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Secrets in Winning Sponsorship
Workshop for Association Event Manager
Roy Ying
1.9.2015 | Manila
ACADEMIC
TEACHING
WORK
Housing Keeping Items
Housing Keeping Items
Q1 – Is it easy to sell sponsorship?
(QR Code Scanner)
Are you seeing this on your screen?
Turn on Wechat
Why Wechat?
Infographics extracted from
Chairman Media (24 March 2015)
Why Focus On China?
Q2 – How much associations
get?(send in your response via
wechat)
• Assuming the global market for sponsorship
money is USD 53 billion, how much do you
think associations get in terms of percentage?
–1%
–3%
–4%
–5%
–9%
Ask not what sponsors can do for you
But what you can do for your sponsors
Why Should Sponsors Pay You?
Sponsors’ Motivations
• Logical match between the sponsor and
sponsoree (i.e., the event organizer) such as:
– The event’s audience matches the profile of the
sponsor’s potential clients;
– The event can help the sponsor achieve certain
corporate objectives (i.e., compliance, CSR, crisis
recovery, public engagement)
Association Managers Want……
67 million
180,000
700
42
Q3 - How much do your events rely on
sponsorship?
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Members want……
Publicity
How to translate what members want
into revenue generating activities?
Expectation
Gap
Members want… Association can organize…
Business
Development
Exhibitions, Investment
Forums, Market Places
Brand Profile Awards, Competitions,
Conferences, Annual Dinners
Advocacy Policy Submissions, Surveys &
Researches, Town Halls
Publicity Press Conferences, Blogger
Events
Learning CPD Seminar, Training
1. Market Places
2. Investment Forums
3. Awards Ceremony
4. International Conferences
5. Press Briefing
6. Town Hall Meetings
7. CPD Seminar
8. Training
How do you start?
Q4 – At what stage do you start
engaging potential sponsors?
1. When the event is ready for promotion
2. When we need to commit expenses
3. When the event is still at inception stage
4. When last year’s event comes to a close
5. When there is a revenue shortfall
from ticket sales
6. Others (please specify)
Before You Approach Sponsors
Preparations
1. Event Audience Profile
2. Make a List of Potential Sponsors
Where to look?
• Magazines related to your trade
• Competitor’s events
• Organizing committee members
• Annual reports of listed
companies
• PR agencies representing your
target sponsors
• Sponsorship agencies
2. Discussion
I am going to go around to ask the following
question:
• How can flipping through magazines* help
you find prospective sponsors?
* Interchangeable for 2-6
3. Design Sponsorship Package
3. B2B Usually Wants ROI in terms of:
3. B2C usually wants user experience,
mass media exposure, sales leads
3. Price Tags on Entitlements
4. Marketing Messages
(Reasons to Sponsor)
4. Marketing Messages
(Program Highlights)
4. Marketing Messages
(Testimonials)
4. Marketing Messages
(Video from Previous Events)
4. Marketing Messages
(Image Gallery)
4. Marketing Messages
(Sponsorship Kit)
4. Marketing Messages
(Sponsorship Presentation)
5. Secure Repeat Customers
(Tips to service sponsors)
• Commit to sponsorship agreement
• Show how their entitlements are delivered
• Involve sponsors in major decisions / activities
• Know your sponsors’ branding guidelines
• Develop a plan to fight ambush marketing
• Measure effectiveness with sponsors
• Solicit interest for next year’s event by offering
content contribution opportunity
6. Plan to Measure
Q5 - Measurement of success
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From Sponsors’ Perspective
1. Are we talking to the right audience?
2. Is the sponsorship justified in terms of
achieving corporate objective(s)?
Ask your
sponsors what
they want to
know!
If you know what to measure…..
(Demographics)
• Collect the kind of
information you
need (for analysis)
from attendees
during registration
stage
• Try not to ask too
many questions
If you know what to measure…..
(Psychographics….by onsite surveys)
If you know what to measure…..
(Post event surveys)
• Tailor questions in a
way that helps you
assess whether the
event has met the
sponsor’ objective
If you know what to measure…..
(Social media engagement)
Questions?
(Raise your hand or ask via Wechat)
Thank you!
Find me on…..
roy_ying_0112 royingfai Roy Ying