The document discusses the importance of confidentiality and transparency in examination and evaluation systems. It outlines policies and procedures to maintain confidentiality in key exam processes like question paper setting, central evaluation, and invigilation. Transparency is also important to build trust - institutions should inform stakeholders about exam schedules, results, and grievance redressal mechanisms through reports, notices, and websites. Maintaining both confidentiality and transparency ensures the quality and ethics of the exam system.

1. SOME CONFIDENTIALITY AND MORE TRANSPARENCY : ESSENTIAL FOR
EXAMINATION AND EVALUATION
1
Dr.G.KARTHIKEYAN
Controller of Examinations
A.V.C.College (Autonomous)
Mannampandal – 609 305
Mayiladuthurai District

2. Examinations
a formal
assessment
process
Examination
system
2

3. EXAMINATION
AND
EVALUATION
‘Confidentiality’
containing of the
information
‘Transparency’
disclosure of
information
3

4. Confidentiality
Ethical
principle
4

5. EXAMINATION
AND
EVALUATION
Why is
Confidentiality
so important?
How to
maintain
Confidentiality?
5

6. 6

7. 7
Himachal Pradesh University exam papers were
leaked in 20 colleges: Report
Examinations had to be cancelled and were
rescheduled from May 7

8. 8

9. Confidentiality
QUESTION PAPER
SETTING
QUESTION PAPER
SCRUTINIZING
BOARD MEETING
VERIFICATION OF
QUESTION PAPER
AND SCHEME OF
VALUATION
CENTRAL
VALUATION
PROCESS
9

10. Confidentiality
Policy for
Question PAPER
SETTERS
Maintain
confidentiality
Set question
Paper
confidentially
Type question
paper in your own
system
Keep QP Setting
materials
confidentially
Password
protected
Don’t use Social
Media 10

11. Confidentiality
Policy for Invigilators
Carry the question
papers in packets
Ensure the persons entry
in Exam Hall
Do not give any
clarifications regarding
mistake in the question
paper
complaints regarding
questions
Avoid Books and Cell
Phone
11

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Let people “See
through Us”
What we do?
What we intend to
do?
Why?
Be
Transparent

13. 13
Builds trusts Shows honesty
Shows integrity Exposes corruption
Transparency

14. 14
How do we
‘operationalise’
transparency?
To be transparent
what must be
done?
Inform or
Tell
How well do we
tell clients and
general public what
we are doing and
why?
1.Induction Programme
2.Bridge Course
3.College Hand Book
4.College Calendar
Are there reports,
press releases,
newsletters, etc, to
‘target groups’?
1.Monthly CIA Component
Display in concerned
Department Notice Board
2.College General Notice
Board & COE Office Notice
Board
3.WhatsApp Group: HoDs-
Dept. Faculty – Individual
Class.
4. Press Release
5.College Website
Do people get the
message?
1.CIA Publication
2.ESE Result
Publication
Are the messages
effective?
1.Mentoring
System
Respond
Invite questions;
give answers
Listen
listen to others

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17. Phase 1: Pre Examinations Phase:
The key activities in this phase are :
i. Notification of examination fee structure
ii. Issuance of Examination Application Forms
iii. Notification of examination schedule
iv. Hall Ticket Generation
v. Setting Question Papers
vi. Printing
vii. Distribution of Question Papers and other
stationary related to examinations including
answer sheets
viii. Collection & Custody of Examination related
Material
Phase 2: Examination Phase
This phase typically involves the following activities:
i. Opening of Question Paper Packet
ii. Conduct of Examinations
iii. Collection of Answer Books
Phase 3: Post - Examination Phase
This phase typically involves the following activities
i. Evaluation of Answer Sheets
ii. Results Processing
iii. Grievance Redressal Mechanism (Revaluation)
iv. Degree and Convocation
17
1. Master Register
2. Lack of Attendance & CIA Failure Register
3. Main Answer Book and Additional Answer Sheet Issue & Return Register ( Paper Code of Answer sheet decided by COE only)

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Conclusion
 Role to technology should be increased in all aspects of conduction of examination. This will help in
improving the confidentiality of examination and also in the conduction of examination.
 A comprehensive and transparent grievance redressal mechanism should be put in place by the colleges and
Universities.
 The office of the Controller of Examinations maintains a foolproof assessment system and the
entire division is automated.
Maintaining confidentially and transparency is an important aspect in examination system. Maintaining
confidentially and transparency will ensure quality of our examination system. Confidentiality issues are also a
standard of practice related to ethics of examination system.
New Education Policy 2020: NEP stresses on transparency in all higher
education institutions

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