2017 State of Facilities in Higher EducationSightlines
Join Sightlines as we shine a spotlight on the trends and best practices that dominated 2017 and will continue to influence campus facilities nationwide in 2018.
Take Control of Your Facilities: Explore the Tools for Aligning Space, Capita...Sightlines
With the expansion in college and university square footage, physical assets make up a greater portion of institutional wealth than ever before with values several times most endowments. However, with the ongoing needs brought about by a larger footprint, and challenges to operating and capital funding alike, it has never been so important to have an effective partnership between the CFO and Chief Facilities Officer.
Learn how institutional leaders are utilizing a new breed of facilities intelligence solutions to provide the same level of analytical rigor to facilities that most institutions already have for financial assets.
Webinar attendees will leave with an understanding of national trends affecting physical plant; insight into aligning space, capital, and operations; and how a new conversation can be created on your campus to assess performance, discover opportunities, and create lasting change.
2017 State of Facilities in Higher EducationSightlines
Join Sightlines as we shine a spotlight on the trends and best practices that dominated 2017 and will continue to influence campus facilities nationwide in 2018.
Take Control of Your Facilities: Explore the Tools for Aligning Space, Capita...Sightlines
With the expansion in college and university square footage, physical assets make up a greater portion of institutional wealth than ever before with values several times most endowments. However, with the ongoing needs brought about by a larger footprint, and challenges to operating and capital funding alike, it has never been so important to have an effective partnership between the CFO and Chief Facilities Officer.
Learn how institutional leaders are utilizing a new breed of facilities intelligence solutions to provide the same level of analytical rigor to facilities that most institutions already have for financial assets.
Webinar attendees will leave with an understanding of national trends affecting physical plant; insight into aligning space, capital, and operations; and how a new conversation can be created on your campus to assess performance, discover opportunities, and create lasting change.
The Ultimate Platform Hotness Smackdown: Twitter, Facebook, iPhone, the Native Web / Search (Dave McClure, David Cohen, Jeff Clavier, Howard Lindzon, Ryan McIntyre -- Startup2Startup Boulder @ TechStars, June 2009)
As a fundraising and marketing company helping nonprofit organizations, Faircom New York knows the value of charitable thought and action. This value is confirmed by science, as well, which has documented its benefits to the giver on a personal level, such as making them a happier person.
Moving to the right side of safety is a journey; living a true culture of safety our goal. Sometimes it may feel like hiking up Everest without preparation; however, it doesn't have to be. Join us to explore this journey and inspire a passion for safety.
The State of Facilities in Higher Education: An In-Depth Look at the 2015 Tre...Sightlines
In Sightlines’ State of Facilities in Higher Education report, in both 2013 and 2014, we cited warning signs of new challenges for colleges and universities. These trends have accelerated in 2015 and suggest that for many institutions the recovery, if it ever really occurred, was a temporary situation. Our 2015 report shows that enrollment and financial pressures require finance and facilities leaders to yet again find new ways to address the latest challenges.
In this webinar, we delve deeper into the trends that informed our analysis and provide insight into aligning space, capital, and operations. We also offered an opportunity for attendees to "Ask Sightlines" about the key facilities challenges they face and learn about innovative solutions at campuses across the country designed to address them.
Using Metrics for Facilities Resource Advocacy at the University of North Tex...Sightlines
All higher education facilities management professionals have a story to tell campus leadership. This story focuses on facility needs in both physical asset management and facilities operational management, and it can be crucial to an institution’s future. How can facilities managers tell their story to have the most influence on key decision makers and gain their support?
This presentation, entitled "Using Metrics for Facilities Resource Advocacy," featured the University of North Texas (UNT) and highlighted how they have effectively used metrics to tell their facilities story. Armed with third-party verified data and associated metrics, facilities leaders were able to help senior decision makers better understand the campus’ facilities. Specifically, UNT was able to accurately inform their leadership of their space profile and financial challenges making the case for additional funds to reduce their backlog. They were also able to gain support from the UNT Board of Regents for a system-wide application of the data gathering and management model. Going forward, UNT is considering ways metrics can be used to help improve their current space utilization on campus.
Taming Deferred Maintenance Before the Roof Caves In (2016 Sightlines NACUBO ...Sightlines
The growing need for capital renewal on both U.S. and Canadian campuses threatens to overwhelm many institutions. Business officers and facility managers have figured out strategies to break down deferred maintenance (DM) into smaller portfolios of work to manage over time, thereby mitigating the risk of building failures and buying time to acquire resources to address campus deficiencies. Hear how several campuses have set priorities, applied limited funding, evaluated whether to demolish or renovate buildings with high levels of DM, and won the confidence of stakeholders and funders to successfully address deferred maintenance.
Speakers:
Mike Gower, CFO, Rutgers University
Harold Hewitt, CFO, Chapman University
Mark Schiff, President, Sightlines
Hugh Warren, AVP, Operations & Maintenance, University of Alberta
The Ultimate Platform Hotness Smackdown: Twitter, Facebook, iPhone, the Native Web / Search (Dave McClure, David Cohen, Jeff Clavier, Howard Lindzon, Ryan McIntyre -- Startup2Startup Boulder @ TechStars, June 2009)
As a fundraising and marketing company helping nonprofit organizations, Faircom New York knows the value of charitable thought and action. This value is confirmed by science, as well, which has documented its benefits to the giver on a personal level, such as making them a happier person.
Moving to the right side of safety is a journey; living a true culture of safety our goal. Sometimes it may feel like hiking up Everest without preparation; however, it doesn't have to be. Join us to explore this journey and inspire a passion for safety.
The State of Facilities in Higher Education: An In-Depth Look at the 2015 Tre...Sightlines
In Sightlines’ State of Facilities in Higher Education report, in both 2013 and 2014, we cited warning signs of new challenges for colleges and universities. These trends have accelerated in 2015 and suggest that for many institutions the recovery, if it ever really occurred, was a temporary situation. Our 2015 report shows that enrollment and financial pressures require finance and facilities leaders to yet again find new ways to address the latest challenges.
In this webinar, we delve deeper into the trends that informed our analysis and provide insight into aligning space, capital, and operations. We also offered an opportunity for attendees to "Ask Sightlines" about the key facilities challenges they face and learn about innovative solutions at campuses across the country designed to address them.
Using Metrics for Facilities Resource Advocacy at the University of North Tex...Sightlines
All higher education facilities management professionals have a story to tell campus leadership. This story focuses on facility needs in both physical asset management and facilities operational management, and it can be crucial to an institution’s future. How can facilities managers tell their story to have the most influence on key decision makers and gain their support?
This presentation, entitled "Using Metrics for Facilities Resource Advocacy," featured the University of North Texas (UNT) and highlighted how they have effectively used metrics to tell their facilities story. Armed with third-party verified data and associated metrics, facilities leaders were able to help senior decision makers better understand the campus’ facilities. Specifically, UNT was able to accurately inform their leadership of their space profile and financial challenges making the case for additional funds to reduce their backlog. They were also able to gain support from the UNT Board of Regents for a system-wide application of the data gathering and management model. Going forward, UNT is considering ways metrics can be used to help improve their current space utilization on campus.
Taming Deferred Maintenance Before the Roof Caves In (2016 Sightlines NACUBO ...Sightlines
The growing need for capital renewal on both U.S. and Canadian campuses threatens to overwhelm many institutions. Business officers and facility managers have figured out strategies to break down deferred maintenance (DM) into smaller portfolios of work to manage over time, thereby mitigating the risk of building failures and buying time to acquire resources to address campus deficiencies. Hear how several campuses have set priorities, applied limited funding, evaluated whether to demolish or renovate buildings with high levels of DM, and won the confidence of stakeholders and funders to successfully address deferred maintenance.
Speakers:
Mike Gower, CFO, Rutgers University
Harold Hewitt, CFO, Chapman University
Mark Schiff, President, Sightlines
Hugh Warren, AVP, Operations & Maintenance, University of Alberta
Is Your Facilities Data Fact, Fiction, or Crap? - Creating Facilities Intelli...Sightlines
In this session, Abilene Christian University, University of Nebraska at Kearney, and New Mexico State University will share with you the steps they have taken to harness vast amounts of facilities and financial data to create facilities intelligence. Additionally, they will share how they have used this knowledge to provide strategic decision making support not only within their respective facilities organizations but also with senior administration and across the broader campus community. In a time of limited resources and competing demands, the value of validated data has never been greater.
Through a process of independent third party validation, benchmarking, and analysis they have been able to position their organizations for success. The creation of a common vocabulary allows information to be communicated effectively from the boiler room to the board room, thus helping their institutions understand both the impact of historic decisions and what the impact of future decisions may be on campus facilities. Much like institutions analyze the ROI of their endowments, this data-driven, fact-based analysis allows campuses to understand the interrelation of annual stewardship, asset reinvestment, operating effectiveness, and customer service; and how decisions in one of these areas can either positively or negatively impact other areas.
Exploring the State of Facilities - Your Chance to "Ask Sightlines"Sightlines
How does a campus turn back the clock on their facilities? How do we address growing backlog needs with limited or shrinking funds? What energy projects can reduce consumption and boost our bottom-line?
These are a few of the questions answered by Sightlines experts in this informative and engaging webinar as we offer an in-depth discussion of the benchmarks, trends, and best practices introduced in our 2014 report The State of Facilities in Higher Education.
Additionally, this interactive presentation:
- Explores the analysis that serves as the basis for our industry-leading database and the report it informs
- Shows data that goes beyond the broad trends
- Offers strategies for success and case studies showing innovative solutions to common facilities challenges
The State of Facilities at cIcu InstitutionsSightlines
cIcu institutions are not immune to the issues facing finance and facilities leaders across higher education, including: constrained capital and operating budgets; aging campus buildings; and growing backlogs. However, there are strategies that can allow institutions to survive and thrive despite these challenges.
In this exclusive hour-long webinar for cIcu institutions, Sightlines:
- Explores current national trends,
- Shows how our cIcu clients have been affected, and
- Discuss the proven strategies for success
Change the Conversation to Address Deferred Maintenance - NACUBO 2015Sightlines
Sightlines latest conference presentation, Change the Conversation to Address Deferred Maintenance, offers four perspectives (the national view, a university system, a campus CFO, and campus facility operations) on how to employ data, analysis, and focused communications to strategically plan for success.
This presentation demonstrates how to:
- Use data to document and package deferred maintenance projects and set priorities to fund projects that support the institutional mission and strategic focus.
- Review actual facility metrics, data, and presentations used with leadership, boards, and external constituents to prioritize projects that remove deferred maintenance.
- Communicate the payoffs of deferred maintenance projects (reduced energy consumption, lowered operating costs, improved programs, etc.) versus the additional costs of waiting to fund projects.
ERAPPA Webinar on Facilities Trends and Challenges - Co-hosted by SightlinesSightlines
National and Regional Trends for Facilities: What They Mean for Your Campus - learn about key national and northeast college and university data trends with regard to age profile, backlog of deferred maintenance, operating costs, and energy costs. And, with the partnership of Sightlines, how these campuses are responding to the trends and challenges from both a public and private campus perspective.
Out with the Old - Creating a New Paradigm Around the Fate of Your BuildingsEric Nolan
Does your campus maintain too many small or outdated buildings? Have a growing backlog due to limited resources? Deal with a strained operations budget? You might also be struggling to make key decisions about when to renovate, replace, or knock down buildings on your campus. Thankfully, you're not alone, and there are solutions.
Rutgers University has been there too. Yet, with proper planning and data support, they were able to make major policy changes that have improved their situation.
In this webinar, Jim Kadamus of Sightlines and Tony Calcado of Rutgers University discuss:
- Why facilities must secure a seat at the table to engage campus leadership in a new, more focused conversation about space allocation
- What data made the case that a paradigm shift was needed and how it affected institutional policies
- How strategic divestment decisions can have a broad impact on campus and what it means for the future.
Out with the Old - Creating a New Paradigm Around the Fate of Your BuildingsSightlines
Does your campus maintain too many small or outdated buildings? Have a growing backlog due to limited resources? Deal with a strained operations budget? You might also be struggling to make key decisions about when to renovate, replace, or knock down buildings on your campus. Thankfully, you're not alone, and there are solutions.
Rutgers University has been there too. Yet, with proper planning and data support, they were able to make major policy changes that have improved their situation.
In this webinar, Jim Kadamus of Sightlines and Tony Calcado of Rutgers University discuss:
- Why facilities must secure a seat at the table to engage campus leadership in a new, more focused conversation about space allocation
- What data made the case that a paradigm shift was needed and how it affected institutional policies
- How strategic divestment decisions can have a broad impact on campus and what it means for the future.
The State of Facilities: Preventing Your Biggest Asset from Becoming Your Big...Sightlines
In this presentation, Sightlines experts explore the trends facing facilities and finance leaders in higher education across the country, facilities challenges facing Ohio institutions, and strategies for success that help improve physical asset management and mitigate risk.
Making the Case for Future Facilities Funding_CAPPA 2015Sightlines
This session explores how The University of Arkansas was able to create a 15-year Facility Renewal & Stewardship Plan to address their keep-up and catch-up costs while planning for the future despite previously struggling to develop a cohesive strategy to address their alarming growth of deferred maintenance, which totaled approximately $245 million. With a sound project selection process in place and an innovative, yet modest, student facilities fee, The University of Arkansas has prevented the accumulation of additional deferral, while also reducing the backlog by over $75 million.
This session features Mike Johnson, Associate Vice Chancellor for Facilities at The University of Arkansas, and Matt Bausher, Senior Director of Member Services at Sightlines.
Changing the Conversation in Facilities Management - A Step Towards Total Cam...Sightlines
As a result of increasing demands for capital renewal investments at a time when resources are limited, we need a new conversation around facilities at our campuses. This conversation needs to engage stakeholders and force a dialogue regarding institutional priorities and facilities initiatives that support them. An institution-wide understanding of space priorities and capital needs must drive operating changes that stick.
Facilities leaders need to use a language that creates alignment throughout the institution and drives effective policies. They need to create constituency for a multi-year capital plan. They need to communicate results to drive credibility and maintain support. During this presentation, participants will learn different strategies for engaging with various constituencies on campus in order to create facilities plans that are technically sound and tie to mission and finance. Working together, we can create a dialogue that resonates from the board room to the boiler room.
7 Essential Questions Highly Effective Facilities Leaders Must Answer_SRAPPA ...Sightlines
This session focuses on how Louisiana State University was able to answer the most essential questions surrounding Facilities Services on their campus. Attendees learned how a campus space profile can drive both capital needs and daily operations, in addition to exploring the tool LSU is using to predict their building needs for the next 10 years, the future indicators they’ll be choosing from to track operational performance, and how to engage financial leadership in the discussion.
New strategies for attacking deferred maintenance december 2012Sightlines
Learn how national data trends show campus buildings are aging and campus backlogs are growing. And, that these trends will accelerate over the next ten years as building constructed in the 1960's turn 50 years old and capital funding from all sources continue to be limited.
Furthermore, learn how the partnership between Sightlines, LLC and University of Massachusetts - Amherst that began in 2005 resulted in more refined documented building conditions, creation of portfolios of projects, and engaged campus leadership in a priority setting process to reach consensus on a multi-year capital plan through the Integrated Facilities Planning process.
University of Tennessee Knoxville Facilities Exposed - The Story Behind the F...Sightlines
Come take a look behind the orange curtain as UTK tells their facilities story. With a new university plan to become a Top 25 Research Institution the facilities organization is faced with the incredible challenge: show that facilities service can lead the University’s drive to top 25. This shifts the discussion about facilities from being a cost center that should be minimized to being a key contributor in creating an outstanding student and faculty experience.
With so much change forthcoming where would you start? For the facilities organization it begins with a little introspection. In order to build a house you must begin with a good foundation. Over the last 2 years, the facilities services group at the University of Tennessee has undergone a reorganization designed to achieve 3 core goals:
Target resources to shift from a reactive to proactive maintenance department;
Align resources to improve customer service;
Preserve the strengths of their current facilities service team.
A critical step to creating buy in from senior leadership for these changes was to show that facilities service knew where their strengths and opportunities were and that they had a plan. Together with Sightlines, UTK has utilized data and benchmarking to establish a baseline from which they can evaluate their successes and target future areas.
University of Tennessee, Knoxville will demonstrate how these baselines were created, what they are, and how they are being used to engage campus leaders to make the case for appropriate resource allocation.
Doing More with Less: Solutions for Managing Facilities on a Limited BudgetSightlines
Sightlines shares how using verifiable data helped three very different institutions successfully create new spaces, reduce maintenance backlogs, and achieve higher levels of efficiency - all without the need to increase funding.
Diverse Perspectives on Managing Facilities DemandsSightlines
Aging campus buildings; growing deferred maintenance; less capital funding; more debt – this is what campus leaders are predicting. While all campuses face challenges, the diversity in facilities needs and investment capacity vary from institution to institution. There is no single solution, but campuses that use performance metrics to diagnose their needs are developing strategies to meet their capital needs and improve operating effectiveness. A panel of senior Business Officers from three highly diverse campuses will demonstrate how they use data, analysis, and modeling to meet facility and financial challenges now and in the future.
In 1980, Rick Biedenweg and Robert Hutson's article Before the Roof Caves In shouted a warning that more effective planning approaches were needed to address higher education's looming facilities challenges. Many industry leaders used their research to make predictions of imminent system failures in order to compel action.
However, the reality is that over these last 35 years, funding has remained well below estimated needs but the widespread failures that have been publicized have not occurred. This leads us to the question "why?" Why hasn't the roof caved in?
There are several contributing factors; some are systemic, and others are the result of resourceful facilities operators. This presentations outlines the root causes of compounding capital needs, the reasons we do not see crumbling facilities, and some simple strategies that are used to avoid program interruption on higher education campuses.
Similar to The State of Facilities at Eastern Region Institutions JUNE16 (20)
State of Sustainability in Higher Education 2017Sightlines
Join Sightlines and the UNH Sustainability Institute as we analyze campus efforts to mitigate and adapt to climate change, provide an update on higher education's progress with energy efficiency, and introduce new data and discussion surrounding space management and mechanical upgrades.
Put Your Facilities Data to Work: 5 Steps for Strengthening Your Case on CampusSightlines
When it comes to obtaining funding, nothing generates greater impact than clearly visible benefits. The data is at your fingertips…but how do you create the compelling context needed to secure that much-needed funding?
Join Sightlines for a revealing look at the power of benchmarking data and how to harness five key components to accurately convey the value that Facilities brings to your institution and make a stronger case for affecting change on campus.
Developing the Capital Plan is Only Half the Battle [ERAPPA 2017]Sightlines
Discover the latest facilities trends in higher education and how Penn State was able to develop a capital plan utilizing advanced "facilities intelligence."
Making the Case for Campus SustainabilitySightlines
Sightlines looks at the interplay between enrollment trends, financial success metrics, and operational success metrics to help build the business case that sustainability is an integral component to a successful facilities operation.
Planning for the Future: Adapting Facilities to Tomorrow's NeedsSightlines
Facilities plays a key role in managing campus growth in ways that support the institution’s overall mission without over-extending available resources. Being able to prepare for the best while planning for the worst, while no easy feat, is essential in today’s rapidly changing marketplace. In this webinar, Sightlines outlines how using data-driven planning to create and communicate a clear vision of your campus facilities can ensure approval for the maintenance and capital projects required to set your campus ahead.
What you'll learn:
- How to better prioritize projects by using a portfolio framework
- A new approach for performing facility assessments that institution stakeholders can act on with confidence
- How to plan to meet future workforce challenges
- Strategies for creating long-term facility plans that account for market volatility
Exploring the State of Sustainability in Higher Education 2016Sightlines
This presentation explores the latest trends and achievements in higher education sustainability and features a review of the 2016 findings by highlighting each stage of the building life cycle.
2016 State of Facilities in Higher EducationSightlines
Get an exclusive look at the 2016 facilities trends in higher education and explore some key insights into the challenges - and opportunities - that face campus facilities managers and finance leaders.
How UMass is reducing its deferred maintenance backlogSightlines
With enrollment swelling over 70,000 students, facilities and finance leaders at the University of Massachusetts system and its individual campuses knew they must implement a plan to address this growth while properly maintaining their facilities. Using a comprehensive strategy, the University of Massachusetts system is on track to reduce its deferred maintenance backlog by nearly 30% over the next three years. One representative from the UMass system discussed the benefits of a system-wide approach for handling deferred maintenance, and how Sightlines’ data helped provide the necessary tools.
When You Come to a Fork in the Road, Take It: Rutgers & Sightlines ERAPPA 201...Sightlines
In this presentation, Rutgers University discussed their process for establishing best practice policies during the largest merger in Higher Education’s history.
On July 1, 2013, the largest merger in the history of U.S. higher education occurred when Rutgers University and the University of Medicine and Dentistry of New Jersey (UMDNJ) created a super-sized Rutgers with 67,000 students, 27 million gross square feet of space and 1,100 additional employees. The merger was only the beginning. In addition to the UMDNJ integration, the facilities departments for housing and satellite campuses were restructured under one facilities umbrella as a unified organization.
As Yogi Berra, a long time New Jersey resident, once said: “When you come to a fork in the road – take it.” Faced with having to manage and deploy over 1,700 people, an annual facilities operating budget of $227 million, and a capital budget of $150 million, consolidation brought Rutgers leadership to that fork in the road.
Since the merger, Rutgers facilities leaders have been navigating in a climate of change and closely examining every aspect of their facilities across multiple campuses, using data-driven, comparative metrics and analysis provided by Sightlines. An expert panel will discuss the process used to engage stakeholders (including administration, faculty, students and staff) and change the philosophy about managing space, operations and capital planning.
Attendees will learn:
How to engage campus leadership and facilities staff about using data and analysis during a time of major change;
How to standardize policies and procedure to maximize quality of services within budgetary constraints;
How to change and manage expectations of the campus community about levels of service for maintenance, custodial and grounds;
How data and analysis can lead to changes in campus philosophy regarding use and interaction of space, capital planning and operations to improve capital investments and facilities operations in significant ways.
From Boiler Room to Board Room: Creating Alignment with Non-Facilities Profes...Sightlines
Learn how Lebanon Valley College and the University of Georgia are creating alignment from the boiler room to the board room using Sightlines' third-party data and analysis.
Prepping for the President: Planning Rutgers' 250th CommencementSightlines
Imagine the President of the United States chooses to make a commencement address at your institution. It’s a big deal, right? What if this ceremony also marked your institution’s 250th anniversary, and you expect more than 50,000 attendees, rain or shine? Then it’s a huge deal. And what if your commencement task force had less than a month to finalize plans? Talk about a perfect storm.
This was situation that Rutgers University faced this spring, when they learned on April 14 that President Obama had decided to make a speech during commencement on May 15.
This presentation explores the historic visit and the massive preparation effort involved in its execution from Tony Calcado, Senior Vice President, Institutional Planning and Operations, who served as chair of the commencement task force. Hear about logistics challenges including transportation, public safety and off-site locations.
Sightlines Membership Update - The Value of Integration with GordianSightlines
This presentation explores recent Sightlines membership updates and the value of our integration with Gordian. As part of a new, larger organization, Sightlines is now able to offer enhancements and added value to those with whom we work. Examples include:
- Improvements to our current Facilities Intelligence Solutions leveraging RSMeans cost estimation data and technical expertise
- Enhanced strategic reviews of capital project management processes
- Integration with Gordian's offerings across the full lifecycle of construction including Job Order Contracting procurement solutions.
Data & Sustainability: How the Right Data Creates SuccessSightlines
Many sustainability officers are stretched thin by their duties, which includes a heavy workload of measuring and reporting data, both internally and externally. Despite this potential drawback, data is not the enemy of sustainability leaders. In fact, data and sustainability can go hand-in-hand as you build your case and outline opportunities for future improvements.
In this presentation, you'll learn:
- How data can help you overcome industry trends and make a difference on campus
- Ways data can build constituency around sustainability goals
- The value of verified data & peer context
- How reporting burdens can be eased
Creating Alignment with Non-Facilities Professionals - APPA 2016Sightlines
How does the facilities manager create alignment with non-facilities professionals and up the reporting ladder? How do you assure yourself a seat at the table where you can communicate past successes and future investment requirements to drive the institution forward and deliver best-in-class service? You can use data, like many facilities leaders nationwide, who are arming themselves with validated longitudinal data, peer comparisons, and predictive analytics. By creating a common vocabulary that can be understood and communicated from the boiler room to the boardroom, you become a better partner to all constituents at your institution.
Presenters:
Ralph Johnson, AVP, Facilities Management Division, University of Georgia
Don Santostefano, Senior Director, Facilities Management, Lebanon Valley College
Kevan Will, Account Manager, Sightlines
Don't Leave Your Facilities Needs to Chance: From Game Plan to Master PlanSightlines
This presentation explores what facilities leaders can do when rolling the dice doesn't work regarding the management of deferred maintenance. You'll also learn how to:
- Maximize the value of a deferred maintenance assessment
- Integrate deferred maintenance data with a master plan
- Optimize institutional resources to mitigate risk
- Be a partner in program success rather than a follower
Focusing a Campus Investment Strategy - NCAPPA 2016Sightlines
Focusing a Campus Investment Strategy - Creating a focused facilities plan aimed at sustaining the future of an institution
Thursday, May 19 2:00 - 3:00 p.m.
Presenters:
John Shenette, Associate Vice President for Facilities, Wake Forest University
Dan Starr, Senior Analyst, Sightlines
Creating a focused facilities plan aimed at sustaining the future of an institution can be a daunting task. Wake Forest University worked with Sightlines to first establish where they stood among their peers; then build a database of information to identify 10 years' worth of facility’s needs. The end goal for Wake Forest was to bring evidence to finance leaders of the need to establish a sustainable, forward-facing facilities plan. During this session facilities leaders will learn the steps Wake Forest took to establish a clear need for this plan, and how they have begun to build buy-in from the financial leaders at the University to start moving forward with the plan.
Leveraging New Analytics to Change the Conversation around Facilities on Campus Sightlines
Presenters:
Bruce Meyer, Assistant VP Campus Operations, Bowling Green State University
Brendon Martin, Account Manager, Sightlines
Learn how Bowling Green State University has used comparative data and predictive analytics to make courageous decisions about the future of their campus. They are able to empirically analyze the effect of demolition and renovation of certain buildings and project the impact of future capital requirements and deferred maintenance. In addition, you will see how peer benchmarking and best practice analysis helped to make the case for centralizing multiple facilities organizations on campus and creating large savings over a five year period.
Plan More, React Less: Building & Expanding Your Planned Maintenance ProgramSightlines
Presented by Paul Armas, Director of Maintenance Operations, Brown University, Steve Maruszewski, Associate Vice President for Physical Plant, The Pennsylvania State University, and Kevan Will, Account Manager, Sightlines.
"We cannot afford to be in the reactive maintenance business!" - Steve Maruszewski, Penn State University
You understand that planned maintenance is the best means of prolonging the life of your building systems. But after you've replaced the filters and changed belts, how does your campus take the next step towards proactively addressing building needs? How do you establish a path towards reliability focused maintenance by changing the culture among your facilities organization? How do you put a plan in place that allows you to reap the cost and time savings of planned maintenance in the face of affordability pressures?
Steve Maruszewski, Assistant Vice President for Physical Plant at The Pennsylvania State University, and Paul Armas, Director of Maintenance Operations at Brown University, will join Kevan Will of Sightlines to discuss:
The implemented and projected planned maintenance strategies that have placed them among the leaders in proactive investment within the Sightlines database.
The importance of securing "buy-in" from both management and staff by developing a strategic plan that focuses on increasing value, reducing waste, and respecting people.
How to establish a cultural shift from valuing the extreme to valuing the routine.
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The French Revolution, which began in 1789, was a period of radical social and political upheaval in France. It marked the decline of absolute monarchies, the rise of secular and democratic republics, and the eventual rise of Napoleon Bonaparte. This revolutionary period is crucial in understanding the transition from feudalism to modernity in Europe.
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The State of Facilities at Eastern Region Institutions JUNE16
1. Center
University of Missouri – Columbia
University of Missouri – Kansas City
University of Missouri – St. Louis
University of Nebraska at Kearney
University of Nebraska at Lincoln
University of Nebraska Medical Center
University of Nebraska Omaha
University of New Brunswick
University of New Hampshire
University of New Haven
University of New Mexico
University of North Texas
University of Northern Iowa
University of Notre Dame
University of Oregon
University of Ottawa
University of Pennsylvania
University of Redlands
University of Rhode Island
University of Rochester
University of San Diego
University of San Francisco
University of Southern Maine
University of Southern Mississippi
University of St. Thomas
University of Tennessee Health
Science Center
University of Tennessee, Knoxville
University of Texas at Dallas
University of the Sciences in
Philadelphia
University of Toledo
University of Vermont
University of Washington
Vanderbilt University
Virginia Commonwealth University
Virginia Department of General
Services
Wagner College
Wake Forest University
Washburn University
Washington University in St. Louis
Wellesley College
Wesleyan University
State of Facilities in Higher
Education: 2015 Benchmarks, Best
Practices, & Trends
Eastern Region Institutions
2. % of Space Over 50 Years Old Continues to Rise
Age categories are an important indicator of long-term facilities risk and capital needs
2
Roughly 58% of space is over 25 years old, which is a critical age threshold that threatens the reliability of program delivery. While
some Eastern region institutions have been able to renovate their 25 to 50 year old space, others have had to watch their facilities
age without significant renovation and are now crossing over into the over 50 year old category, significantly compounding the
challenge of finding money to address the preponderance of needs coming due.
19%
23%
32%
26%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
%ofSpace
2015 Age Profile
Under 10 10 to 25 25 to 50 Over 50
Buildings over 50
Life cycles of major building components are past due.
Failures are possible.
Highest risk
Buildings 25 to 50
Major envelope and mechanical life cycles come
due.
Higher Risk
Buildings 10 to 25
Short life-cycle needs; primarily space
renewal.
Medium Risk
Buildings Under 10
Little work. “Honeymoon” period.
Low Risk
High Risk
3. Campus Density Intensifies the Challenge
Density Factor
3
In addition to older space, Eastern region institutions are dealing with a higher density of users on their campuses;
especially when compared to institutions in other regions (Central, Midwest, Rocky Mountains, Southern, and Pacific
Coast are combined all averaging approx. 363 users/100,000 sq. ft.). Higher density causes more daily wear and tear on
campus buildings and adds considerably more strain on operating staff to maintain and clean those spaces.
0
50
100
150
200
250
300
350
400
450
500
Users/100,000sq.ft.
Central Eastern Midwest Rocky Mountain Southern Pacific Coast
4. Capital Funding Slow to Recover; Hitting Highs in 2014
4
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
2008 2009 2010 2011 2012 2013 2014 2015
Annual Capital One-Time Capital
Eastern region institutions took a sizable cut in capital funding in 2010 and it took until 2014 for these institutions to
make a full recovery. While facing several years of stagnant investment levels, Eastern institutions realized that they
had to reexamine their funding strategies. Although total capital spending was slow to recover, annual capital spending
has been on the rise since 2011 as campuses have begun to look at institutional sources of funding more seriously in
recent years. This funding type enables leaders to be proactive about pending critical needs and flexibly apply
appropriations to preserve physical assets. This becomes increasingly important when institutions are unable to rely
on large one-time infusions of capital to address major needs.
$/GSF
5. 5
Sightlines’ Impact on Capital Spending
2011 new members’ capital spending before vs. after joining Sightlines
$0.72
$1.11
$3.29
$3.30
$0.00
$0.50
$1.00
$1.50
$2.00
$2.50
$3.00
$3.50
$4.00
$4.50
$5.00
Before After
$/GSF
54% Increase
6. Mix of Capital Spending on the Right Track
6
44% 41% 41% 44% 43% 42% 40% 38%
39%
39% 41%
39% 40% 43% 45% 46%
17% 20% 19% 17% 17% 15% 15% 16%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
2008 2009 2010 2011 2012 2013 2014 2015
Space Renewal & Safety Code Envelope & Building Systems Infrastructure
In addition to total spending and funding sources, project selection must also be taken into account to fully understand the
impact of historical investment patterns. To counteract the slow funding recovery, Eastern region institutions have recently
made strong efforts to invest a greater portion of their capital into high priority project needs that affect building reliability
(envelope and mechanical systems) rather than space upgrades. Sightlines has found that space renewal projects
last about 12 years while envelope and buildings systems investment last 30 years or more. So, while funding can
be limited at times, the shift of that funding to more durable, high ROI investments is an important strategy.
7. Facilities Operating Budgets Slowly Rising
7
4.87 4.93 4.93 5.03 5.01 5.04 5.18 5.22
0.32 0.34 0.34 0.35 0.37 0.37 0.39 0.4
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
2008 2009 2010 2011 2012 2013 2014 2015
Daily Service Planned Maintenance
Facilities operating budgets are starting to grow at Eastern region institutions, but at very modest rates. When
compared to steady state adjusted levels, campuses are funding their facilities operations approx. 15% less than
the rate of inflation. This is forcing campuses to try to do more with less.
$/GSF
9. Facilities Asset Reinvestment Needs Continue to Grow
9
0
10
20
30
40
50
60
70
80
90
100
110
2008 2009 2010 2011 2012 2013 2014 2015
While funding shifts to more durable, high ROI investments have helped to mitigate some risk, the slow capital
funding recovery has caused facilities backlogs to increase by almost 23% since 2008. Finance and Facilities
leaders at Eastern region institutions will need to look into implementing strategies that make the problem smaller
and more manageable, which will help build confidence among decision makers and lead to a greater commitment
of capital and operational resources for facilities.
$/GSF
10. 10
Changing the Conversation
Strategies for success
Understand
and
communicate
that not all
buildings are
created equal
Use
building
portfolios
Invest over
time
Reallocate
savings
Visit our website at Sightlines.com to download a
free copy of our 2015 State of Facilities in
Higher Education report for further insight into
the four strategies for success.
11. Sightlines Drives Results
11
The Most Accurate
Data = 360° View of
Finance and Facilities
Analysis - Insight,
Benchmarking and
Best Practices or
“Facilities
Intelligence”
Data-Driven
Decisions Leveraging
Disciplined Data
Analytics
Make-the-case for
Balanced Policies on
Space, Capital and
Operations
Continually Improve
the campus by
aligning with Mission &
Strategy