This document provides an overview of Claritum's spend management software. It describes the key stages of the sourcing process including specifying requirements, selecting suppliers, sending RFQs, reviewing bids, and awarding contracts. It also shows how the software enables granular data analysis of spend, tracking costs in detail. Finally, it demonstrates how the software provides sourcing results, showing performance metrics for different suppliers.

1. Page  1
print spend management
procure manage pay
Sourcing
in 60 seconds
© Claritum 2009

2. Page  2
Circle Process
Sourcing
Unique RFx (RFQ, RFI,
RFP) + contract rates +
spot buying
Spend Analysis
Spend assessment,
powerful MI, performance
dashboards, analytics
Supplier Management
Supplier onboarding,
capabilities management,
performance management
Contract Compliance
360⁰ view of spend including
spend limits, cost controls,
supplier performance, etc
Invoicing & Payment
Invoice matching, reconciliation,
‘ok-to-pay’ file export
E-Procurement
Compare bids, raise & issue
purchase orders, catalogue
management etc
software-as-a-service
spend management overview
© Claritum 2009

3. Page  3
sourcing
Specify Select Send Review Award
Guided Requisition Process
- Speeds up specification process
- Reduces errors
- For novice to expert users
© Claritum 2009

4. Page  4
sourcing
Specify Select Send Review Award
Guided Requisition Process
- Quick complete to complete
- Ensures complete specification
- Enables granular analysis of requirements
- Integrates with supplier estimating
© Claritum 2009

5. Page  5
sourcing
Select Send Review Award
Profiled supplier selection
- select right supplier(s) for requirements
- profile on capabilities, performance, location and other factors
- use market place, approved or preferred suppliers
- enforce procurement best practice
© Claritum 2009

6. Page  6
sourcing
Select Send Review Award
Send RFx
- distribute RFx simultaneously to each supplier
- suppliers respond within application
- track responses for service levels
- audit trail for compliance
© Claritum 2009

7. Page  7
sourcing
Specify Select Send Review Award
Review prices
- compare prices from multiple suppliers
- review components or whole job pricing
- check spot market prices with fixed contract rates
- assess price and performance in one view
© Claritum 2009

8. Page  8
sourcing
Specify Select Send Review Award
Client ERP
Procurement Sales Order Processing
Bid Award
- award bid to winning supplier(s)
- export data to ERP, Claritum procurement or Claritum Sales
Order Processing
© Claritum 2009

9. Page  9
granular data analysis
Total Paper Buying
Costs
Repro
Misc Cost
Extra Cost
Chosen Printer Price
Essential Silk
Essential Gloss
Digisilk
Evolution Satin
Time Graphic
Time Text
0
20,000
40,000
60,000
80,000
100,000
120,000
Cost Above Base (Lowest Quoted) Price
Supplier Quality £10,898
Deadline £34,021
Supplier Location £8,552
Part of Project £23,960
Contracted Supplier £16,603
£94,034
Base (Lowest Quoted) Price £1,018,828
% over base 8.45%
Spend Summary Spend by Type
Savings MadeSavings Potential
Granular data analysis
- granular real time data
- track every penny of spend
- assess savings potential
© Claritum 2009

10. Page  10
sourcing results
Supplier Spend
% of
Spend
Ave Order
Value Won
Total
Quotes Total Lost
Win /
Loss
Ave variance
from win
Supplier A £25,957.00 2.36% £439.95 59 100 41 59.0% 5.1%
Supplier B £157,825.00 14.33% £1,421.85 111 401 290 27.7% 1.2%
Supplier C £170,270.48 15.46% £1,135.14 150 438 288 34.2% 0.7%
Supplier D £37,189.00 3.38% £845.20 44 220 176 20.0% 1.6%
Supplier E £132,607.40 12.04% £3,683.54 36 37 1 97.3% N/A
Supplier F £34,330.00 3.12% £317.87 108 161 53 67.1% 6.2%
Supplier G £12,948.14 1.18% £517.93 25 27 2 92.6% N/A
Supplier H £15,512.70 1.41% £861.82 18 35 17 51.4% N/A
Supplier I £23,208.00 2.11% £2,578.67 9 172 163 5.2% 1.6%
Sourcing results
- see which suppliers perform best
- feedback to suppliers in real time
- improve sourcing performance
© Claritum 2009

11. Page  11
thank you.
Contact: info@Claritum.com
Claritum Limited
251-253 London Road East, Bath BA1 7RL, UK
T: +44 (0)1225 851666
© Claritum 2009