Pre-exercise activities 9. Conduct exercise 10. Conduct post-exercise activities
- 25. SET/CONFIRM OBJECTIVES Why haveobjectives? To measure effectiveness To state desired outcomes Sample objectives: To practice incident scene assessment To determine how the incident site and site EOC will interact and share information To demonstrate the protective measures used to protect on-site personnel Objectves must align
- 26. DEVELOP PROJECT TIMELINE AUseful Tool! • Consider planning time (months, not weeks) • Work back from the exercise date • Ensure dates and milestones are realistic • This is a project – make a plan. Milestones, planning meetings and reporting • Present and get buy-in Crack the whip!!!
- 27. A scenario must: • Berealistic • Be achievable • Promote achievement of ALL objectives PRINCIPLES – CHOOSING A SCENARIO
- 28. DEVELOP SCENARIO • Definemeasurable outcomes • Consider hazards and/or vulnerabilities • Consider scope • Ensure scenario corresponds to objectives • Tour exercise site • Consider escalation
- 29. Who will provide: • Equipment • Awork force • Transportation • Casualty simulation (Moulage) • Meals • Other?? PRINCIPLES – LOGISTICS
- 30. DEVELOP EXERCISE INSTRUCTIONS • GeneralInstruction – for participants • Evaluator and Observer instructions Above instructions identify objectives, scope, participants, exercise staff, general conduct, timings, communication, administration, safety • Master Sequence of Events List
- 31. LIAISE AND COORDINATE • A never ending process! • Includes securing/confirming resources • Updating key participants • Updating senior management Follow up, follow up, follow up…
- 32. REHEARSAL • Confirm thesetup requirements • Using the Master Sequence of Events List, explore possible outcomes of exercise actions • Conduct a walk-through rehearsal with exercise staff at the exercise site close to the exercise date • Contingencies? • Give yourself adequate time to make adjustments
- 33. PRE-EXERCISE ACTIVITIES • Finalizesetup • Issue exercise instructions to participant groups • Conduct exercise/safety brief • Test exercise staff communications
- 34. CONDUCT EXERCISE • Applya predetermined timetable defined in the exercise plan • Monitor exercise progress against the timetable • Be available, flexible, and ‘in control’ • Ensure evaluation takes place
- 35. POST-EXERCISE ACTIVITIES • Facilitate Hot wash Formal debrief • Measure against objectives
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- 38. Contact ERMC – EmergencyResponse Management Consulting Ltd www.ermcglobal.com Ed Wendlandt – President e-mail: ewendlandt@ermcglobal.com Also primary sponsor of Disaster Forum www.disasterforum.ca