- The document provides instructions and screenshots for forecasting expenses using an Excel workbook with multiple tabs. - It describes populating tabs with data from Essbase and other reports to track actual expenses, pending purchase orders, accruals, and more for forecasting. - Tabs include GL Data, AP Details, Open PO Details, and Prior Month PO to track past accruals and calculate remaining accruals for the current forecast. - Other tabs map department and account details, and a PRList tracks pending purchase orders to include in the forecast.

1. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 1
Stanley Chan

2. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 2
• Shows Commit, QTD Actuals, and pending PRs, X-Charges, Accruals, and any other pending items to create Forecast
Accrual Reversal
YES
UCVS FETCH QTD FinABC FinABC M3 Pending Adj
FUNCTIONAL Q3'15 TOTAL PENDING PENDING PENDING ACCRUAL Pending MISC Q3'15
GROUP COMMIT EXPENSE QTD PRs DEBIT XC CREDIT XC ADJ Items ADJ FORECAST
Salary $1,271,705 $1,220,196 $87,264 $1,307,460 ($35,755)
Overtime $371 $371 ($371)
Commissions
Other Compensation $365,276 $372,687 $1,126 $373,813 ($8,538)
Fringes $446,461 $423,224 $38,387 $461,611 ($15,150)
60827-Headcount XC Debit $50,000 $50,000 ($50,000)
60828-Headcount XC Credit ($110,000) ($110,775) ($110,775) $775
HC Related $1,973,441 $1,955,703 $126,777 $2,082,480 ($109,039)
Temporary Labor $73,088 $7,944 $81,032 ($81,032)
Advisory Services $1,225 $1,225 ($1,225)
Project Based Services $12,187 $125,598 $137,785 ($137,785)
Outsourced Services $2,604,192 $1,041,064 $609,424 $1,041,002 $2,691,489 ($87,297)
61903-Contracted Services XC Debit $1,222,000 $1,178,067 $1,178,067 $43,933
61904-Contracted Services XC Credit ($20,000) ($20,000)
Outside Services Legacy
Outside Services $3,806,192 $2,305,631 $609,424 $1,174,543 $4,089,598 ($283,406)
Air Travel $14,000 $17,020 $17,020 ($3,020)
Other T&E $24,000 $94,327 $94,327 ($70,327)
Travel & Entertainment $38,000 $111,347 $111,347 ($73,347)
Training $20,000 $3,746 $3,746 $16,254
Recruiting/Relocation $21,000 $21,000 ($21,000)
Equipment $985,500 $292,065 $436,847 $728,912 $256,588
Software $100,000 $1,799 $1,799 $98,201
Telephone $739,000 $732,367 $55,020 $7,200 $794,587 ($55,587)
Depreciation $742,641 $1,247,163 $1,247,163 ($504,522)
Office Operating Expenses $937 $937 ($937)
Postage & Freight $265,000 $443,355 $443,355 ($178,355)
Product Promotions
Trade Shows
Advertising/P.R. $24 $24 ($24)
65303-Discretionary XC Debit $318,000 $258,747 $59,160 ($143,000) $174,908 $143,092
65304-Discretionary XC Credit ($7,150,132) ($7,053,969) ($47,943) ($7,101,912) ($48,220)
Other Discretionary ($6,567,132) ($6,350,905) $59,160 ($47,943) ($143,000) ($6,482,688) ($84,444)
VARIANCE

3. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 3
• These are the active tabs used to get all the details possible for an accurate forecast
Refresh via Essbase to
pull Commit and
Actuals by Month by
GL Account
From drop-down menu,
select FETCH to
highlight all fields and
refresh
High-Level view of all
management nodes.
Refresh to compare
prior actuals vs.
current.
Drill into Actuals to get
“details” for (1) GL
Data, (2) AP, and (3)
Open PO
GL Data shows all actuals
by GL account, department,
and cost pool.
Columns A - AA
AP Details shows all invoices
that have hit the GL. Compare to
your PR Tracker to see which
POs have invoiced to remove
Pending PRs from your forecast.
Columns A - AI
Active Open PO lists all open
POs (PRs that have not
invoiced). This is the sheet where
the PO forecast and accruals are
calculated from. (1) Compare to
the Prior Month PO tab to see
which POs were accrued, (2) tag
each PO, (3) calculate the
remaining PO forecast based on
what has been accrued.
Columns A - AM
Prior Month PO  the prior
month’s accruals are pasted here
so that the Active Open PO
tab’s current open POs can
reference what has been accrued
before, so that the current
accruals can be calculated
accordingly
Any NEW Open POs that show
up should be added to this tab
and tagged, so that the
references are shown in the
Active Open PO tab.
PRList2  input all PRs in the tracker for
accurate forecasting. Formulas automatically
update GL Accounts, Departments, etc.
Used to track WBIDs and add “Pending
PRs” to the forecast if the PO hasn’t been
invoiced. Will also show up under the Active
Open PO tab as a reference.

4. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 4
• Update the Dept-Acct Lookup tab with all the necessary department/management/cost pool mappings for quick filtering
DEPT NAME & DESCRIPTION DEPT #
6-DIGIT
DEPT DEPARTMENT NAME MANAGER 2
BUSINESS
CONTACT
STANDARD
PREFIX
M124073884 GIS-IMPL-FLEET-DREP 124073884 073884 GIS-IMPL-FLEET-DREP M52997 Howard, Mr. Darron J Brandon Black FLEET
M573072279 GIS-IMPL-FLEET-DUB-IRL 573072279 072279 GIS-IMPL-FLEET-DUB-IRL M52997 Howard, Mr. Darron J Brandon Black FLEET
M207073939 GIS-IMPL-FLEET-WBX-IND 207073939 073939 GIS-IMPL-FLEET-WBX-IND M52997 Howard, Mr. Darron J Brandon Black FLEET
M538073873 GIS-IMPL-FLEET-BOSNIA 538073873 073873 GIS-IMPL-FLEET-BOSNIA M52997 Howard, Mr. Darron J Brandon Black FLEET
M140072875 GIS-IMPL-FLEET-INDONESIA 140072875 072875 GIS-IMPL-FLEET-INDONESIA M52997 Howard, Mr. Darron J Brandon Black FLEET
M599073867 GIS-IMPL-FLEET-LITH 599073867 073867 GIS-IMPL-FLEET-LITH M52997 Howard, Mr. Darron J Brandon Black FLEET
M544072255 GIS-IMPL-FLEET-UAE 544072255 072255 GIS-IMPL-FLEET-UAE M52997 Howard, Mr. Darron J Brandon Black FLEET
M511073851 GIS-IMPL-FLEET-LUX 511073851 073851 GIS-IMPL-FLEET-LUX M52997 Howard, Mr. Darron J Brandon Black FLEET
M112072243 GIS-IMPL-FLEET-CSTRCA 112072243 072243 GIS-IMPL-FLEET-CSTRCA M52997 Howard, Mr. Darron J Brandon Black FLEET
GL Acct as text Detail Corp Exp Cat Summary Corp Exp Cat Detail Corp Acct Description Cost Pools (9 Categories) FETCH VIEW CTP Cost Pools Fin View Cost Pools (14 Categories)
60000 Salary Headcount Related Salary Headcount HC Related HC Related Compensation & Benefits
60030 Temporary Labor Contracted Services Casual Labour Outside Services Outside Services Outside Svcs Temporary Labor
60400 Temporary Labor Contracted Services Temporaries Outside Services Outside Services Outside Svcs Temporary Labor
62140 Project Based Services Contracted Services Design & Development Outside Services Outside Services Outside Svcs Project Based Services
62330 Outsourced Services Contracted Services Other Outsourced Services Outside Services Outside Services Outside Svcs Outsourced Services
62340 Outsourced Services Contracted Services Support & Maintenance Services Outside Services Outside Services Outside Svcs Outsourced Services
63001 Air Travel Discretionary Air Travel Company Paid Headcount Travel & Entertainment Other Travel & Entertainment
63010 Other T&E Discretionary Ground Travel Headcount Travel & Entertainment Other Travel & Entertainment
63190 Training Discretionary Subscriptions/Donations Headcount Training Other Education & Training
63230 Recruiting/Relocation Discretionary Staff Recruitment Headcount Recruiting/Relocation Other Recruiting/Relocation
64001 Equipment Discretionary Equipment Exp Gold Board Equipment Equipment Other Equipment
65200 Software Discretionary Software Software Software Other Software
67400 Miscellaneous Depreciation & Other/Allocated Tax & License Equipment Miscellaneous Other Equipment
68524 Non-controllable Allocations Depreciation & Other/Allocated NMS allocation for Internals WPR Allocations Non-Controllable Allocations Other Non-Controllable Allocations
60827 Headcount XC Debit Depreciation & Other/Allocated IT Charge OUT X-Charge Debits X-Charge Debits Other 60827-Headcount XC Debit
60828 Headcount XC Credit Depreciation & Other/Allocated IT Charge IN X-Charge Credits X-Charge Credits Other 60828-Headcount XC Credit
61903 Contracted Services XC Debit Depreciation & Other/Allocated IT Charge OUT X-Charge Debits X-Charge Debits Other 61903-Contracted Services XC Debit
61904 Contracted Services XC Credit Depreciation & Other/Allocated IT Charge IN X-Charge Credits X-Charge Credits Other 61904-Contracted Services XC Credit
65303 Discretionary XC Debit Depreciation & Other/Allocated IT Charge OUT X-Charge Debits X-Charge Debits Other 65303-Discretionary XC Debit
65304 Discretionary XC Credit Depreciation & Other/Allocated IT Charge IN X-Charge Credits X-Charge Credits Other 65304-Discretionary XC Credit
68020 Depreciation & Other Allocated XC Debit Depreciation & Other/Allocated IT Charge OUT X-Charge Debits X-Charge Debits Other 68020-Depreciation/Other XC Debit
68030 Depreciation & Other Allocated XC Credit Depreciation & Other/Allocated IT Charge IN X-Charge Credits X-Charge Credits Other 68030-Depreciation/Other XC Credit
GL Accounts map to
Cost Pool categories
The FETCH view consolidates similar
GL Accounts into a “blanket” cost pool
for higher-level filtering
Ex. Outside Services: 62140, 62330

5. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 5
• Run FETCH report
• Run GL Details, AP Details, and Open PO Details
• Input GL Details into GL Data tab
• Input AP Details into AP tab
• Input Open PO Details into Active Open PO tab
• Prior Month PO tab  input prior month accruals, so that you can see what has been
accrued and what is remaining in the quarter to accrue in the Active Open PO tab
• New POs that that show up in the Active Open PO tab will see a commentary of
“N/A”; this means they have been added since the prior month accrual
• Add to the Prior Month PO tab and add a comment to “tag” the PO for tracking
• In the Active Open PO tab, the POs will vlookup against the prior month POs and
calculate what is remaining to accrue, based on commentary

6. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 6
SSOT  Open PO Report, Active Open PO & Prior Month PO tabs

7. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 7
• Input the prior month’s accruals into the Prior Month PO tab.
• MONTHLY ACCRUAL INPUT  input the prior month’s accruals;
• Current POs from the Active Open PO tab matching the POs from this tab this will be
reflected for accrual forecasting
• Any new POs that have been added will vlookup “N/A” in the Active Open PO tab,
indicating that they have to be added to the Prior Month PO tab to “tag” and “track”
• CURRENT PO + LINE  PO Line reference for vlookups and tracking
• COMMENTS  input commentary for tracking purposes to “tag” each PO

8. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 8
• PRIOR MONTH ACCRUALS  shows the prior month’s accruals
• OPEN PO FORECAST  calculates what is remaining to forecast for each PO
• TOTAL QTR ACCRUAL  shows the Quarterly Forecast for each PO, assuming it will be fully accrued
• COMMENTS  each PO is “tagged” with commentary to indicate how to accrue/not accrue the PO
• #N/A indicate that these are new POs added since the prior month’s accruals

9. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 9
Current-Q1FY16  Current Quarter PO
• Usually forecast at 100% unless services are not
fully rendered
• Accrue at 33% (M1), 66% (M2), and 100% (M3)
Current-Q1FY16 – Accrue Up To $$$…  Current
Quarter PO with known reduction
• Accrue monthly, but by quarter’s end, it should
not exceed the amount provided
Do Not Accrue – Equipment  Small Equipment is
not accrued
• Close the POs by month’s end
Do Not Accrue – Office OpEx  office expenses are
not accrued
• Close the POs by month’s end
MULTI-QTR – Equipment Leases, Etc.  these are
POs that have milestones that extend through
multiple quarters
• Accrue accordingly by month
Prior-Q1FY15, Q4FY15, etc.  prior quarter POs
• Accrue at 100%
#N/A  this means that new POs have been added
since the prior month’s accruals
• These new POs need to be added to the Prior
Month PO tab as part of a running tracker, so that
ALL active POs are “tagged”
Tag each active PO in order to easily forecast how to accrue PO with ease. Identify and tag each PO with the following:

10. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 10
(1) Identify the #N/As in the Active PO tab  filter under Comments
(2) Add the #N/A POs to the Prior Month PO tab  copy/paste special columns A-BQ
Columns A-BQ  Copy/Paste
Special the new #N/A POs
from the Active PO tab
Columns AN-AQ 
copy formulas down
Columns BI-BJ 
Delete the #N/As
Column BK  Tag
each PO accordingly

11. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 11
(3) Tag each PO with the appropriate commentary under Comments
Columns A-BQ  Copy/Paste
Special the new #N/A POs
from the Active PO tab
Columns AN-AQ 
copy formulas down
Columns BI-BJ 
Delete the #N/As
Column BK  Tag
each PO accordingly

12. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 12
(4) By tagging the #N/A POs in the Prior Month PO tab, they now show up with commentary in the Active Open PO tab
Tagged Commentary from
the Prior Month PO tab
Because this was an #N/A PO, this
means the PO was added after the
prior month accruals; as such, there
are no accrual amounts under the
PRIOR MONTH ACCRUALS column.
TOTAL QTR ACCRUAL  currently forecasted at
100% because these are Current Quarter POs
OPEN PO FORECAST = “USD Remaining Amount” – PRIOR MONTH ACCRUAL
(1) For forecasting purposes, at the high level, assume Current Quarter POs
are accrued at 100%, unless there are known reductions in services, PTO days
taken, or vendor furloughs
• Check with your business partners to determine the true liabilities
(2) Each PO should be forecasted and accrued according to the Tagged
Commentary
(3) Once you determine the accrual amount, they need to be inputted into the
FinABC tool for compliance purposes

13. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 13
PO Number
Monthly Accrual
Input by JV
The Accruals will be
uploaded to Oracle via
a JV Template

14. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 14
PO Number
FinABC
Accrual Input
Amount by %
FinABC
Accrual Input
Amount by
Cumulative $Monthly Accrual
Input by JV
The Accruals will be
uploaded to Oracle via
a JV Template

15. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 15
• If prior month accruals (MAR’15 ACCRUALS) have been reversed, TOTAL QTR ACCRUAL will be used to
calculate the forecast. The reversal will create a negative entry to offset the prior month accrual; hence, the
full-quarter amount should be accrued.
• If prior month accruals have not been reversed, the OPEN PO FORECAST will be used to calculate the
forecast, only taking the remaining PO amount into account
The Active Open PO tab plays an integral part in the
forecasting, as it automatically helps calculate how the
accruals will impact the forecast.

16. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 16
• Before Accrual JVs can be uploaded to Oracle, they have to be inputted into
FinABC for compliance policies
• (1) An accrual should be recorded at the point in time when a liability has been
incurred or when (2) goods or services have been received
• Accruals should be uploaded by the Requesters or POC

17. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 17
4. In the Input Accrual tab in, download
the Input Accrual Report
• Choose the Excel option under the
Input PO Type
1. Go to the FinABC homepage  http://wwwin-tools.cisco.com/finabc/home.do
2. Click on Accrual
3. Click on Input Accrual
5. Click on Export to Excel

18. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 18
Accruals are forecasted from the Open PO Report from FETCH in the SSOT and are used for:
(1) Quarterly forecasting (Actuals to Commit)
(2) Monthly accrual input into the FinABC tool
• Add the FinABC Input Accrual Report data to the SSOT under the InputAccrual-FinABC tab.
• Copy/Paste Special Columns A-I, J-K, M-AZ
• Columns I, L, and BA are formulas used to merge the monthly accrual data from the SSOT Active Open PO tab
• Once the Cumulative Work Complete in % (Column I) and Comments (Column L) are inputted, the accrual
amounts are uploaded back into FinABC for compliance policies.
% Cumulative Work
Complete input for
FinABC
Tagged Commentary
for FinABC

19. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 19
• Click Upload & Save
• Do not click Upload & Submit
• If Submitted, the accruals inputs are final and
cannot be changed
• Any AP Payments between the time of submission
and JV Upload will not be captured.
Copy/Paste Special the accruals data from the InputAccrual-FinABC tab into a completely new Input
Accrual Report so that the data to be uploaded to the FinABC tool is “reset”
• Make sure there are no special characters in the file  #, $, “”, - ->, @, +, etc.
• Save the file with the extension  *.xls
• Review all accruals with your business partners or POC before submission

20. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 20
Click Save – do not
click on Submit
Once the accruals
are uploaded, FA
can Approve All
Click Save whether
the accruals are
uploaded manually
or via ExcelClick Save whether
the accruals are
uploaded manually
or via Excel

21. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 21
Final Accrual amount after
it is entered under the
Cumulative Work
column(s)
FinABC Accrual Examples
PO # PO Value Cumulative %
of Work
Complete
Cumulative
$$$ Work
Done
PO Paid Final Accrual
TUS202121348CW $50,000 86% $39,965 $3,035
($50,000 PO Value x 86% Cumulative Work Complete) = $43,000 - $39,965 PO Paid = $3,035 Final Accrual
TUS202142611CW $45,161 $32,500 $0.00 $32,500
$45,161 PO Value - $32,500 Cumulative $$$ Work Done - $0.00 PO Paid = $32,500 Final Accrual
Accruals can only be entered into FinABC by
• (1) % Cumulative Work
• (2) Cumulative Work Done

22. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 22
Export option
The Accrual Report shows all POs
o Pending
o Submitted
o Approved
o Saved
o Rejected
Actions
• Reports for analysis
• Validation
NOTES
• If the accruals are Saved, the accrual amounts will dynamically change from WD-5 to WD-1
as AP Payments are made
• If the accruals are Submitted, the accrual amounts remain static and will not change
• Review with your POC before final submissions and approvals into FinABC
Suggested Plan of Action
• Give Input Accrual Report to business requestors/POCs for review by WD-6
• Upload & Save into FinABC by WD-5
• ROW (Rest Of World)  Financial Analyst Approve & Submits on WD-5 in FinABC
• COE Team reviews FinABC input and creates JVs in Oracle
• US/CDA  Financial Analyst Approves & Submits on WD-2 and uploads the
accruals via JV to Oracle

23. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 23
The WD Accruals will adjust as AP
Payments are paid out I they are not
Submitted but only Saved
Monthly Accrual entry
into FinABC by
Cumulative Work
Complete in %
Monthly Accrual entry
into FinABC by
Cumulative Work
Complete (Func)

24. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 24
• Once the Accruals are submitted to FinABC, the FA reviews and approves them.
• The Accruals are then uploaded to Oracle via JV Templates

25. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 25
Stanley Chan

26. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 26
 Open PO’s from BO
 Provide Accrual feedback
o Web
o Excel upload for bulk
changes
Actions
• Save - Saving PO /Line
• Submit – Submit PO for
review
• Submit all – Submit PO’s
across all pages
• Close – initiate request for
close of a PO
• Attachment – Attach
support documents
• Comments – comments for
future reference
Who can use? - Assigned persons, Buyers, Requestors, Department contacts & FA

27. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 27
Accrual input fields
Switch between All PO’s & Rejected PO’s
Filters to narrow down the search
Input type for web/excel upload
Rejected PO’s are highlighted in Red
Actions to perform
Select PO Lines

28. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 28
 Submitted PO’s only
 Provide Accrual feedback
o Web
Actions
• Revise/update feedback
• Approve a PO
• Reject a PO
Who can use? - FA

29. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 29
Filters to narrow
down the search
Accrual input fields
Actions to perform
Select multiple/ Select all

30. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 30
 All PO’s
o Pending
o Submitted
o Approved
o Saved
o Rejected
 Reports
o Web - Onscreen
o Excel downloads
o Historic reports
o Current month’s
Actions
• Reports for analysis
• Validation
Who can use? - Assigned persons, Buyers, Requestors, Department contacts & FA

31. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 31
Web View and Export view is based on
filter selections and consistent
Export option
Historic reports can be seen
through filters

32. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 32
Stanley Chan

33. © 2010 Cisco and/or its affiliates. All rights reserved. Cisco Confidential 33
• PR List helps track PRs that you have approved
• Track Multi-Qtr PRs and split between what needs to be accrued in the current
quarter; this will help accrue Multi-Qtr PRs more easily
• POs go from “Not Available” to PO# as they show up in the Open PO report
•