Student Well-being (1 of 2)
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It is crucial for us to promote holistic wellbeing for all students on exchange. We must understanding cultural and value similarities and differences within our organizations, clubs, and districts. Learn about the importance of appropriate thoughts, behavior, and attitudes for everyone involved in the exchange process: including, but not limited to, students, families, and YEOs.
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Student Well-being (1 of 2)
- 1. Student Well-Being We’re in it Together!
- 2. Student Well-Being – We’re in it Together! Policy Training
- 3. 2.120.2 Failure to Comply with Youth Protection Laws 2.120.3 Sexual Abuse and Harassment Prevention 2.120.4 Travel and Overnight Stays by Youth Student Well-Being – RI Code of Policy 2.120 Youth Protection 2.120.1 Statement of Conduct for Working with Youth
- 4. Rotary International strives to create and maintain a safe environment for all youth who participate in Rotary activities. To the best of their ability, Rotarians, Rotarians’ spouse, and partners, and other volunteers must safeguard the children and young people they come into contact with and protect them from physical, sexual, and emotional abuse. 2.120.1 Statement of Conduct for Working with Youth Student Well-Being – RI Code of Policy
- 5. The host and sending Club or District must organize a mandatory orientation for IB and OB students. This orientation must inform the participants about the rules, procedures and expectations associated with the Youth Exchange program, provide abuse prevention and awareness training, contact information for local resources and information on local laws and customs. 41.70.15 Orientation Student Well-Being – RI Code of Policy
- 6. Careful selection of all individuals involved in Youth Exchange should be of paramount concern and be done with the utmost care and consideration. 41.70.18 Volunteer Selection & Screening Student Well-Being – RI Code of Policy
- 7. 41.70.18 Volunteer Selection & Screening All adults (Rotarian and non-Rotarians) involved in the program, including but not limited to committee members, host family members, club counselors, and others who have significant or unsupervised contact with youth, must be interviewed to determine suitability to work with youth, complete and sign a Youth Program Volunteer Application, and agree to undergo criminal background checks, including law enforcement public record checks and a reference check. Student Well-Being – RI Code of Policy
- 8. 41.70.18 Volunteer Selection & Screening The host club or district must conscientiously screen and select host families on the basis of a written application, criminal background checks for all adults in the home, including law enforcement public record checks and reference checks, personal interview, and home visits. Student Well-Being – RI Code of Policy
- 9. 41.70.19 Volunteer Training All adults (Rotarian and non-Rotarians) involved in the program, including but not limited to committee members, host families, club counselors, and others, must receive training that includes information on program administration and rules and abuse and harassment awareness and prevention. Student Well-Being – RI Code of Policy
- 10. Student Well-Being - Volunteer Recruitment
- 11. Student Well-Being - Volunteer Screening
- 12. Application Good for 2 years 3 Personal References Maximum 1 Rotarian, no family members Police Information Check CPS, RCMP, Regional Agencies, BackCheck* Renewed every 5 years Youth Protection Awareness Training Good for 2 years Student Well-Being - Volunteer Screening
- 13. Student Well-Being Volunteer & Host Family Training NAYEN YP Awareness Volunteers Host Families
- 14. Student Well-Being - Orientation • Student contract • Youth Protection awareness • Travel & Family Visitation Policy • Rotary’s expectations (the B’s and the D’s) • Communicating back home • Event calendar
- 15. Rotary is doing its job to keep you safe, but you are … Living a long distance away from family and friends Living in unfamiliar surroundings Living in a different culture with different cultural norms Living in a country with different rules Learning to communicate in a different language You need to do your part to … Be Safe – “Be Street Smart” Student Well-Being - Orientation
- 16. Student Well-Being - Club Readiness General Everyone understands the District YP policy Club appoints a Youth Protection Officer Everyone understands their roles and responsibilities Know there are resources available to help
- 17. Youth Protection Officer Recruit, screen and train youth volunteers Register and track your club’s key youth volunteer compliance in YEAH Advocate for the District Youth Protection policy and procedures Student Well-Being - Club Readiness
- 18. Student Well-Being - Club Readiness IB Student Counsellor Recruit, screen, register and track YEX host families in YEAH Conduct home visit/interview and submit report to YEAH Notify YEAH when IB student changes host families
- 19. Student Well-Being - Club & District Readiness Incident Response Incident response plan in place Receiving an incident report Incident response Protect the youth Report incident to the proper authorities Incident follow-up
- 20. Student Well-Being – RI Resources (Publications)
- 21. Student Well-Being – District Resources (Policy Binder) Rotary District 5360 POLICY FOR YOUTH PROTECTION THE PREVENTION OF ABUSE & HARASSMENT
- 22. Student Well-Being – District Resources (Web Site)
- 23. Student Well-Being – District Resources (YEAH Database)
- 24. District Personnel Doug MacDonald - YP Coordinator drmacdonald245@gmail.com Larry Keddie – YP Compliance Officer larry.keddie@shaw.ca Charlene Bearden – District Administrator Charlene@rotary5360.ca Pat Istead – YEAH System Administrator yexdistrict5360@gmail.com Student Well-Being – District Resources (People)
- 25. Policy Training Student Well-Being – We’re in it Together!
Editor's Notes
- Everything we do in our Youth Exchange Program has to ensure our youth are safe. It youth protection policies & practices must protect them as well as us.
- There are 6 elements to Rotary Youth Protection It starts with an understanding of RI’s Youth Protection Policy and cascades down to the District and the Clubs Clubs need to be ready to offer safe youth programs Then we have to make sure every volunteer, Rotarian and supporter, is properly screened Once we have the right people, we have to make sure they are trained to do their job and that they understand how we protect youth in our care Rotarians and Clubs aren’t alone in this – RI and District 5360 provide resources to support you Finally, we have to be ready to respond in the event that someone reports that the safety of a young person is in jeopardy.
- Policies that focus on youth protection
- Policy focuses on creating a safe environment for our youth and Rotarian responsibility to protect them from bullying, harassment and abuse
- Policy focuses on IB and OB student orientation.
- Policy focuses on proper selection of the right individuals.
- Policy defines “volunteers” and the requirements to be a volunteer who works with youth.
- Policy also includes “host family” screening and selection & screening process.
- Policy defines volunteer training requirements including roles and responsibilities, program administration and youth protection
- All volunteers interested in participating in any District 5360 Youth Service Program must; Fill out and submit a Rotary Youth Volunteer Application form This form is now available on-line through the YEAH database This form requires the individual to supply the names and contact information for three (3) personal references (no family members, maximum 1 Rotarian) The District policy indicates that Youth Volunteer applications are valid for two (2) years Have a valid and current Police Background Check for working with youth, which also includes Vulnerable Sector Screening. Police Background Checks are available through your local police force. Police Background Checks are valid for a period of five (5) years. Volunteers who have had their Police Background Check expire must re-apply should they wish to continue to participate in any of Rotary District 5360’s Youth Service Programs.
- All volunteers interested in participating in any District 5360 Youth Service Program must; Fill out and submit a Rotary Youth Volunteer Application form This form is now available on-line through the YEAH database This form requires the individual to supply the names and contact information for three (3) personal references (no family members, maximum 1 Rotarian) The District policy indicates that Youth Volunteer applications are valid for two (2) years Have a valid and current Police Background Check for working with youth, which also includes Vulnerable Sector Screening. Police Background Checks are available through your local police force. Police Background Checks are valid for a period of five (5) years. Volunteers who have had their Police Background Check expire must re-apply should they wish to continue to participate in any of Rotary District 5360’s Youth Service Programs.
- All volunteers interested in participating in any District 5360 Youth Service Program must; Participate in and pass the NAYEN on-line Youth Protection Awareness training that includes information on bullying, harassment and abuse. The District policy indicates that the NAYEN on-line Youth Protection Awareness training is valid for two (2) years. Recommendation to the District Board to add the NAYEN Volunteer & Host Family Training modules to the training requirements.
- Now that you know the policy, you need to make sure your Club is ready by, Ensuring your club’s members are aware of and understand the importance of our District’s youth protection policy Identifying your Club’s Youth Protection Officer Ensuring your Club’s Youth Service Committee members are registered and approved in YEAH as a “Youth Volunteer” Identifying and register your youth exchange host families each year Reaching out when you have questions and concerns
- Every Club needs a Youth Protection Officer This Rotarian has four functions: Make sure the club is ready – that all of the district policy requirements are met Monitor volunteer screening – working with the District Youth Protection Compliance to make sure that the essential club volunteers and YEX host families complete their application, are interviewed, references are checked, Police Information Check submitted and Training taken. This is easy using the YEAH database. Be prepared to work with the District Youth Protection Coordinator in the event of an incident that jeopardizes the safety of youth. Advocate for the safety of every youth that Rotary involves – YEX, RYLA, RYPEN, Stay-in-School, etc. Now that you know the policy, you need to make sure your Club is ready by, Ensuring your club’s members are aware of and understand the importance of our District’s youth protection policy Identifying your Club’s Youth Protection Officer Ensuring your Club’s Youth Service Committee members are registered and approved in YEAH as a “Youth Volunteer” Identifying and register your youth exchange host families each year Reaching out when you have questions and concerns
- Now that you know the policy, you need to make sure your Club is ready by, Ensuring your club’s members are aware of and understand the importance of our District’s youth protection policy Identifying your Club’s Youth Protection Officer Ensuring your Club’s Youth Service Committee members are registered and approved in YEAH as a “Youth Volunteer” Identifying and register your youth exchange host families each year Reaching out when you have questions and concerns
- In addition to Rotary International policy, every District must have a youth protection policy and procedures to be involved in the Youth Exchange Program. In District 5360, we have adopted a youth protection policy that includes everyone working in Youth Service. Any adult involved with any of Rotary’s Youth Service Programs who has direct interactions either supervised or unsupervised, with youth is considered a volunteer. Volunteers include, among others, Club and District YEX Program officers and committee members, Club Counsellors, Rotarians and non-Rotarians and their spouses or partners who host youth for activities or outings or who might drive students to events or functions on a regular basis and host parents and other adult residents of the host home, including siblings and other family members.
- It starts with the complete district policy and procedures
- The first place to go when you have questions is the District web site. Under the youth banner, you will find all of our youth protection resources.
- In 2015, our District adopted the Youth Exchange Administration Hub YEAH as a tool to help make volunteer management easier.
- And there are people ot help. Doug MacDonald is the District Youth Protection Coordinator. Doug is responsible for Helping clubs get ready Monitoring volunteer screening & training Advocating for safe activities Responding to incidents where the safety of youth is in jeopardy. Charlene Bearden at the District office monitors that all club documents are compliant. Pat Istead is the District YEAH System Administrator and here to help you with questions as you use this resource.
- There are 6 elements to Rotary Youth Protection It starts with an understanding of RI’s Youth Protection Policy and cascades down to the District and the Clubs Clubs need to be ready to offer safe youth programs Then we have to make sure every volunteer, Rotarian and supporter, is properly screened Once we have the right people, we have to make sure they are trained to do their job and that they understand how we protect youth in our care Rotarians and Clubs aren’t alone in this – RI and District 5360 provide resources to support you Finally, we have to be ready to respond in the event that someone reports that the safety of a young person is in jeopardy.