This document discusses governance strategies for SharePoint, including defining roles and processes for people, leveraging technology to enforce policies, and identifying common issues like site proliferation. It also provides recommendations for building a managed service offering, getting business involvement, required skill sets, and governance features and tools to address issues and achieve a well-governed SharePoint environment.

1. Sharepoint GovernanceIng. Stefan DemetzStefan.demetz@decatec.ithttp://www.decatec.it1

2. SharePoint GovernanceGovernance uses people, process, technology, and policiesto define a service, resolve ambiguity, and mitigate conflict within an organizationSource: The Burton Group

3. SharePoint GovernancePeopleRoles and responsibilitiesProcessHow to accomplish common tasks such as creating a new site or requesting new business requirementsTechnologyLeveraging the features to enforce policies through technologyPolicy:Collection of principles - What site owners, designers, developers should / shouldn’t doSource: The Burton Group

4. Common issuesSite Proliferation – sites with no ownership or responsibility and no PlanServer Proliferation – IT doesn’t meet needs of dept.Unreliable Service (No SLAs)Unreliable supportNo strategy, no trainingLack of Growth & Usage ReportingLack of CommunicationSecurity nightmareNO disaster RecoverySites with “Junk” continue to live on and cloud search resultsPermissions Proliferation

5. How Do I Get to a "Managed" State?

6. Building a Service OfferingAt what level do I enable self service?

7. Where do I want IT to Step In.

8. What quota should I allow?

9. How will data or sites be expired?

10. How will I provide search or browse?

11. What customizations/dev will I allow?

12. How will I manage and support the adhocunstructured collaboration?IT Provisioned Larger Quota Permanent Supported Dev env. $$$ Charge BackSelf Service Smaller Quota Quicker Expiration OOBAdhocStructured